Work Organization Analysis & Design of Jobs

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MGT 631HUMAN RESOURCEMANAGEMENT
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• Topic 6
• Work Organization The Analysis Design of Jobs

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MGT 631HUMAN RESOURCEMANAGEMENT
Topic 6 Work Organization The Analysis
Design of Jobs
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Topic 6 Work Organization The Analysis
Design of Jobs
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Objectives

• Define job analysis and why it is important
• Identify useful methods used in job analysis
• Review how global trends have changed the nature
  of work
• Apply the various options for flexible work
  arrangements

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Importance of Effective Job Design
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Approaches to Job Design
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Job Analysis

• The systematic process of gathering and examining
  and interpreting data regarding the specific
  tasks comprising a job. .SHRM
• Job analysis is the process of studying jobs to
  gather, analyze, synthesize and report
  information about job responsibilities and
  requirements and the conditions under which work
  is performed.
• ..
  Heneman and Judge (2009)

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Importance of Job Analysis for HRM
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Components of Job Analysis
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Gathering Data for Job Analysis
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Job Description and Job Specification

• A job description is a written description of a
  job which includes information regarding the
  general nature of the work to be performed,
  specific responsibilities and duties, essential
  functions, and the employee characteristics
  required to perform the job
• A job specification is a written statement of
  educational qualifications, specific qualities,
  level of experience, physical, emotional, and
  technical skills required to perform a job.

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Job Analysis Outputs
Job Analysis

• Job Description
• Job Title
• Job Location
• Job Summary
• Reporting Responsibilities
• Working Conditions
• Machines to be Used
• Hazards

• Job Specification
• Qualifications
• Experience
• Training
• Skills
• Responsibilities
• Emotional Characteristics
• Sensory Demands

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Competencies

• A competency is an integration of knowledge,
  skills, abilities, behaviors, attitudes, and
  personal characteristics that allow an individual
  to perform successfully on the job.
• A competency is a measurable characteristic of
  a person that is related to success at work. It
  may be a behavioral skill, a technical skill, an
  attribute (such as intelligence) or an attitude
  (such as optimism).
• 
  ..Michael Lombardo, Lominger Ltd.

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Competency Frameworks

• Organizational competencies
• Required for all employees
• Based on culture and values
• Enables diversity of jobs done

• Most commonly used framework
• Referred to as soft skills
• Can be job, family or department specific
• Can be measured and developed

• Leadership skills behaviors
• Identify Develop future leaders
• Can be global for MNCs
• Can be used for succession planning

• Job specific proficiency skills
• Common in IT and Professional roles
• May require specific training or experience

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Importance of Competencies
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Alternative Work Arrangements
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In Review Manager Obligations

• Organize staff to meet organizational goals
• Be aware of skills experience of staff
• Stay aware of department issues and conflicts
• Understand the job analysis process and
  importance
• Utilize alternative work schedules when
  beneficial to employees and the organization
• Continuously maintain high ethical standards

End
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