7 Benefits of Offboarding Automation in Workplace

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7 Benefits of Offboarding Automation in Workplace
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• Administration of Human resources has always been
  a tricky process right from the onboarding of an
  employee to their offboarding. An employees exit
  from the company brings along a lot of paperwork
  and processes which include
• Terminating the employees system access
• Taking handover of official assets
• Completing paperwork
• Communicating the departure to other departments
• Initiating full and final settlement
• Providing relieving letters and more.
• Digitalization has, however, simplified these
  processes with the use of cloud-based HR
  software. But many of us wonder, why we need to
  spend in automating the offboarding process. So,
  in this blog, we will bring to light what is
  offboarding automation and  the benefits of
  Offboarding Automation in Workplace.

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What is Offboarding Automation?

• Automating offboarding means minimalizing the
  usage of traditional methods to manage the
  paperwork involved and associated data in the
  exit procedure of an employee.
• Offboarding includes a lot of processes like
  recovering the assets from the employee,
  notifying other departments about the departure,
  and taking handover of documents and other
  official extracts. It is generally undertaken
  using cloud-based HR software which organizes,
  saves, and tracks the clearance and validation of
  the documents.
• After getting a brief on automation in
  offboarding, let us take a dig at its benefits.

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7 Important Benefits of Offboarding Automation

• Brownie Points from Former Employees
• When offboarding proceeds easily, the clearance
  and full and final settlement of the former
  employee proceeds quickly. It ultimately forms a
  positive impression on the employee, wherein, the
  company wins an optimistic review in the market
  which paves the way to gain goodwill as well as
  maintain a good reputation.
•  Treasuring and Retrieving Transferred Knowledge
• While offboarding, employees are expected to pass
  on the knowledge or information gained and
  assignments completed during the duration of
  employment. Automation enables the storage of
  information, which can be retrieved during the
  time of data loss or urgency. 
• Location Flexibility
• Some work demands working from a remote location
  and after the recent breakout of the global
  pandemic, many employees have switched to
  work-from-home alternatives. It creates problems
  during the employees exit as the employee would
  not be present in the office for proper
  offboarding procedures starting from paperwork to
  handover. Automation eases offboarding
  irrespective of location as employees can upload
  all the necessary documents required for handover
  and the clearance goes smoothly thereafter.

• Standardized Documentation
• Well-organized documentation keeps one away from
  confusion. Offboarding being a complicated task,
  needs appropriate management of documents to
  avoid any misses during the employees notice
  period. Usually, once an employee leaves a
  company, they barely stay in touch with their
  former employer. So, before the exit, HR
  management needs proper cooperation with the
  employee to obtain the official gadgets and
  information passed on to them during their
  employment. HR software provides a systemized
  checklist to avoid any confusion or omission of
  any vital document.
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• Zero Data Theft
• Not all employees leave the company on good terms
  and they mostly have access to several official
  data after they leave. So, possibilities prevail
  of unauthorized access for misusing confidential
  information against the company. In automated
  offboarding, the software ensures the closure of
  all official accounts containing data
  irrespective of confidentiality by reporting
  those to the management.

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• Automated Clearance
• Automation enables tracking of assets and
  assignments that is expected from the employee to
  hand over during the time of exit. Hence,
  automatic clearance of the full and final
  settlement amount and relieving letters to the
  employees are generated automatically after
  tracking.
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• Time Economizing
• HR processes involve masses of assignments and
  offboarding involves lengthy paper processes and
  various procedures which consume bulk time,
  thereby shifting the focus of HR from other work
  priorities. Automation saves time for Human
  Resource management to shift their focus from
  offboarding to other tasks.

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• Full Article on our page here
• https//www.pockethrms.com/blog/benefits-of-offboa
  rding-automation-in-workplace/

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