Welcome to F'O'R'U'M' Fleet Surplus Services Regional User Meeting

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Welcome to F.O.R.U.M.(Fleet Surplus Services
Regional User Meeting)

• David Regan
• Manager of Surplus Property

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Agenda

• Electronic Waste
• Utah Code Admin. Rules
• Statistics
• Question Answer

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Agency Surplus of Electrical Electronic
Items E-Products
August 2005
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What Is an E-Product?
Brown goods are appliances that are intensively
electronic in composition
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White goods
White goods are not considered an electronic
product
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Surplus Computers, Components, and Peripherals

• Computers and electronic components must be
  treated as e-waste.
• State agencies could be held accountable for
  electronic waste ending up in landfill.
• Working computers and components verified may
  be sold or donated, thereby liability will pass
  to recipient.
• Computers and electronic components that cannot
  be sold declared non- working for the purpose
  originally intended, must be disposed of
  according to RCRA regulations.

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Solving the Problem of e-Waste

• Reuse
• Refurbishment
• Recycling
• Incineration or Landfilling

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Liability Management IssuesDonations
Donate only working units must certify on
Sp-1 Transfer by serial number only for
liability purposes. Some, but not all, computer
software is transferable.Check with the vendor or
licensor. Provide recipient information and
options regarding proper disposition at
end-of-life. RCRA liability only attaches to
agency who actually violates RCRA by improperly
managing equipment that is a hazardous waste.
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Environmentally Sound Management

• Require business documents that ensure reuse,
  refurbishment and recycling are used.
• Track all e-Waste until all its hazardous
  constituents are managed.
• Ensure that reuse, refurbishment and recycling
  are used to the fullest extent possible.
• Ensure all federal and state requirements
  pertaining to transport, management and
  processing of eWaste are met.

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Working, Non-working Units for Refurbishment

• Send only intact equipment that has been
  pre-screened to meet legitimate reuse and
  refurbishment specifications.
• If it has NOT been screened, it is considered
  being sent for recycling or disposal!!
• If it is a mixed shipment, some reusable and
  some not, it is NOT considered a legitimate
  reuse and refurbishment shipment.
• Use only approved re-manufacture determined by
  DEQ audit

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Recycling (re-manufacture)

• should be appropriately licensed by relevant
  governing authorities (State, Local)
• Have an Environmental Management System (doesnt
  need to be certified but must have a written
  plan)
• Safeguard occupational and environmental health
  and safety
• Have a monitoring program
• Have a plan (including financial guarantees) for
  closure
• Should be able to pass DEQ audit

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Revisions to SP-1 Process

• Include condition on SP-1 working or not
  working.
• Include serial number for all Surplus Computers,
  Components, and Peripherals pending EPA
  requirement
• Working units will avoid recycling fee to owning
  agency.

Note
USASP does not have the resources to test or
verify operating condition. We will disposition
your surplus based on your assessment of
condition.
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• Develop SMART goals
• S SpecificM MeasurableA AchievableR
  Results-OrientedT Timely

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Utah State Agency for Surplus Property

• Recycle Cost

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E Waste Recycle Cost
End-of-Life Recycle Cost Local Utah Wasatch
Integrated Waste 82 Ton Clean Harbors 520
Ton 10 Ton Minimum Does not include cost
for transport to recycle site
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E Waste Recycle Cost Example
Wasatch Integrated Waste 4.3 Tons
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E Waste Recycle Cost
Future Outlook
Expect recycle rate to increase. Factors EPA
enforcement Inflation Future ewaste to
include all electronic and electrical components
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Utah State Agency for Surplus Property

• Utah Code
• Administrative Rules

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Utah Code/ Rules
Utah Code 63A-9-801 Admin. Rule R28-1 thru 9
State personal property designated as surplus or
excess to agency requirements cannot be
destroyed, sold internally/externally,
transferred or traded by the agency directly
except where specifically exempted by Utah code.
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Utah Code/ Rules
Summary of Utah Code Admin. Rules
All State personal property being disposed of by
the agency, including transfers, trade-in or
potential scrap must be submitted/process or
approved by USASP prior to taking any action.
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Utah Code/ Rules (continued)
Summary of Utah Code Admin. Rules
When submitting a SP-1 to USASP, be sure all
special instructions are noted on the SP-1 or
included as an attachment. Trade-in need vendor
documentation supporting transaction Transfer
Note all items to be transferred agency to
agency only, where transferred to Dept., Org,
Agency Transfer procedure is not used to
move property to non-state entities, non-profits
or charities. Any consideration agreed upon
price, trade, future consideration, or gratis
is not valid unless approved by USASP.
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Utah Code/ Rules (continued)
Summary of Utah Code Admin. Rules
Scrap items are handled on a case-by-case basis
USASP discourages throwing property in agency
trash due to past indiscretions of personnel
news media coverage of same In addition,
electronic and electrical items are considered e
waste and must be disposed of legally.
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Utah Code/ Rules (continued)
Summary of Utah Code Admin. Rules
All State personal property being surplused is
first made available to other agencies, schools,
libraries, and other government entities before
public sales per Utah code. Employees of the
State may purchase during public sales offering
only.
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Utah Code/ Rules (continued)
Summary of Utah Code Admin. Rules
Agency computers may be donated directly to
public schools only. However, a SP-1 must be
submitted to USASP prior to donation. Special
requirements The school of choice must not have
received a previous donation from any State
agency within the past 12 months. A letter of
request for donation must accompany the SP-1. The
letter must be on school letterhead, signed by
principle or head of school. No more than 20
computers per school donation to ensure all
schools have opportunity to receive donations.
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Utah Code/ Rules (continued)
Summary of Utah Code Admin. Rules
State employees may purchase items from Surplus
Property (any item). However, we do have a
"conflict of interest policy" in place. That
policy prohibits any employee from buying an item
that was sent to Surplus Property by the
employee's agency until after the item has been
at Surplus Property for a period of 30 days.
After 30 days, you may purchase an item sent from
your agency. This policy applies to all state
employees ... you may, however, purchase an item
immediately if the item was sent to Surplus
Property by any other agency than your own. The
purpose of this policy is to ensure that
unethical acts or acts of fraud, waste or abuse
are eliminated to the extent possible.
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Utah Code/ Rules (continued)
Summary of Utah Code Admin. Rules
When in doubt call the Surplus Agency first.
Remember, that which is not documented did not
take place
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Utah State Agency for Surplus Property

• Surplus Statistics

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SP-1s Submitted to USASP for Surplus
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Surplus Pick-up Service
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Surplus Process
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Agency Delivered