What To Look For In A Quality Outsourced Payroll Service

1
What To Look For In A Quality Outsourced Payroll
Service
2

• Managing payroll can be an exhausting process
  that is often fraught with difficulties and
  complications, especially for smaller companies
  without the resources to devote to it full-time.
• From auditing timesheets and aligning
  reimbursements, to getting to grips with complex
  reporting systems, payroll processing can take up
  a lot of time and resources, and yet, its a
  process that cannot be ignored or second guessed
  at. At least not if companies want a happy, paid
  workforce!

3

• Fortunately, outsourcing gives companies of all
  sizes an opportunity to get payroll completed
  accurately and on time, every month relieving
  their burden and guaranteeing a more contented
  and productive workforce. But, its important to
  choose an outsourced payroll provider you can
  trust, and with this in mind, here are some
  traits to look for in a reliable and trustworthy
  payroll service

4

• Reliability
• Payroll must be processed accurately and in a
  timely manner, every single pay period if it
  isnt, you might as well try and do it yourself!
  To this end, its important to check reviews of
  providers that youve shortlisted, to see which
  one has the best track record. To help minimize
  errors and expedite processing, many online
  providers of payroll services file and pay all
  payroll taxes automatically, along with
  processing W-2s and 1099s, and reporting all new
  hires to the government.

5

• If your chosen provider uses an online system,
  you must ensure that they follow all best
  practices and regulations with respect to the
  safety of data and cybersecurity.
• Versatility
• Whatever payroll system your chosen service uses,
  it must be able to handle a variety of
  transactions that are essential to both your
  business and your employees, such as 401(k)
  plans, health savings accounts, bonuses and
  overtime among others.

6

• You must also consider the level of flexibility
  you require from a payroll service, in terms of
  contractor payments, scheduling, calculating
  wages, disbursement methods and so on. And, as
  the majority of workers in the U.S. are paid via
  direct deposit, youll need this to be a feature
  of whatever payroll service you choose. Even if
  your company is small and your payroll needs are
  currently basic, as your business grows, youll
  almost certainly need a payroll system that can
  handle more complex and time consuming
  requirements.

7

• Simplicity
• A payroll service that is difficult to use could
  end up not saving you any time and money at all,
  so make sure that your chosen provider uses a
  system that is intuitive and easy to update. Its
  also important that you have access to human
  customer support as and when you need it, which
  will make dealing with problems easier, and get
  you your questions answered quicker.

8

• Compatibility
• The payroll service you end up choosing must be
  compatible with your HR, accounting, scheduling
  software, and time tracking, if its to be truly
  effective. Effective integration can reduce the
  stress, time, and errors associated with a range
  of administrative tasks, and leave you with more
  time to focus on other aspects of your business.
• Being able to reconcile your payroll, bank
  statements, and ledger regularly will give you a
  much clearer and more accurate picture of your
  companys finances, and enable you to generate
  employee reports, sales and other data with ease,
  all of which can give you any number of useful
  insights into your business.

9

• Payroll services are the ideal solution for
  companies who want to streamline their payroll
  systems and pay employees accurately and on time,
  in a consistent manner. Helping to reduce errors,
  keep companies compliant, and simplify what can
  be a complex process, a wisely chosen payroll
  provider can be a real gift for businesses of all
  sizes.

10

• Apollo Payroll is dedicated to delivering expert
  advice, responsive service, and highly accurate
  payroll processing and reporting to ensure the
  success and growth of the business that we serve.
  Our services include comprehensive payroll
  services in Homestead and other cities in
  Miami-Dade County, employee background check and
  group health insurance in Miami Coral Gables