Job Specification in HRM

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Meaning-The skills, knowledge and abilities
required to perform a particular job
Job Specification Meaning and Definition
Definition- A statement about qualification
characteristics of employee required to perform
the job in a right way.
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Components of Job Specification

• Educational qualification
• Experience
• Skills and knowledge
• Characteristics and personality traits.

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Steps to Write Job Specification

• Step- I Decide the educational qualification for
  the job
• Step -II Decide the work experience and other
  relevant experience required to perform the job
• Step- III Decide the skill and knowledge which is
  mandatory to do the job in a right manner
• Step IV- Decide the personality traits and
  attributes which are supportive for the job
  profile

• Step- V Verification of the draft of the job
  specification from the people working in the same
  domain
• Step VI Circulation of Job specification among
  the HR department

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Purpose and Objectives Job Specification

• Purpose of Job Specification

• Objectives of Job Specification

• Helping candidates to decide if they are eligible
  to apply for the job
• Fix the selection criteria for the recruitment
  team
• Documentation about job role and skill set
  required to perform the job
• To set a standardized goal for the job profile
  and convey the expectation to the employee

• Underline the special skills and efforts
  essential to complete the task
• Provide framework for recruitment and selection
  purpose
• To minimize the resume sorting time during
  recruitment process
• To compare the actual performance of the employee
  with the set goal during appraisals.

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Disadvantages of Job Specification

• Creating job specification is a time consuming
  process
• Job specification is relevant for some duration
  only, it needs to be updated with change in
  technology and market scenario
• It can only cover the possible type of employee
  required to perform the job but cant predict
  them as a best fit.

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Thank You