Scalable Hospital Management System-How it helps a Hospital to grow easily

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Hospitals are rarely a single department entity.
They usually span multiple specialties focusing
on different areas of treatment, such as
paediatrics, neurosciences, gynaecology,
etc. There are also various departments taking
care of the day-to-day running of the hospital,
such as maintenance, accounting, billing,
operation theatre, and management. Each of these
departments consists of many people carrying out
various tasks, which can range in complexity from
brain surgeries to fixing overhead lamps. And a
single organization may have hospitals across
multiple locations, making it difficult to manage
them all. A hospital management system helps you
to manage the enormous complexities of
efficiently managing the hospital in a
sustainable manner.
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Even though hospitals span across a number of
different areas, in the beginning, it usually
involves only a couple of departments and just
the basic number of people required to manage
them all.In such a case, a simple management
system, with the capacity to deal with relatively
less data would work. But as a hospital starts
growing, incorporating more specialties and
treatment facilities, this system may not be able
to deal with the huge flow of data. A hospital
management system that could easily be scaled up
could make this whole process much faster and
easier. As the number of departments and
employees grows, the management system would also
grow to accommodate the conditions created by the
growth, thus aiding the growth of the hospital,
instead of being a hindrance.
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Scale up - The role of a cloud-based system A
cloud-based online system has a lot of advantages
compared to an offline system when it comes to
scaling up. They could easily be updated to add
more departments and employees, without having to
reinstall the updated version in all the systems
in a hospital. Instead of making changes in all
systems in a hospital network, the changes would
have to be made only by the software providers.
And since the software and its interface remains
the same, there is no need to allocate extra
resources to train the users.
A cloud-based system would also be much more
efficient in the case of hospitals in multiple
locations. As new locations come up, the software
could simply be updated to include them, and here
also, the existing management network could
seamlessly be integrated without any additional
training. The data generated from all the
hospitals run by the same organization could be
integrated and analyzed, to improve overall
performance. This would allow for better
purchase decisions, as requirements for the
entire chain of hospitals could be understood and
remedied in bulk, thus helping make much better
business transactions and therefore, improved
efficiency for the entire network.
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Resource management and reduction of wastage A
good hospital management system would also help
to prevent any unwanted waste of resources.
Efficient management of the inventory, of the
various pieces of equipment, and disposables,
would cut short the resources otherwise wasted.
In the process of scaling up, there is usually an
increased wastage of resources, due to the
purchase of excess materials to prevent a
shortage. With an efficient system, such wastages
could easily be detected and avoided. This could
provide for a smooth scale-up from a small
hospital to a large network of hospitals, without
excessive spending.
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Scaling up - Understanding the data generated
A common problem associated with the scaling
up of any system is the overwhelming amount of
data generated from the various subsystems. For a
hospital with its already large amount of data
generated a scale-up could be a headache without
an adequate system to manage the data. Every bit
of data has to be analysed and compiled in a
manner that is easy to understand, so as to make
correct decisions at every corner. An efficient
hospital management system would make this entire
process a cakewalk by managing the data generated
in real time in a smooth and easily understood
manner. In a good hospital management system all
the data from the various departments, regarding
all the matters from procurement of materials,
human resources, and energy requirements to
billing, accounting, and inventory management is
compiled and represented in a meaningful manner,
and this leads to quicker and easier decision
making process, and therefore an easier, smoother
and efficient scale up.
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Management of the extra human resource required
for scale-up The efficient running of a
hospital requires that all the stakeholders play
their roles, and for enabling this, they should
be able to manage their work, in an easy and
intuitive way. A good hospital management system
allows the smooth delegation of work and allows
easy access to the information required for the
task. For example, it should allow a doctor to
enter information regarding a patient and their
treatment regime, and it should also allow the
pharmacist to easily track the inventory. With an
efficient system, it would also be able to
evaluate the work done by them. Such easy
management of the entire workforce, without
causing any hindrance to them, but help them with
this, would enable the hospital to grow up. In
short, a good hospital management system would
make it easier to scale up the hospital network
by easily managing the resources, avoiding
wastage, making an efficient workforce, and
better management of data. Such a system could
provide hassle-free care for the patient, and
make everyones work much easier.