What is Fuel Monitoring in Fleet Management Systems?

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What is Fuel Monitoring in Fleet Management
Systems? by Ayushi Nagalia Last updated Aug 20,
2022 at 125PM
Fuel is the biggest cost in any fleet. Depending
on the nature of the business, it can surpass
even vehicle acquisition costs at times. It is
the biggest fleet function to flow cash out of
fleet managers hands. Table of Contents It
is to regulate the cash and energy flow that
fleets need to function with fleet management
software that comes with fuel monitoring
systems. Fuel consumption in India alone is as
massive as 88.2 billion liters of diesel and 37.2
billion petroleum each year for only fuel-based
commercial vehicles. In this blog, lets see
what fuel monitoring in fleet management systems
is. Well also see the purpose it serves in
bettering the entire fleets functioning and
business bottom line.
What is Fuel Monitoring in Fleet Management
System?
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This might come as a surprise, but according to
research, most businesses end up spending about
24 of their fleet budget on fuel! A lot of
factors end up contributing to these massive
digits. Some of them include Fuel consumption
for running vehicles Fuel pilferage Rash driving
Fluctuating fuel costs Sure, most of these
practices are inevitable. It is not possible to
completely avoid rash driving and other factors.
However, through fuel monitoring in fleet
management systems, managers can certainly reduce
consumption.
Fuel monitoring systems in fleet management
software collect data on how fuel is filled and
consumed in your vehicles. It gets accurate data
that allows managers to determine vehicles
running costs. On the surface level, fuel
monitoring only helps in reducing fuel
consumption. However, from a wider lens, it
positively affects the entire fleet budget.
How Does Fuel Tracking Software Work? Before
technology made everything easier, fleet managers
used to collect estimated fuel data on paper.
Most of these data only included calculating
when the fuel tank was filled and how fuel was
ejected or consumed from vehicles. As
technology advanced, papers were replaced with
excel sheets that make analyzing data much
simpler. However, most of the data collected was
still manual and estimated. It was when fleet
management software came along that an
amalgamation of hardware and software made fuel
monitoring interesting. Now, managers can install
fuel level sensors in each of their vehicles
tanks and integrate them with software. With
fuel sensors, the software can tell when and how
much fuel was filled in a gas tank. Similarly, it
can also tell when and how much fuel was
consumed from the tank. In fact, due to
real-time tracking, fuel tracking software can
also tell exactly what amount of fuel was
consumed. This also helps in driver behavior
analysis and route planning.
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Features of Fuel Management Software Fuel
monitoring at one point used to be a fancy
feature that didnt get much attention. However,
fuel monitoring has become a basic feature in
fleet management software systems. So, what is it
exactly that these systems offer? Lets look
into fuel monitorings major features. Real-time
Tracking Modern fleet management software and
fuel monitoring systems not only let managers see
live fuel consumption but also have much
detailed insights into how the fleet is working.
Through such details, managers can have a better
view of the overall fleet functioning. Instant
Alerts Whenever the fuel tank is filled or fuel
is ejected from it, managers will get instant
alerts for the same. In case the tank is
suddenly emptied, managers will be instantly
alerted about the same as well. Productivity
Reports All the data collected through hardware
and software integration allows for detailed
productivity reports. Depending on the
softwares potency, most of these reports are
arranged to make them easy to understand and
cover all aspects of fuel consumption. Multipurp
ose Use It is important to note how multipurpose
fuel monitoring is. Its benefits instead of just
being limited to fuel consumption reduction
spill over into other aspects such as fleet
budgeting, route optimization, driver behavior
analysis, and vehicle maintenance.
Advantages of Fuel Monitoring For Trucks
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How managers choose to manage their fuel
consumption quantum and costs can make or break
their functions. The wisest thing to do in
todays time is to make use of the technological
aid available. Therefore, in this section lets
talk about the multi-purpose advantages of fuel
monitoring systems. Improved Fuel
Economy Surveys suggest that about 55 of fleets
have experienced lower fuel consumption costs
after implementing fuel management tools. This
is mostly because managers get a better view of
how resources are being used in their fleet and
can reduce wastage. Higher Data Accuracy With
hardware and software integration, the
possibility of errors is massively minimized.
Since the major purpose of the fuel monitoring
feature is to collect real-time data, managers
can rest assured that the data they receive is
accurate. After all, there is no scope for
misunderstanding or miscalculations. The higher
the accuracy, the better functions can be through
higher insights. Boost Business
Profitability Boosting productivity for a
fleet-run business can come from anything that
minimizes operations costs. And that is exactly
what fuel management does. When managers get a
clear view of their resource consumption, they
can devise ways to reduce it and in turn,
increase business profitability.
Minimize Fuel Pilferage
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Fuel theft is an inevitable evil for all fleet
managers. However, with fuel monitoring systems,
fuel pilferage can be massively minimized. How?
Because managers will get instant alerts whenever
there is any suspicious fuel reduction from the
tank. Therefore, they can take the required
action right away. Better Driver
Supervision Driver supervision comes hand-in-hand
with fuel monitoring businesses. After all, if
drivers resort to hard acceleration, braking,
cornering, idling, or oversleeping, theyll be
consuming extra fuel, right? Effective fuel
management reports help managers weed bad
drivers from good ones. Effective Route
Management Other than driver behavior management,
real-time fuel monitoring systems also help in
route planning. How? Because through the live
data capturing, each routes fuel consumption
becomes clear. After all, be it due to terrain or
road conditions, some routes do end up consuming
more fuel than others, and hence should be
avoided to save resources! Eco-Friendly
Operations The primary purpose of fuel monitoring
systems is to reduce fuel consumption. And what
happens when fleets consume less fuel? They
maintain a reduced carbon footprint, allowing
their operations and running to be slightly
eco-friendly. Insightful Reports Other than
data collection, fuel monitoring systems are
responsible for presenting information in an
understandable format. These reports generally
give a clear view of the fleets overall
functioning. It is through this information that
managers can make their operations more budget
and resource-friendly, while sewing together the
entire fleet management process. Calculated
Operations When managers are aware of the amount
going for fuel into their vehicles, they have to
make calculated decisions. Why? Because software
provides them with insights into their fuel
budget. Now. whatever monetary step they take
will be informed and intended, instead of
running on estimates and misinformation.
Summing Up Fuel monitoring systems might seem
minuscule since, on the surface, all they do is
collect data and present it in bite- sized
reports. However, when we look into the systems
applications, we can tell how important it is for
the overall functioning of the fleet. With fuel
management in fleet management systems, managers
can effectively reduce fraud and operational
costs. They can also strengthen their workforce
and route optimization systems. So, what are you
waiting for? Turn to TrackoBit to increase your
business profits today!
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Ayushi Nagalia Ayushi Nagalia is a Senior
Content Specialist at TrackoBit. She is
passionate about music, writing, and
reading. When not abusing her keyboard, you will
find her lost in her playlists or organizing
things.
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