Tips for Safely Storing Documents Before Destruction

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TIPS FOR SAFELY STORING DOCUMENTS BEFORE
DESTRUCTION
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ASSESS YOUR DOCUMENTS
The first step in effective document storage is
determining the categories of paperwork you have.
This can include personal identification,
financial records, business contracts, and
corporate documentation. Classifying documents
helps you understand which ones are sensitive and
need more secure storage solutions versus those
that are less critical.
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SELECT APPROPRIATE STORAGE SOLUTIONS

• Choose a storage solution that is both secure and
  efficient. Here are some options for different
  types of documents
• Filing Cabinets - For physical documents, use a
  locked filing cabinet.
• Boxes - Store documents in labeled, sturdy boxes.
• Digital Options - For digital documents, utilize
  encrypted external hard drives or secure cloud
  storage solutions.

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IMPLEMENT ACCESS CONTROL
Limit access to stored documents to only those
who absolutely need it. This might involve
setting up a system where only authorized
personnel can access sensitive information or
document storage areas.
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CREATE A DOCUMENT RETENTION POLICY
Having a clear policy on how long documents need
to be stored can help streamline the process of
eventual destruction. Include specific timelines
for different types of documentation based on
legal or business requirements.
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USE THE RIGHT SECURITY MEASURES
Physical security measures such as locks, alarms,
and surveillance cameras can further protect
stored documents. For digital documents, using
strong passwords, multi-factor authentication,
and regular software updates can help safeguard
against unauthorized access.
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PLAN FOR DESTRUCTION
Once the time comes to destroy documents, make
sure you have a secure plan in place. For
physical documents, consider shredding services
that provide certificates of destruction. For
digital documents, use software that permanently
erases files, ensuring they cannot be recovered.
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ABOUT COMPLETE SHREDDING SOLUTIONS
Complete Shredding Solutions is a family-owned
and operated shredding services company with over
50 years of experience in the service industry.
Ensure your data's safety with our secure
document destruction services. Protect sensitive
information while staying compliant with
regulations. Trust the experts.
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CONCLUSION
Safely storing documents before their destruction
is crucial for maintaining confidentiality,
ensuring compliance, and protecting sensitive
information. By assessing your documents,
selecting appropriate storage solutions,
implementing security measures, and creating a
clear destruction plan, you can mitigate risks
and conduct document management effectively.
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CONTACT INFORMATION
Email - sales_at_data-struction.com Phone -
516-442-1624 Address - 3550 Hampton Road,
Oceanside, NY 11572 Website - https//completeshre
ddingsolutions.com/