What is onboarding process?

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Onboarding Process
A comprehensive Guide By HRhelpboard
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Table of Content

• Onboarding Process Meaning
• Onboarding Process definition by Eminent Authors
• Onboarding Process for a New Employee
• Onboarding Process in HR
• Onboarding process steps for new employee
  onboarding
• Importance and Benefits of the Employee
  Onboarding Process
• Onboarding Checklist
• Onboarding Checklist Template

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Onboarding Process Meaning
The onboarding process, according to the APA
Handbook Of Industrial And Organizational
Psychology, assists employees in gaining "the
necessary knowledge, skills, and behaviours to
become effective organisational members and
insiders." It provides them with the tools they
need to function and, more importantly, feel like
full-fledged members of your company. Onboarding
is the process of new recruits swiftly attaining
their full productivity via learning, networking,
assigning resources, creating goals, and planning
(Bauer, T. N., Erdogan B, 2011).
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Onboarding Process definition by Eminent Authors
According to the APA Handbook of Industrial and
Organizational Psychology, onboarding
process assists employees in gaining "the
necessary knowledge, skills, and behaviors to
become effective organizational members and
insiders." It provides them with the tools they
need to function and, more importantly, feel like
full-fledged members of your company.
APA Handbook of IOP
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Continue..
Onboarding is the process of "acquiring,
accommodating, integrating, and accelerating new
team members, whether they come from outside or
inside the organization," according to Stimpson
(2009)." It refers to the administrative labour
that goes into preparing a person for a new job
or role.
Stimpson
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Onboarding Process for a New Employee
For a new employee or a new hire who is looking
forward to dedicating his/her time and efforts to
the company, the onboarding process is the first
interaction that she/he cannot afford to miss. A
new person who is entering the organisation with
hopes to stay in it for a long term, has many
questions in mind. If these questions are
answered during the period of the onboarding
process, then you can believe the onboarding
process to be successful, but if the process
fails to cater to the questions, whether said or
unsaid, the organization attrition rate is going
to rise. Thus, in todays era, where everybody is
judging everyone, the right onboarding process
will put your branding as positive in front of
your employee.
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Onboarding Process in HR
New employees, supervisors, and HR work together
to create successful complete onboarding
procedures. The goal of this cooperation is to
lay the foundation for a long-term fruitful
working relationship between the employee and the
organisation. During the onboarding process, the
HR department of the organisation is responsible
for filling up and collecting employee
documentation (such as forms and benefits),
examining work hours, the organization's history
and background, and the organisational structure,
and touring the facility.
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Onboarding Process Steps for new Employee
Onboarding

1. Email the Offer Letter
2. Roll out the Onboarding schedule
3. The Big Day
4. Organising the First Week of the Employee
5. Training Period
6. Closure

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Email the Offer Letter
Following the recruitment phase, the employee
onboarding procedure begins. An HR manager sends
a pleasant welcome email with a few important
papers, such as the links to fill out digital
onboarding forms, offer letters, and policy
documents, after a candidate has been
chosen. Employees are more familiar with the
organization's culture and know what to expect if
the approach is transparent.
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2. Roll out the Onboarding Schedule
Once the offer is accepted by the new employee,
now it's the turn of the HR department to plan
the Onboarding process and make a draft of it.
The broad pointers of the schedule should be
prepared for the new employees, so that they get
mentally prepared for what is really needed from
them. A blank face will not look good at the
office, right? While the onboarding schedule is
being planned to leave the employee alone. Just
though a person accepted the offer doesn't mean
they'll show up on the agreed-upon start date.
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3. The Big Day
The big day is not only for the employee that is
joining the company, but it is also a big day for
the organisation to get a new member in the big
family. Most new recruits experience a range of
emotions on their first day. At the same time,
they are worried, joyful, enthusiastic, and
nervous. As a result, the major job of HR
managers is to make new hires feel welcome and at
ease. Instilling a sense of belonging in new
recruits will increase their commitment and help
them focus on their task.
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4. Organising the First Week of the Employee

• So, in the first week, your new employee should
  have been introduced to their coworkers and job
  position by now. Set specific goals and
  objectives for the new employees to reach their
  aims for the following month once they have begun
  to adjust to your workplace culture and
  principles-
• Consider a three-month performance assignment for
  them to complete.
• To provide comments on their initial tasks, use
  the constructive feedback process.
• To eliminate any toxic bothering, keep an eye on
  them and their behaviour with other team members,
  as well as vice versa.
• Mentor them and utilise your leadership skills to
  assess their potential so that they may perform
  to their full potential.

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5. Training Period
Orientation seminars provide a new recruit with
an overview of the company's culture as well as
an understanding of the company's aims. This
phase provides new employees with knowledge of
the firm's teams, team processes, and corporate
policies. Setting role-based objectives and
goals for the next 30/60/90 days is a great
approach to show new hires what they need to
concentrate on.
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6. Closure
Closing of the onboarding process is really
important because the employee needs to know that
now he/she has become a part of the family, and
likewise he/she has to own the responsibility of
the work allotted. Generally, it is suggested
that onboarding should be given 20-30 days. Some
companies may end it early, within 15 days
itself. But the longer time you spend on
employees, the more fruitful results they yield.
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Importance and Benefits of the Employee
Onboarding Process

1. Decrease Employee Attrition rate
2. Boost Employee Performance
3. You Get the Competitive Edge
4. Blend employee in the Organisational Culture
5. Helps in Rich Talent Acquisition Process

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Onboarding Checklist
The onboarding process may seem easy to you, but
it is not as easy. So when you are planning to
have a successful onboarding process, you need a
checklist in hand that makes the process easy.
Seeing Human nature, we tend to forget things,
especially when we have a huge responsibility in
our hands. So the onboarding checklist makes the
task of remembering things to complete easy for
you.
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Onboarding Checklist Template
Template 1
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Onboarding Checklist Template
Template 2
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