K-doc Plus Presentation

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DOCUMENT MANAGEMENT SOLUTION
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CREATE CLOUD BASED SYSTEMATIC RECORDS OF
DOCUMENTS, EMAILS, KNOWLEDGE DOCUMENTS
TEMPLATESFOR EASY REFERENCE RE-USE
INCREASE EFFICIENCY ENHANCE PRODUCTIVITY
We are Authorized sole distributor support
center for Hazel range of product and solutions
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The Pain, we Understand
File Folder Naming Convention Always differ
from person to person
Complex Folder Hierarchy Difficult to follow
every time
No compelling mechanism for one place
centralized storing
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Retrieval of files is complicated because of
confusing names
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Difficult to identify the final draft from
multiple copies
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The net result of Hindrances
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What KDOC Plus Does?
Knowledge Sharing Across the Years
Making Outlook Productive
Helps to have Less Paper Office
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The Roadmap to Productivity
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Understanding the Difference
File Management with
File Management with
others
others
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Naming Files Folders
No intelligent logic in naming files and storage
location.
Automates naming and saving. Eliminates the
behavior of file Save As dialog box
Prevents saving two files with similar name in
one folder.
Unique ID for each Document, No duplication
Incidents of accidental overwriting of documents
occur - Save instead of Save As
Saves before working upon the files
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Properties/Metadata the unique Document Identity
Only basic features for property assignment
available in Microsoft Word and Excel
Makes profiling compulsory - either automated or
semi automated
No facility for selection of property values from
pre-defined masters
Enables record management for easy listing,
sorting and retrieval
No unique identity to track documents and
templates
Auto assigns a unique number to each document and
template
Classification of documents are difficult to
achieve
Easily assign category to your respective
documents
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Store everything on Private/Public cloud
Digitization of Documents
Can not access file outside the office
Manage all your business documents on the cloud
retrieve it whenever you want
Painful to maintain hard copy of documents in an
organized way
KDOC plus brings your manual files into system
through scanning and save all your documents
(like receipt, invoice, legal files etc.) in an
organized way
Preserve the important and legal documents form
aging process
After digitizing your documents you can easily
preserve your important files and indexed it and
fetch the required files quickly and will not be
lost forever
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Centralized Repository
Leads to scattered files across office network.
Provides single location for storage of documents
and templates
Difficult to discipline each user in saving files
at one centralized location.
Prevents saving of files into other locations
except into KDOC centralized repository
Makes accessing documents difficult in the
absence of creator.
Provides easy retrieval even in the absence of
document creator
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Classification of Documents
Random classification of files, no segregated
classification
Segregates files into working, imported, archive,
historical and branch documents
Follows one pattern of folder hierarchy i.e.
difficult for all to follow
Removes unnecessary clutter from the workspace
enabling easy access
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Support all of file Extension
All your pictures, video and media files are
scattered
Easily upload and manage all your media files as
K-doc support all the file types
Difficulty in managing multiple backups file
Store and save all the backup zip or files
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Templates/Model Documents
Unorganized templates, formats and knowledge
documents
Creates centralized repository of templates and
knowledge documents
User specifies location in the system where the
templates should be saved
Enables saving of a document as template with ease
Mere usage of templates and model documents
across the organization
Enables publication and sharing of templates list
across the organization
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Email Templates Email Archive
Offers only basic feature of email templates in
Microsoft Outlook and hence less used
Promotes creating and replying of emails from
template making the process easier and faster for
the user
Manual storing of important emails into folders
for archive
Facilitates moving or copying of important emails
into KDOC Plus repository
PST files become redundant for ex-employees
Facilitates bulk archiving of contact specific
emails
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Documents Security
Enforcing security mechanism is difficult
Easy security, by prohibiting direct access and
copy of documents
Unauthorized access of documents may be possible
Access right mechanism provide you role-based
permission
Anyone can print, email or download the documents
Control your hard copy print out, emailing and
downloading of files
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Collaborative Working
Sharing of documents by emailing as attachments
Inform collaborator about document number instead
of sending as email attachments
Best practice documents remained lying in
individual folders
Sharing of knowledge documents with ease
Comments/Notes remain embedded with documents
Separate Note Sheets for comments. Stored in
data base and not with documents itself
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Control overwriting of Documents Reports
Overwriting of documents possible
With the help of check-out function you lock the
files from being edited by another person
Difficult to find what documents are in use and
who is using
By Check-out and check-in function you can figure
out what all documents are in use and who is using
Printing list of documents and templates not
supported
Creates list of documents and templates based on
multiple parameters
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Maintaining History and Versions
Difficult to manage multiple versions of files
Easily keeping the track of every modification
with the various logs
Reverting the documents to previous state not
possible
Maintaining history of every changes and if any
error occurs, it can revert back to the original.
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Back-up Restore
No simple mechanism for back-up and restore of
files scattered across the office network
Enables incremental back-up of all documents and
templates
Risk of losing documents due to virus attack and
hard disk failure
Back-up and restore is easier
Imposing manual back-up files security is
difficult
Back-up files stored at secured location and
copying of back-up files not possible
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Installed on your Server
Fear of data snooping from other-party
installation
K-doc plus installed on your server, most trusted
place to keep your documents
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LETS MOVE TO THE
INTERFACE IN ACTION
We are Authorized sole distributor support
center for Hazel range of product and solutions
We are Authorized sole distributor support
center for Hazel range of product and solutions
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• Property MastersContact, contact group, contact
  department, category, subject, udf1 and udf2,
  work status

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• Profile every documents before start working on
  it
• Automated naming convention
• Compels your staff to follow the discipline

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• Create letter, documents, reports
• Save existing documents into KDOC Plus
• Upload files of any extension(txt, doc, pdf, png,
  rar, mp3, mp4)

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• List of working documents
• Documents register instead of folder hierarchy
• Filter desired documents based on any property

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• Edit the documents Checkout, edit, and upload
• Send the documents to archive, History
• Maintain the history of documents

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• Documents Register instead of Folder Hierarchy
• Open or Create Copy of desired document
• Add Notes for document
• Send to Inactive etc
• Keep track of all the updates through versions

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• Categorize documents as working, archive
  history
• List of archived documents
• Occasionally accessed and hence removes clutter
  from present working documents

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• Access right mechanism provide you role-based
  permission
• Keep your data safe and secure with the central
  admin panel

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ADVANTAGE
We are Authorized sole distributor support
center for Hazel range of product and solutions
We are Authorized sole distributor support
center for Hazel range of product and solutions
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Helpful in Legal Compliance
Save Precious Time Money
Leads to Fewer Draft Copies Saves Stationery
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REG. OFFICE 26, Champa Gully, M. J. Market
Lane, Mumbai 400002. INDIA Tel 91 - 22
4226 4444 Mail info_at_everexinfotech.com URL
www.everexinfotech.com
Thank You!
We aspire your association
A business that consistently enriches lives is a
wealthy business
We are Authorized sole distributor support
center for Hazel range of product and solutions