Tips for Communicating With Event Vendors

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Tips for Communicating With Event Vendors

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Event Planning Tips
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Event Vendors

• Depending on the type of event you are planning,
  you will need to utilize various types of event
  vendors to bring your vision to life
• Juggling communication with all of your vendors
  can be tricky and downright daunting
• It is critical that everyone involved with your
  event is on the same page
• Here are some straightforward steps you can take
  to ensure that your event goes without a hitch
  and all of your vendors deliver precisely what
  you need them to

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• Steps to Guarantee Successful Communication with
  Vendors

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You Are in Control

• As an event planneryou are the person in charge
  of the event's success
• Make sure to do extensive research on what your
  event requires
• Don't allow vendors to dictate the services you
  are requiring
• You should lean on your vendors for valuable
  advice
• You do not need to be an expert on all of your
  rental equipment,
• but you should know enough to communicate what
  you need

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Pick One Mode of Communication

• Try to stick to ONE form of communication with
  all of your event vendors
• For example, at Channel Audio, we prefer to
  handle all communication via email
• It is imperative that you communicate
  professionally
• Set the tone for communication with your vendors
  from the initial consultation
• Prompt, efficient, and professional communication
  
• is beneficial for everyone involved

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Prepare a Detailed Schedule for Day Of

• Everyone involved with servicing your event needs
  to be on the same page regarding the day's
  schedule
• It is critical that you stress prompt timing with
  your vendors
• Stagger load-in times with your vendors
• Don't be afraid to ask vendors how long it will
  take them
• to set up their equipment

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Make Sure You Practice Fair Business

• Keep in mind that many event services require a
  particular level of expertise that can't be found
  anywhere
• Your vendors need to make a profit to stay in
  business, and it is better for everyone if all
  parties involved are fairly compensated
• If you haggle a vendor down too low, you risk
  them not wanting to work with you again
• Remember, you are building long-term
  relationships

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Follow-Up After the Event

• It can be incredibly useful to follow up with
  your vendors and discuss the success of the event
• A vendor might have some valuable suggestions
• You can communicate to the vendor how satisfied
  or not you were with their services
• Your communication style and tone can set the bar
  for how
• vendors interact with you in the future