EA FOSS SEMS Strategy

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EA FOSS SEMS Strategy
EA FOSS SEMS
A New Strategic Information Systems Platform
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EA FOSS SEMS Strategy
EA
Enterprise Architecture
FOSS
Free and Open Source Software
SEMS
Student Enrollment Management System
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EA FOSS SEMS Strategy
Build the Enterprise
Values e.g. Agility
Principle e.g. Platform Neutrality and
Knowledge Capital
Practices e.g. Build Enterprise Platform and
Metadata Management System
Core Practice
1. Build the Organizational Model
2. Build the Enterprise Systems
3. Build the Capacity
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EA FOSS SEMS Strategy
Why a New Information Systems Platform?
1. PROCESSES Student Enrollment Management
System (SEMS) and Student Management involves
processes that run across the university as an
academic institution and as an organization or
enterprise. It also involves the full academic
life cycle. It involves the implementation of
best practices.
Processes Applications, Admissions, Selections,
Registration, Financial Aid, Residence, Teaching,
Assessment, Promotions, etc.
Transversal Processes
Hierarchy and Silos
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EA FOSS SEMS Strategy
Why a New Information Systems Platform?
2. INFORMATION The information pertaining to
Student and Study Programs cut across the entire
organization. There are various owners. There are
disparate information formats and data issues.
Information Student Details, Study Programs,
Rules, Financial Details, Academic History,
Credits, Application Status, Calendar, Time Table
etc.
Information Sources
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EA FOSS SEMS Strategy
Why a New Information Systems Platform?
3. APPLICATIONS (SYSTEMS) Student management
involves processes that cannot be supported by a
single system or application. It involves a
system of systems across the university as an
academic institution and as an organization or
enterprise.
Applications Student Administration (LINCS),
Human Resource (ITS), Finance (Masterpiece),
Content Management (Web Man), etc.
Application Systems
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EA FOSS SEMS Strategy
Why a New Information Systems Platform?
4. ALIGNMENT RE-ENGINEERING of processes and
systems.
Align
Re-engineering is a bad word, but it is the
reality.
People
Re-engineering of Business Processes to apply
Best Practices.
Process
Re-engineering of Information Systems to be
Process Driven.
Systems
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EA FOSS SEMS Strategy
Why a New Information Systems Platform?
5. AVOIDING BIG BANG (Systems Migration) by
establishing a new platform, mapping a transition
and supporting the existing.
New Processes supported by Web Applications on
the new Internet, Extranet and Intranet Portals.
New Enterprise Systems.
Existing Processing on Current Applications.
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EA FOSS SEMS Strategy
Why a New Information Systems Platform?
6. ARCHITECTURE AND GOVERNANCE
Enterprise Architecture
Governance Model
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EA FOSS SEMS Strategy
Alignment
Business
RETURN ON VALUE (ROV) Alignment of Intangible
Assets (Human, Organisational, Information
Capital) with Strategic Objectives
Strategy
Enterprise Architecture
Capability
Information Technology
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EA FOSS SEMS Strategy
Adopting a New IT Model
Projects
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EA FOSS SEMS Strategy
Business Driven Architecture
Monitor Change
Executive
The Business Environment
Set Strategic Objectives
Innovate
Measure
Vision
Knowledge Assets
Architecture
Performance
Create Value
Process Driven Configuration
Set Operational and Tactical Objectives
Agility
Best Practice
Process
Information Systems
Human Capital
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EA FOSS SEMS Strategy
Application Frameworks
Portal Environment Human Computer Inteface
Rich Internet Applications
Metadata Driven Architecture
Free and Open Source Software
Presentation Framework
Apache
AJAX and XML Web Services
Service Framework
PHP
KINKI Framework
Component Framework
MySQL
Persistence Framework
Linux
Metadata Management System
Back End Transaction and Processing Environment
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EA FOSS SEMS Strategy
Transaction and Process Management
Integration
Knowledge
Data and Metadata
Application Frameworks
Transaction Management
Security, Audit and Rules
Infrastructure
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EA FOSS SEMS Strategy
Portal Strategy
Portals
Sub Portals
Web Programs
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EA FOSS SEMS Strategy
Portal
A portal is a web site. It is a single entry
point or on-line gateway for users.
Types
Internet www.uwc.ac.za is the on-line gateway
for the public.
Extranet extranet.uwc.ac.za is for secured
external users.
Intranet intranet.uwc.ac.za is for internal
users.
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EA FOSS SEMS Strategy
Sub Portal
A sub portal is a web site that is linked and
accessed via the Internet, Extranet or Intranet.
It is specifically designed for a sub group such
as students, administrators, business units, etc.
Types
Student Portal is a portal for students at UWC.
Financial Aid Portal is to assist in seeking
financial aid.
Student Admin Portal is to assist in student
administration.
Faculty Portals All stakeholder groups such as
faculty and business units will have their own
sub portal.
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EA FOSS SEMS Strategy
Web Program
A sub portal is a web site that is linked and
accessed via the Internet, Extranet or Intranet.
It is specifically designed for a sub group such
as students, administrators, business units, etc.
Types
Portal Tool content management, calendar, chat,
forum.
Business System NSFAS, MAS, KEWL.
Process Information-On-Demand, Workflow
Processing.
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EA FOSS SEMS Strategy
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EA FOSS SEMS Strategy
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EA FOSS SEMS Strategy
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EA FOSS SEMS Strategy
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EA FOSS SEMS Strategy
Look and Feel
Banners
Look and Feel Guides
- Image
- The Brand
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EA FOSS SEMS Strategy
Content Management
Portal Configuration
Navigation
Look and Feel
Current Articles and News
Events and Time Tables
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EA FOSS SEMS Strategy
Information Portal
About UWC
Prospectus
Faculties
Annual Reports
Calendars
Terms and Academic
Students
Study Program
Guidelines for Students
Management and Administration
Admission, Finance, Residence
Organizational Information
Forms and Enquiries
International Relations
Governance
Library
Policies and Procedures
Rules and Regulations
Research
Alumni
Statues and Orders
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EA FOSS SEMS Strategy
Forms
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EA FOSS SEMS Strategy
Submit Central Processing, Information
Integration and Work Flow
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EA FOSS SEMS Strategy
Information on Demand
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EA FOSS SEMS Strategy
Work Flow Processing
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EA FOSS SEMS Strategy
Student Information in a Work Flow
Student Information as a Folder that is passes
through the organizational workflow
Student Information
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EA FOSS SEMS Strategy
Student Information Life Cycle
Institutional Planning
Convocation
Promotion
Application
Alumni
Residence
Teaching, Assessment and Learning
Student
Lecturers
Selection
Financial Aid
Faculty Study Program
Student Administration
Faculty Administration
Registration
The Registrar
Academic Planning
Student Support
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EA FOSS SEMS Strategy
Portal Platform as a Work Flow System
The Internet, Extranet and Intranet is the
Platform
Portal
Student Information
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EA FOSS SEMS Strategy
Sub Portals to Involve Participation in Processes
Portal
Groups own or work with aspects of the
information as part of a process
Student Information
Web Programs
Sub Portal
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EA FOSS SEMS Strategy
Balance Between Central and Federated Information
Portal
Student Information
Centralized
Web Programs
Sub Portal
Federated
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EA FOSS SEMS Strategy
Information and Data Integration
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EA FOSS SEMS Strategy
November 2005 / 2006

• Go Live with New Look Portals (Internet, Extranet
  and Intranet)
• Expand Portal Content and Ensure Information
  Quality
• Integrate Back End Work Flow and Data Processing
• Deploy Web Programs, Systems and Applications
• Extend Sub Portals to Organizational Units

2006 / 2007

• Implement Digital Imaging and Document Management