What is a Company Register and why do I need it?

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What is a Company Register and why do I need it?
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All UK companies are legally required to keep up
with a variety of important statutory registers
at a location they can be inspected when needed.
Companies generally store these registers at
their Registered Office address or SAIL address
(Single Alternative Inspection Location), with
Companies House being informed of where they are
being kept at all times.
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The 2006 Companies Act require the following
statutory registers

• Register of Members
• Register of Directors
• Register of Directors Residential Addresses
• Register of Secretaries (if one is appointed to
  the company)

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Although not compulsory, companies may also
choose to keep the following registers
Register of Charges

• Register of Allotments
• Register of Transfers
• Register of Debentures
• Register of Sealings and Executions
• Register of Directors Interests.

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Register of Members
This register requires the following information
from each Shareholder

• Name and address
• Number and class of shares each member holds
• The amount paid or unpaid on each share
• The date each shareholder became a member of the
  company
• The date each shareholder ceased to become a
  member (where applicable)

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This register requires the following information
about all appointed Directors

• Forename and surname, including any former names
• Date of Birth
• Service address
• Country of residence
• Nationality
• Occupation

Register of Directors
A Register of all Directors residential addresses
must be kept. Should the Service address and
residential address be the same for the said
Director(s), a note stating this is needed within
the register.
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Private companies are no longer legally required
to appoint a secretary under the 2006 Companies
Act, however, if you choose to do so, you must
keep a register of the following information
Register of Secretaries

• Full name (including any former name)
• Residential address
• Service address
• Date of appointment
• Date of resignation (where applicable)

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Register of Charges
This register details all charges on any property
connecting the company for any loan it obtains,
alongside any floating charges on any said
properties belonging to the company. Where
applicable, any certified copies of the charges
should be kept alongside the register.
Companies House requires all charges to be
registered, unless those charges fall under any
of these exclusions

• A charge in favour of a landlord on a cash
  deposit - given as security in connection with
  the lease of land.
• A charge created by a member of Lloyds (Lloyds
  Act 1982) to secure its obligations with its
  business at Lloyds.
• A charge that any other Act specifically excludes
  from registration (for example, the Financial and
  Collateral Arrangements No. 2 Regulations 2003).

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Hardback loose-leaf folder
Most companies choose to keep their statutory
registers together in hardback loose-leaf binders
or folders to ensure they are easily located,
should insection be requested by Shareholders or
members of the public. You say also keep a
digital record alongside your hard copies as a
backup - should anything happen to them.
It is the responsibility of the company Director
or Secretary to ensure the maintenance and safety
of these statutory registers, ensuring they make
Companies House aware of any changes made within
the individual registers. Failure to do so will
result in both the company and its officers
facing possible penalties as a result of
unmaintained or failure to produce the required
registers.
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