UNITED NATIONS INTERIM FORCE IN LEBANON

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Introduction
UNITED NATIONS MISSION IN SUDAN (UNMIS)
UN Business Seminar in Cairo, Egypt 2 3 June
2008 Presented by Pornchai Kanjanakantorn
(PK) Chief, Regional
Procurement Office UNMIS,
Juba, Sudan On behalf of Ms. Barbara Klopp
Chief Procurement Officer
UNMIS, Khartoum, Sudan
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Contact
UNITED NATIONS MISSION IN SUDAN (UNMIS)
United Nations Mission in Sudan UNMIS New HQ
Compound West of Kenana Sugar Company HQ Obeid
Khatim Street Riyad, Khartoum, Sudan Fax
249-187-08-6200 Ms. Barbara Klopp Chief
Procurement Officer Tel. [phone] E-mail
klopp_at_un.org Mr. Pornchai Kanjanakantorn Chief,
Regional Procurement Office in Juba Tel.
249-187-08-2681 E-mail kanjanakantorn_at_un.org
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UNMIS Mandate and Strength
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• On 24 March 2005, UNMIS was established by the UN
  Security Council to support implementation of the
  Comprehensive Peace Agreement (CPA) in Sudan.
• Current Strength 8,721 troops, 586 military
  observers and 631 police, supported by 763
  international 2,356 local civilian personnel,
  and 252 UN Volunteers.

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Core Requirements
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• Essential Goods and Services, by their nature
  lend themselves to local procurement and are NOT
  available from HQ contracts.
• Building materials, refurbishment services, and
  engineering services
• Waste disposal services
• Landscaping, gardening, janitorial and cleaning
  services
• Laundry/dry cleaning services and related
  supplies
• Local telecommunications services
• Potable water, to include plumbing materials,
  water pumps, water
• drilling services, water testing and treatment
• Catering and cooking services
• Local maintenance contracts, to include vehicle
  repair, testing and
• repair services for all facilities, machinery
  and equipment

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Core Requirements (Contd)
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• Local customs clearance, freight forwarding
  services, ground
• handling services and aviation support
  services
• Printing and design services
• Stationery supplies
• Medical and paramedical services
• Local travel services
• Fire-fighting and related services
• Petrol, oil and lubricants

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Special Requirements
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• Goods and Services, by their nature lend
  themselves to centralized procurement, for
  reasons of standardization, economies of scale,
  global multi-year master agreements.
• Chartering of aircraft
• International sea freight
• All types of vehicles
• Pharmaceutical products
• Satellite imaging/aerial photography
• Satellite transponder capacity
• Medical equipment
• Plants
• Boats

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Special Requirements (Contd)
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• Generators
• Prefabricated structures
• Rations
• ICT hardware and software
• NOTE
• Procurement of Special Requirements is handled
  by the UN Procurement Division in New York,
  U.S.A.

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Methods of Solicitation
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• There are three (3) types of solicitation
  documents currently in use by the UN
• Request for Quotation (RFQ) Up to USD 30,000.
• For procurement of simple, uncomplicated goods
  of standard
• and firm specifications. Method of Response
  OPEN
• QUOTATION
• Invitation to Bid (ITB) In excess of USD
  30,000.
• For procurement of goods and services of
  standard and firm
• specifications (very clearly defined or
  continuously used
• deliverables). Method of Response SEALED BID

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Methods of Solicitation (Contd)
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• Request for Proposal (RFP) In excess of USD
  30,000.
• For procurement of goods and services that
  cannot be
• quantitatively or qualitatively expressed in
  sufficient detail,
• to allow the use of ITB.
• Method of Response Separately sealed
  Technical Proposal
• and Financial Proposal
• Evaluation Financial Proposals are kept
  intact until the
• completion of evaluation for all compliant
  Technical
• Proposals.

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Responses to Solicitation
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• It is utmost important to note of the following
• All responses to ITB and RFP must be properly
  sealed,
• addressed and delivered to the Chairperson of
  the UNMIS
• Tenders Opening Committee. Alternatively,
  responses could
• be transmitted to the specific fax number
  indicated in the
• solicitation documents. Submission via e-mail
  is not
• acceptable.
• Only responses to RFQ could be sent directly to
  the UNMIS
• responsible Procurement Officer/Assistant at
  the contact
• address indicated in the solicitation
  documents.

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Responses to Solicitation (Contd)
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• All responses to RFQ, ITB and RFP must be signed
  and dated
• by the vendors authorized representative.
• Ensure to attach all relevant documents and
  fully comply
• with the instructions given in the
  solicitation. Incomplete
• information/documentation may invalid the
  relevant
• bid/proposal and disqualify for further
  consideration.
• Advise UNMIS in writing, with reason, in case of
  inability to
• participate when invited. This is to keep
  your status active
• for future invitations.

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Vendor Registration
UNITED NATIONS MISSION IN SUDAN (UNMIS)

UNMIS is still in the process of establishing
on-line vendor registration. Meanwhile, all
interested vendors are invited to address their
requests to unmis-procurement_at_un.org Also,
interested vendors are invited to visit the UN
Global marketplace (UNGM) at www.ungm.org and to
register, where the information is shared by the
UN Common System. Individual Vendor ID Number
will be assigned, following completion of
registration process. Keep UNMIS updated, in
case of any change in contact information, bank
details, or the goods/services previously
offered.
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Vendor Registration (Contd)
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• UNMIS requires copy of the following documents
• The Vendors Business Registration Certificate
• Formal disclosure of parent companies, if any
• Most recently audited financial report
• Listing of minimum three (3) referenced clients
  for services
• rendered by the vendor during the past 12
  months
• Recommendation/reference letters from the
  referenced clients
• Quality Assurance Certificates issued by
  international
• recognizable entities, if applicable
• Brochures/catalogues of the products and/or
  services offered.

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Business Opportunities
UNITED NATIONS MISSION IN SUDAN (UNMIS)

• For major requirements, UNMIS usually posts the
  Expression of Interest
• In local newspapers (Sudan)
• On the UN Procurement Divisions website
• www.un.org/depts/ptd/eoi.htm
• Interested vendors are encouraged to visit the
  above-mentioned website where other UN
  Peace-keeping Missions also post the Expression
  of Interest for their requirements and relevant
  contact addresses.

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UNAMID
UN AFRICAN UNION MISSION IN DARFUR

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QUESTIONS?
UNITED NATIONS MISSION IN SUDAN (UNMIS)