11 Things To Consider When Choosing The Right Event Management Software

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11 Things To Consider When Choosing The Right
Event Management Software

• The technological revolution has invaded almost
  all business sectors. Fortunately, the meetings
  and events industry has not been left behind.
  Today, technology is reinventing the ways events
  are planned and managed. And lets be clear, we
  are not talking about just social media and
  Microsoft Office. There are other technologies
  like event registration, on-site badge printing
  and scanning and mobile apps that have become a
  trusted partner of event planners.
• Event organisers around the world are using event
  management software to plan memorable events and
  increase event ROI. It is a comprehensive
  technology that automates all stages of event
  planning from registrations to website
  creation, event promotion and reports on key
  metrics. Event management software has become an
  indispensable part of a successful event.
• So whether you are planning conferences,
  tradeshows, conventions or even smaller events
  like training and
• workshops, event management software can help you
  plan flawless events. But how do you choose the
  best fit for your events? With so
• many event management software providers, it is
  easy to get lost
• and end up spending on something that you dont
  really require.
• To help you avoid such a pit hole, let us look at
  11 tips to remember before you choose the best
  event management software.

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• 1. Knowing your requirements To choose the best
  event management software solution, you first
  need to understand the requirements of your
  events. Why do you need a software, what is the
  benefit you seek from it, who all will be using
  the software, etc.
• ask such questions and if you get a
  satisfactory answer, only then take the leap of
  faith and invest.
• Event promotion Nearly all event management
  software comes with the feature of event
  promotion. But not all are suitable for you. For
  instance, if you plan large conferences then you
  need a software that can reach a larger
  audience. On the contrary, if you plan a smaller
  event, then a basic event promotion feature will
  be good enough. Therefore, the best event
  management software for your event will depend
  upon your guest list and your registration
  goals.
• Pricing Pricing is one of the pivotal factors
  that will decide the event management software
  you choose. But with several software solutions
  in the market, there will be no dearth of
  providers
• offering you the best event management software
  at a nominal
• price. A word of caution let pricing not be the
  only factor that decides the software you opt
  for.
• Event in the cloud Most of the event management
  software use the cloud to save your event
  information. This is the best part of this
  technology since it allows you to access the
  information at anytime, anywhere. On the cloud,
  data can be protected by ensuring safety
  measures such as encryption, etc.
• Native or internet based While most event
  management

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• software uses a cloud to store information, you
  should check if it is native, implying that it
  can also be accessed without the internet.
• This will help you see vital information even
  when you are in areas without internet
  connection.
• Data privacy rules compliant With the recent
  data privacy rules and regulation such as the
  General Data Protection Regulation, you need to
  understand your target audience and see if such
  crucial regulations apply for you. Your event
  management software needs to be compliant with
  such regulations if you want to avoid hefty
  penalties and lawsuits.
• In-hand customized website and app To increase
  event ROI, the best event management software
  should allow you to create a customised website
  and event mobile app that is in line with your
  organisations brand. Customise your registration
  page based on your audience type VIP/General
  or gold/ silver/ platinum. This is extremely
  handy when your audience types are segregated
  and you dont want them to access all the
  information.
• Robust networking platform Networking is one of
  the many reasons why people attend events. Make
  sure the event management software you choose
  has a robust networking feature that drives the
  conversation before, during and even after the
  event is over. An integrated networking platform
  is a charm that you should surely leverage at
  your events.
• User-friendly interface The best event
  management software has a user-friendly
  interface. Every person, be it you, your
  attendee or your customer, need a platform that
  is easy to

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• navigate and understand. You cannot expect your
  users to have technical support every time they
  come to your website or registration page.
• Reliability Before you invest, make sure you
  check the reliability of the online event
  management software along with the reliability
  of the service provider. Conduct an in-depth due
  diligence of the vendor you choose by reading
  reviews and asking the opinions of others who
  are using it.
• Support facilities Look for event management
  solution that has support facilities. Once you
  opt for a solution, you might need hand holding
  while using it initially. Therefore a proper on-
  boarding to the technology is an absolute must.
  Also, who is to say when there might be a
  glitch? Having a support facility is always
  advisable for the times you get stuck.
• If youd like to know more about how an event
  management software can help you, then get in
  touch today!