Effective Personal Productivity

1
EPP Training from LMI USA
(Effective Personal Productivity)

• Training Organized by Fortcaps Healthcare Limited

2
LESSON-1 THE NATURE OF PRODUCTIVITY

• 1- Time Mangement
• Time management is the process of organizing and
  planning how to divide our time between specific
  activities.
• Time management skills is the ability to use our
  time in a manner by which we achieve our goals.
• Time management enables work smarter not
  harder.

3
LESSON-1 THE NATURE OF PRODUCTIVITY

• Example (Time Management)-
• Before-
• There was no time limit for working daily any of
  task below.
• ERP Inventory
• Creation of Shipment for Dispatch
• Review Release of Batch
• As Per Given Internal Work Assignment.
• Applied-
• Making to do list everyday by Time Login.
• Result on daily basis-
• ERP Inventory (9.30 am -10.30 am)
• Creation of Shipment for Dispatch (11.00 am-
  11.30 pm)
• Review Release of Batch (4.00 pm 5.00 pm)
• As Per Given Internal Work Assignment(3.00 pm
  4.00 pm)
• Balance time use in other work.
• Calendar of task activity every month for better
  performer.

4
LESSON-1 THE NATURE OF PRODUCTIVITY

• 2- ATTITUDES
• Positive attitudes enhances personal productivity
  and discipline.
• Attitudes toward should be positive response
  which are below-
• Attitudes toward planning and goal setting.
• Attitudes toward other people.
• Attitudes toward External circumstances.
• Attitudes toward practices and procedures
• Attitudes toward yourself.
• Example (Attitudes)-
• Before- I used to get emotional early (Attitudes
  toward yourself).
• Applied- improve yourself (Positive Attitude)
• Result-
• Feeling Better from Past in my attitudes
  (Confidence Increased).

5
LESSON- 2 PRODUCTIVITY THROUGH GOALS ACHIEVMENT

• 1- HAVING A POSITIVE SELF IMAGE
• Creating and growing a positive self-image is a
  process that can go on over a lifetime.
• Personal productivity boost our personality and
  image.
• Behavior patterns can be altered(Changed) by
  these tactics-
• By changing the attitude that prompt(indicate)
  them,
• By deliberately(knowingly)practicing new
  behaviors until they become habits,
• By associating with other successful people,
• By reading or listening to self improvement
  material
• Example-
• Before- Earlier my Confidence was poor.
• Applied- I started daily 1 hour learn to improve
  confidence.
• Result-
• Creation of Batch advice sheet(BAS).
• Work on APQR(Annual Product Quality Review)

6
LESSON-2 PRODUCTIVITY THROUGH GOALS ACHIEVMENT

• 2- GOAL PLANNING SYSTEM
• Goal planning system express our desire to
  achieve ,to improve our life, and to be more
  effective, more productive, and more successful.
• Goal planning setting is the most powerful action
  to improve personal productivity.
• Having a goal is good, but having a SMART goal
  is even better.

7
LESSON-2 PRODUCTIVITY THROUGH GOALS ACHIEVMENT

• Written goals benefits-
• Save time
• Help measure progress
• Produce motivation
• Reduce conflict(struggle)
• Affirmation and Visualization-
• Affirmation(self- motivation, self -commands,
  auto-suggestion, or self talk) and
  Visualization(attention on our goals, increases
  desire, relieves stress) to help my dreams into
  reality.

8
LESSON- 3 INCREASING PRODUCTIVITY THROUGH
MANAGING PRIORITIES
Successful people increase their performance
through managing their priorities. 1- SETTING
PRIORITIES FOR EACH DAY Setting priorities Using
a list to identify by- Imperative task - highest
priority goals (Based on HPA) Imperative task is
important but not urgent (P2). Important task -
Immediate attention, more urgent. Imperative and
important list help concentrate and stay on track
to reaching our goals.
9
LESSON-3 INCREASING PRODUCTIVITY THROUGH
MANAGING PRIORITIES

• Example (Setting Priorities)-
• Some list of task below-
• BMR Review
• ERP Inventory
• BMR Review -Imperative task (Based on HPA)
• ERP Inventory Important task

10
LESSON-3 INCREASING PRODUCTIVITY THROUGH
MANAGING PRIORITIES
2- MAINTAINING FOCUS BY LIMITING
INTERRUPTIONS Everyday interruptions at work can
be a key barrier to managing our time effectively
and, ultimately, can be a barrier to our
success. These are- I- Emails/Text Massages
Solution set fix time to check emails. II-
Phone calls Solution set schedule time to
Phone calls III- People within my company-
Solution plan set time to discuss any topic
(Please note in Discussion card)
11
LESSON-3 INCREASING PRODUCTIVITY THROUGH
MANAGING PRIORITIES
Example (Interruption Analyzer)- People within
my company- Mr. Pradeep Patil (Dispatch) Before-
Used to come at any time before for
Shipment.(time was not Decide) Applied- Planning
before shipment Set time schedule I call after
shipment Result- Time saving
12
What are the changes in you ?

• Always Positive mode
• Work based on to-do list
• confidence level increased

13
What are the benefits/achievements up to now ?

• I Started making to-do list daily
• I Started Following a Schedule
• I Got The Important Things Done Early
• I Set Work Timers 
• I Planned Things Out Well In Advance
• I Delegated my Work

Where you would like to concentrate in the next
few weeks in terms of self- development ?
Learning for Improvement
14
What is your focused goal ?

• Doc OTIF with reconciliation more than 90
• ERP Inventory Reconciliation

What is the most important attitude change you
have made that will ensure you reach your focused
goal?

• By changing our attitude from negative to
  positive
• Attitude towards other people (Build relationship
  with other people)

15
What is the one step you have taken in the last
few weeks that will ensure you reach your focused
goal?

• Preparation of Monthly APQR Data

16
Thank You
I would like to heartily thanks to Fortcaps
Healthcare Ltd for provide EPP Training-
Dr. Sher Ali
17