A complete guide on ISO 45001

1
ISO 45001
Certification
OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT 91-99
99385617 INFO_at_RAJSTARTUP.COM WWW.RAJSTARTUP.COM D
-104/1, MUkUND VIHAR, KARAWAL NAGAR, DELHI,
110090
2
Contents
ISO 45001 in Brief Why is ISO 45001 Key Elements
of ISO 45001 Key Benefits Certification Process
Time Duration Manual Process SOP's Do Don'ts
3
ISO 45001 in Brief
ISO 45001 is an international standard that
specifies requirements for an occupational
health and safety (OHS) management system. The
primary goal of ISO 45001 is to provide a
framework for organizations to effectively
manage and improve their occupational health and
safety performance.
For More info read this article- ISO 45001
Certification
4
Why is ISO 45001
ISO 45001 exists to address the critical aspects
of occupational health and safety (OHS) within
organizations. The standard is specifically
designed to help organizations establish,
implement, and maintain effective OHS
management systems. Here are some key reasons why
ISO 45001 is crucial for health and
safety Protection of Workers Legal and
Regulatory Compliance Risk Management Improved
Performance Enhanced Reputation Global
Consistency
5
Key Elements of ISO 45001
Context of the Organization Leadership and
Worker Participation Planning Support
Operation Performance Evaluation Improvement
6
Key Benefits
Improved Occupational Health and Safety
Performance Reduction in Workplace
Incidents Legal and Regulatory Compliance Cost
Savings Enhanced Reputation Increased Employee
Morale and Productivity Demonstrated Corporate
Social Responsibility (CSR) Global Recognition
and Market Access Integration with Other
Management Systems Worker Involvement and
Communication
7
Certification Process
Gap Analysis Documentation Preparation
Implementation Internal Audit Management
Review Selection of Certification Body Stage 1
Audit (Documentation Review) Stage 2 Audit
(On-site Assessment) Audit Findings and
Non-Conformities Corrective Actions Certificati
on Decision Surveillance Audits Certificate
Renewal
8
Time Duration
Gap Analysis and Preparation (1-3 months)
Documentation Development (2-6 months)
Implementation (3-12 months) Internal Audit (1-2
months) Management Review (1-2
months) Selection of Certification Body (1
month) Stage 1 Audit (1-2 months) Stage 2
Audit (1-2 months) Corrective Actions (1-3
months) Certification Decision (1-2 months)
Surveillance Audits (ongoing)
9
Manual Process
Leadership and Commitment Scope
Definition Identification of Legal and Other
Requirements Risk Assessment and Hazard
Identification OHS Policy Roles,
Responsibilities, and Authorities Competence,
Training, and Awareness Communication Documente
d Information Operational Planning and Control
Emergency Preparedness and Response Monitoring,
Measurement, Analysis, and Evaluation Incident
Investigation and Nonconformity Management Perfor
mance Evaluation Continuous Improvement
10
Standard Operating Procedure (SOP) Manual
Creating a Standard Operating Procedure (SOP)
Manual for ISO 45001 involves documenting the
standardized procedures and instructions related
to occupational health and safety within
an organization. Below is a general outline for
an SOP Manual specific to ISO 45001
11
Title Page
Include the title "Occupational Health and Safety
(OHS) Standard Operating Procedure Manual"
along with the organization's name, logo, and
the effective date. Table of Contents Provide a
comprehensive table of contents to aid in
navigation. Introduction Introduction Offer an
introduction to the manual, emphasizing the
importance of following SOPs to maintain a safe
and healthy work environment.
12
Scope and Applicability
Clearly define the scope of the manual,
specifying the processes, tasks, or activities
related to occupational health and safety.
Indicate the departments or individuals to whom
the SOPs apply. References List relevant ISO
45001 standards, legal requirements, and internal
policies that form the basis for the
SOPs. Document Control Detail version control,
revision history, and procedures for approving,
updating, and distributing the SOPs.
13
Responsibilities
Define the roles and responsibilities of
individuals involved in executing or overseeing
the procedures outlined in the manual. Procedure
Format Standardize the format for presenting
procedures, including sections such
as Title Purpose Scope Responsibilities Material
s/Equipment Procedure Steps References Records/D
ocumentation Revision History
14
Procedure Development
Clearly define each procedure with step-by-step
instructions, addressing elements such as hazard
identification, risk assessment, and control
measures. Align procedures with ISO
45001 requirements. Visual Aids Integrate
flowcharts, diagrams, or images to enhance
understanding, especially for complex procedures.
Visual aids can help communicate safety measures
effectively.
15
Safety Instructions
Integrate safety precautions and guidelines
within the SOPs, ensuring compliance with ISO
45001 requirements and emphasizing the
organization's commitment to worker
safety. Training and Competence
Requirements Specify the training and competence
requirements for personnel involved in executing
the procedures. Identify training resources,
methods, and assessment criteria.
16
Monitoring and Measurement
Describe how the organization will monitor and
measure the effectiveness of the procedures,
including criteria for evaluating performance
and methods for continuous improvement. Review
and Update Specify the frequency and process for
reviewing and updating the SOPs to align with
changes in processes, regulations, or the
organization's OHS management system
17
Approval
Clearly state the process for approving the SOPs.
Include signatures and dates to signify approval
by relevant authorities. Distribution Outline
how the SOP Manual will be distributed and
communicated within the organization. Consider
electronic distribution methods for easy access
and updates.
18
Appendices
Include supporting documents, forms, or
additional information that complements the
SOPs. This may include risk assessment templates,
incident reporting forms, or relevant
checklists. Glossary Provide a glossary of
terms and acronyms used in the manual to ensure
clarity and understanding.
19
Do Don'ts
Implementing ISO 45001, the international
standard for occupational health and safety
(OHS) management systems, involves adherence to
certain best practices and considerations. Here
are some Do's and Don'ts to keep in mind when
working with ISO 45001
20
Do Understand the Context of the Organization
Do Involve Top Management
Do

• Do Conduct a Thorough Risk Assessment
• Do Establish Clear Roles and Responsibilities Do
  Provide Training and Awareness
• Do Establish Communication Channels Do Monitor
  and Measure Performance Do Conduct Internal
  Audits
• Do Continuously Improve Do Seek Certification

21
Donts
Don't Neglect Legal Compliance Don't Rush
Implementation Don't Ignore Worker
Participation Don't Overlook Communication Don'
t Separate Safety from Other Business
Processes Don't Rely Solely on Reactive
Measures Don't Forget About Mental
Health Don't Ignore Worker Training Don't
Neglect Documentation Don't Rest on
Certification
22
For More info contact us
www.rajstartup.com info.rajstartup.com 91-9999385
617