How To Print Paycheck In QuickBooks Desktop Payroll

1
How To Print Paycheck In QuickBooks Desktop
Payroll
Presented By QuickBooks Pro Support WizXpert
2

• How To Print Paycheck In QuickBook Desktop
  Payroll
• Overview
• This article describes how to print accurate,
  itemized paychecks from your own computer
  directly from your QuickBooks Desktop account.
• Details
• When you create paychecks, QuickBooks Desktop
  prompts you to print paychecks/paystubs.
• To print paychecks that you saved to print at a
  later time
• Verify printer setup.
• From File on the top menu bar, select Printer
  Setup, choose Check/PayCheck.
• Ensure you have the correct printer, as well as
  Check Style selected and press OK.
• Also select the printer type Continuous
  (Perforated Edge) or Page-oriented (Single
  Sheets). The default is Page-oriented (Single
  Sheets).
• Load the check forms into your printer.

3

• Print the paychecks.
• Click File on the top menu bar and choose Print
  Forms.
• Click Paychecks.
• From the Bank Account, choose your payroll bank
  account.
• Verify that the number in the First Check Number
  field matches the number of the first check in
  your printer.
• Select Both, Paychecks or Direct Deposits
  (applies to US only).
• Select the checks you want to print
• To select all displayed checks, click Select All.
• To select individual checks, click the white
  column to the left of the date.
• If you would like to print a global message on
  each pay stub, enter text in the Company message
  to be printed on all pay stubs box.

Visit here for How to Set up and use Multi
currency in QuickBooks
4

• 8.Click OK.

11. Adjust your printer settings, if
necessary, (this is also a point where your check
style can be edited) and click Print. (For
detailed information about printer settings,
click the Help button in the Print Checks
window.) 10. Be sure that the checks are
printing correctly and respond to the Did
check(s) print OK? Message. 11. Click
OK. Note If the checks you need to print are not
showing up in the window, you may need to mark
them as Print Later. See the steps in the next
section.
QuickBooks Support
5

• To access the checks and mark them Print Later
  from the Payroll Center
• From Employees at the top menu bar, select
  Payroll Center.
• Click the Transaction tab and select Paychecks.
• Select a date range that will cover the time that
  the paychecks were issued.
• Locate the check on the screen that you want to
  print and double-click it.
• Put a checkmark in the Print Later box and click
  Save and Close.
• NOTE Print Later box is at the top of the page,
  next to the Print icon.
• To access the checks and mark them Print Later
  from the bank register
• Open your check register by clicking Banking gt
  Use Register.
• Double-click the check you want to print in the
  register view.
• Select the Print Later checkbox at the top of the
  page, next to the Print icon.
• Click Save and Close, and then click Record in
  your register.

6

• To mark paychecks to print as you create them
• If you are using a US version of QuickBooks
• In the Enter Payroll Information window select

QuickBooks Point of Sale Support
7

• For Check Options
• Click Print paychecks on check stock to queue
  paychecks for printing from QuickBooks Desktop.
• Click Handwrite assign check numbers if you're
  writing your paychecks by hand. Enter a First
  Check. When you enter a check number, the
  number will increase by 1 for each subsequent
  check written from the account specified in the
  Bank Account field.

For Direct Deposit Options Click Print DD on
check stock to queue direct deposit advice of
deposits for printing from QuickBooks
Desktop. Click Assign DD numbers to prevent
direct deposits from being placed in the
check-printing queue. You can still print pay
stubs for your direct deposits. You can also
indicate an alphanumeric starting number, which
will be incremented and printed on direct deposit
pay stubs.
8

• If you are using a Canadian version of
  QuickBooks
• For Cheque Options
• Click Print pay cheques from QuickBooks Desktop
  to queue paycheques for printing from QuickBooks
  Desktop.
• Click Assign cheque number to handwritten
  chequesif you're writing your paycheques by hand.
  Enter a First Cheque Number. When you enter a
  cheque number, the number will increase by 1 for
  each subsequent cheque written from the account
  specified in the Bank Account field.
• To remove checks from the Print Paychecks window
  without printing them
• Open your check register by clicking Banking gt
  Use Register.
• Double-click the check you don't want to print in
  the register.
• Click to clear the Print Later box at the top of
  the page, next to Print icon.
• Click Save and Close, and click Record in your
  register.

9

• Note QuickBooks Desktop will not print out the
  check numbers and routing or bank account number.
  QuickBooks Desktop will only print the Pay to the
  Order of, Date, Amount, Employee Address, and
  voucher data.
• You can purchase checks through Intuit (US), or
  any office supply store that sells QuickBooks
  Desktop compatible checks provided that the check
  stock has check numbers and your bank account
  information already preprinted.

QuickBooks Point of Sale Technical Help
10
Thanks for Watching!
Article Source https//community.intuit.com/arti
cles/1437531-how-to-print-paychecks