Complete Guide of Content Management System

1
CMS - Content Management System, A Complete Guide
2
Software for managing, editing, and creating
content on websites without specialized technical
knowledge is known as a content management system
or CMS. Basically, its a program for creating
websites without having to create all the code
manually (or know anything about coding). Content
management systems do all of the basic
infrastructure stuff on your behalf so that you
dont have to worry about it and can concentrate
more on the front end of your website. Content
management systems can be used for more than just
websites like document management.
3
How does a CMS work and how is it used?

• Rather than writing code from scratch, CMSs
  provide a graphical user interface that allows
  web content to be created, edited, and published.
• An application for managing content (CMA) and an
  application for delivering content (CDA) are two
  components of a CMS.
• Users can create and modify content on websites
  using the CMA without having any knowledge of
  HTML.
• Content is managed and delivered by CDA once
  content has been created by a user in the CMA.

4
Do CMS, ECM, and WCMS have different functions?

• Although CMSs, ECMs, and WCMSs all manage
  content, they differ in several ways
• The CMS system preceded the ECM system. In a CMS,
  digital content is created, managed, and stored.
  CMSs work best with structured content, such as
  documents and databases.
• Structured and unstructured content are managed
  by enterprise content management systems. Such
  systems include security, strategy, and software.
• WCMSs are similar to ECMs, but the only
  difference is that WCMSs are used for managing
  web content like product pages on e-commerce
  websites. These tools support collaborative
  authoring and publishing.

5
Features of a CMS

• Many CMSs offer a range of features, but the
  following are core features
• Indexing, retrieval, and search are intuitive. By
  allowing users to search by publication date,
  keywords, author, and other attributes, these
  features index all data for easy access through
  search functions.
• Management of formats. It allows you to convert
  scanned paper documents and legacy digital
  documents into HTML and PDF formats.
• Editing features. They make it possible to edit
  and update content after it has been published.
  In addition to keeping track of individual
  changes to files, revision control also tracks
  group revisions.
• Publishing. Individuals can use templates
  approved by an organization along with wizards
  and other tools to create and modify content
  using templates.

6
CMS Advantages

• There are a number of benefits to using a content
  management system, including
• User-friendly. The software can also be used by
  those with limited technical knowledge thanks to
  its graphical user interface.
• Information is easily searchable. An integrated
  search engine allows users to type in their
  search terms and get a list of results similar
  to what a Google search provides.
• Content management is easy. Both creating and
  removing content is simple. To keep websites up
  to date, CMSs enable users to unpublish content.
• Accessible from anywhere. Content can be accessed
  anywhere with an internet-connected device,
  whether the CMS is cloud-based or on premises.
• Multi-user capability. You can manage publishing
  permissions with a CMS.
• You can update your content instantly. Content
  can be managed and updated using a CMS in real
  time without needing the help of a developer or
  other party.
• Scalable. With a CMS, businesses can easily add
  new web pages without needing to hire a developer
  as their business grows.
• Updates are easy. Just a few clicks are all it
  takes to apply an update.

7
A guide to choosing a CMS for your website
Before an organization invests in a CMS, there
are almost too many factors to consider. Some
features are essential to consider, including a
user-friendly editor interface and a powerful
search tool. However, for some organizations, the
software they use is specific to their needs. If
the organization is large and geographically
dispersed, for instance. If the CMS will require
multilingual support, and what size support team
is required to maintain operations, the CMS
administrator must know how many people will use
the application. Also, end-users and
administrators should consider how much control
they will have over the CMS. A diverse set of
electronic data formats is also an important
issue for organizations. Indexing can be
accomplished for the digital content of all kinds.
8
Different CMS examples
There are many free and subscription-based CMSes
available for personal and enterprise use. Here
are some examples of the more popular content
management system providers

1. WordPress
2. Backdrop CMS
3. Joomla
4. HubSpot CMS
5. Magnolia
6. Wix

9
The 7 Most Important CMS Features
1. Cybersecurity
2. Multilingual Capability
It remains risky to navigate the web. There are
too many security attacks to opt for a standard
CMS without adequate protection of your company
data. Websites today can be accessed and
controlled by hackers essentially unintentionally.
It remains risky to navigate the web. There are
too many security attacks to opt for a standard
CMS without adequate protection of your company
data. Websites today can be accessed and
controlled by hackers essentially unintentionally.
3. Content Distribution
As the communication landscape changes, the
importance of addressing all digital touchpoints
increases. Aside from handheld devices, there
should be content tailored for Virtual Reality
VR, Artificial Intelligence AI, Augmented
Reality AR, and Internet of Things IoT.
10
4. Tools for optimizing search engine results
(SEO)

• CMS, WCMS, and ECMS all require Search Engine
  Optimization. The following factors should be
  considered when evaluating CMS from an
  SEO-friendly perspective
• Meta-data page titles must be customizable
• CSS should include drop-down navigation
• Making sure the URL is search engine friendly
• Using relcanonical tags to consolidate duplicate
  URLs
• The creation of XML sitemaps should be possible
• For content display, frames should not be used or
  relied upon
• 301 Redirects should be included, not 302
• Page generation is supported with relnext and
  relprev
• Alt tags are mandatory
• Navigate using breadcrumbs
• Ensures fast loading of pages

11
5. Prompt customer service
6. Mobile-responsive design
For determining how well customer service is
handled by software companies, Gartner Peer
Insights is a great resource. A CMSs quality
depends on how well it meets the needs of its
users. Peer Insights from Gartner allows users to
see reviews by company, job description, and
rating. Make sure your team is confident before
making a purchase by reading user reviews.
The right CMS will adapt the design of your
current site to any device or IoT. This way, your
website is mobile-friendly. Personalized
viewing experiences based on device capabilities
and screen dimensions is a key part of providing
a mobile-friendly experience.
7. Integrating seamlessly
When CMS was new, content was created in silos.
To become a mobile CMS today, sharing and WYSIWYG
are required. Component-based technologies are
necessary if publishers are to deliver rich,
touchscreen-enabled experiences on every screen.
Integrating the CMS with monetization now allows
for native monetization to take place.
12
How do Content Management Systems differ from one
another?
There are a few options for traditional CMS.
Technology is advancing at a rapid pace. A decade
can seem like an eternity. Traditional content
management systems have only existed for thirty
years. There have been numerous variations over
that time.
What is a traditional or coupled CMS?
Traditional architecture is composed of the
frontend and backend of a website. Content is
managed by a backend system that is bound to the
frontend system. This means editors are working
on the part of the website that visitors will see
when they write and publish in a websites
backend. Moreover, all applications for designing
and customizing websites are also located in the
backend.
13
Decoupled content management systems what are
they?

• An architectural approach that decouples the
  backend from the frontend of a website is called
  a decoupled CMS. Generally, a decoupled CMS has
  the backend and the frontend working
  independently from each other. It means when
  content is created and edited in the backend of a
  website, the API transmits it to the frontend
  system and it is then published.
• So, for instance, developers can develop and
  create with more flexibility on a decoupled CMS,
  while marketers can use less complicated
  software. The result is a solution for everyone.
• A decoupled CMS consists of
• Publishing frontend that is connected by API to
  the backend of the content management system.
• Content is stored in a database
• Editorial content may be created and managed by
  editors using an admin interface composed of an
  application (depending on the platform).
• Content can be published to any device

14
How does a Headless CMS work?

• Similar to a decoupled CMS, headless CMSs lack a
  defined publishing system. It can be difficult
  for marketing efforts to succeed with a
  completely headless CMS.
• Headless CMS systems provide basic content
  management and editing capabilities, but publish
  the content to a web-service or API so it can be
  accessed from any system with an Internet
  connection. In this way, headless content
  management systems can deliver content to any
  device a website, a wearable device, an app, or
  any device connected via Internet of Things (IoT)
  without being constrained to a particular format.
• The components of a headless CMS are
• A backend for managing content
• APIs
• Content can be published to any IoT device and
  does not have a predetermined front end
• What is the publics preferred CMS platform
  moving forward? The designing, developing, and
  deploying of content is no longer the
  responsibility of IT. In addition to providing
  marketing the ability to work independently,
  Decoupled Web Content Management systems allow
  them to create once and deploy anywhere.

15
(No Transcript)