The Ideal Setup For Remote Meetings | Vizetto

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The Ideal Setup For Remote Meetings
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• Now that we have all embraced the new normal,
  and are planning to permanently transition to
  hybrid work, a lot of people have asked me about
  my thoughts.
• What is the ideal setup for effective remote
  meetings when working from home? What do you need
  to consider when setting up hybrid and huddle
  spaces at work?
• What are the most important things to consider
  when trying to engage during a video conferencing
  and screen sharing session?
• What are the best practices?

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The importance of presence during an online
meeting

• Yes, you must portray a good image during any
  online presentation. Human brains are wired to
  respond to faces and people not PowerPoint
  decks.
• If you want to build any trust and make your
  customers gain confidence, this is essential. A
  good light and a decent camera is a low bar now.
• But not a lot of people are talking about how
  video conferencing apps minimize your presence
  and prioritize your screen sharing data.
• Most video conference apps minimize your audience
  to the size of a tiny postage stamp in the corner
  of your screen and reduce your image on your
  audiences screens as well.
• That means that neither of you can maintain eye
  contact anymore! This dramatically reduces the
  effectiveness of any virtual meeting regardless
  of the remote meeting tool that you are using.

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Leverage a secondary monitor in your screen
sharing session

• There is a simple, and cost effective, solution.
• Not a lot of people realize that they can
  leverage a secondary monitor and create a much
  better remote experience.
• Did you know that all remote conferencing apps
  allow you to use a secondary monitor?
• In this situation you put your content onto the
  primary laptop screen and use the secondary
  monitor as the audience monitor.
• This mimics the natural way we work when you are
  face to face. You are sitting across the virtual
  table and working on your laptop.
• You can glance up and easily see the other
  members across the table. And if you pin your
  camera using Reactiv SUITE, you will also allow
  them to see you easily together with your
  content.
• It creates a powerful remote meeting experience
  using hardware that you already have lying around

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Leverage an Interactive Whiteboard for the next
level experience

• If you are like me, you cant match the energy of
  standing up in front of your audience and giving
  that presentation.
• I personally love to interact with my audience,
  standing in the front of a boardroom. It allows
  me to express myself using body language and
  people give their attention more easily when you
  are standing.
• This is also not very difficult to accomplish,
  even in your home office. Simply get an
  interactive whiteboard or a touch screen monitor
  connected to your laptop.
• Then your laptop can serve as an audience monitor
  in front of you. In this scenario you can stand
  and use the interactive whiteboard and invite
  your audience to your virtual home boardroom any
  time you want.

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Reactiv SUITE to power your online meetings

• Reactiv SUITE is designed to solve the problem of
  low engagement in meetings.
• Pin your camera and elevate your presence.
• Put your audience on a secondary monitor and
  elevate their presence. Show content
  and manipulate multimedia files as easily as if
  they were paper.
• Write, ink, highlight, underline and markup
  documents to focus your audiences attention.
• Deliver impactful presentations that create long
  lasting memories and build trust.

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• THANK YOU!

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