The Need for a Conference Management Process

1
THE NEED FOR A CONFERENCE MANAGEMENT PROCESS
2
Every organization holds a conference now and
then to share and discuss their work prospects.
3
For a successful one and to achieve that feat,
they need proper conference management.
4
The main aim of organizing a conference is to
inform, educate and create more awareness on a
particular subject.
5
NEED FOR CONFERENCE MANAGEMENT
6
The conferences are merged with different
complexities.
7
There is a growing need for event planners to
become more adept at conference management.
8
With a proper conference management plan in
place, you can easily achieve your event goals.
9
PROPER CONFERENCE MANAGEMENT PROCESS
10
Organizing a successful conference needs
meticulous planning.
11
Each step of the conference management process
needs to be thought out to the last detail.
12
Here is a brief list of pointers to help you
decide how to work for a successful conference.
13
SET OBJECTIVES FOR THE CONFERENCE
14
The conference can be held to generate more
revenue or create brand awareness.
15
The objective can be to launch a brand new
product.
16
DEFINE YOUR BUDGET
17
After the objective of your conference has been
defined, work on the overall budget.
18
You also need to plan a proper marketing and
promotion strategy for holding a successful
conference.
19
ALLOCATIONS FOR OPERATIONS
20
Create a team to plan and execute the conference
and draft timelines for completion.
21
If you are unable to manage all by yourself, you
can always take the help of an event organizer.
22
GET GOOD SPEAKERS
23
Speakers are an important part of your conference
and a key factor in attracting more participants.
24
Depending on your budget and requirement,
shortlist relevant speakers for your conference.
25
DIGITAL MARKETING CAMPAIGNS
26
You need to have a neat, navigable website that
provides details of your conference and allows
easy pre-registration of attendees.
27
This could be done in-house or you could tie-up
with agencies offering specialized services.
28
REVIEW EQUIPMENT DETAILS
29
Check all the pieces of equipment and the
decorations are aligned with the theme of the
conference or not.
30
Do not forget to have a technical support team
onsite to help the speakers on stage or to handle
any emergencies.
31
WHY HIRE AN EVENT ORGANIZER?
32
Several companies hire third-party organizers to
provide an end-to-end conference management
solution.
33
Third-party service providers use modern
conference management software and tools to
manage the event.
34
THANK YOU www.absoluteamusements.com