Crown Jewels or Freebies

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Crown Jewels or Freebies

• 100 years of collection of Federal government
  information resources
• At the University of Idaho Library 1907-2007
• Presented by Lily Wai
• Retired but still interested in govdoc affairs

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The Story of UIs Federal Regional Depository
Library, Past and Present, 1906-2007
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Do you recognize these documents?
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Where would you find such treasure but in the
Regional Government Documents collection?!
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A new centuryGovernment documents from 2000 and
beyond
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Are these government documents?
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Government information made available for
citizens of all ageshttp//bensguide.gpo.gov/

• Hello kids! Allow me to introduce myself. My name
  is Benjamin Franklin. I will be your guide
  throughout this site. You probably know me best
  as a Founding Father and from my "shocking" kite
  experiment.

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Electronic free access to timely government
information at your finger tips

• Former Vice President Gore and Chairman Gordon
  speak before hearing on March 21.Read more on the
  hearing with Vice President Gore
• Recall of Pet Foods Manufactured by Menu Foods,
  Inc., March 24, 2007
• FDA is conducting an investigation and working
  with Menu Foods, Inc. to ensure the effectiveness
  of the recall. Consumers with questions may
  contact the company at 1-866-895-2708. Consumers
  who wish to report adverse actions or other
  problems can go to http//www.fda.gov/opacom/backg
  rounders/complain.html to contact the FDA
  complaint coordinator in their state
  Idaho--[phone]

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Many maps can now be downloaded, with GIS
technology, analyzed on the Internet and created
for your own research project

• Detail from a CIA "photo map" of Iraq, showing
  real-color photo mosaic of the country's
  surface.Source Central Intelligence Agency

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INSIDE Idaho, the State digital geospatial data
clearinghouse established at the UI Library,
1999-presentwww.insideidaho.org
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The growth of the Regional Depository Library
Collection

• 2004-2006
• Visibility of government documents increased when
  400,000 Marcive retrospective records (1976-2000)
  were loaded into the OPAC and became easily
  accessible to the public. On January 6, 2006
  Suzanne Ebanues from GPO stated
• The University of Idaho was among the first
  group of regional libraries to participate in the
  OCLC holdings project. From Feb. 1, 2005, when
  the project began, to Jan. 6, 2006, the
  University of Idaho's holdings symbol has been
  added to 12,177 OCLC records produced by GPO.
• By 2005, University of Idaho collection consists
  of nearly 1 ½ million items of which 20,000 are
  non-tangible electronic documents.

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Historical poster revisited

• The words of House Speaker Nancy Pelosi 2007
• Copied from bluestaterisingde.blogspot.com
• World War II poster, published in 1941
• Published by
• United States Army, Recruiting Publicity Bureau

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Federal Depository Libraries existed over 100
years are your source for yesterday, today and
tomorrows government information

• "A popular government without popular
  information, or the means of acquiring it, is but
  a prologue to a farce or a tragedy or, perhaps
  both. Knowledge will forever govern ignorance
  and a people who mean to be their own governors,
  must arm themselves with the power which
  knowledge gives." James Madison, 1822
• "Our users cover a wide spectrum, local
  businessmen, university community, and interested
  citizens that often require current information
  on proposed regulations and legislation. The
  importance of timely information is crucial in a
  world of hourly change. GPO Access allows us to
  keep our patrons in the mainstream."
• Donna K. Smith, Reference DepartmentUniversi
  ty of Idaho, Moscow, ID, 2002
• Both quotes are taken from
• http//www.access.gpo.gov/su_docs/fdlp/council/lea
  flet.html

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University of Idaho Gymnasium, interior view,
shows track sports and library shelves circa
19071-54-6 Historical Photograph Collection,
University of Idaho Library, Moscow, Idaho
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Excerpt from 34 Stat.1014, 1907
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Mary Belle Sweet, University Librarian
1905-19483-416a Historical Photograph Collection

• Belle Sweet, the first professional librarian at
  the university, was able to solicit 7,000 U.S.
  Government Documents by June 1907

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The Library was moved from Morrill Hall to the
new Administration Building, 1909Main reading
room 1909-1957 (1-201-27 Historical Photograph
Collection)Shown also the Administration
Building fire in 1906, and the new Administration
Building
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How the GPO classification was started

• 1922
• A Classified List of United States Government
  Publications was developed. Each library
  received two copies of the periodic list,
  annotated one copy with selections, and returned
  it to GPO
• Sudoc GP 3.2C56

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Congressional Record

• 1934 Production records were made this year.
• GPO produced over 125.5 million copies of
  publications and used 36,000 tons of paper. This
  included the Congressional Record for June 16
  with 302 printed pages
• Sample page
• Congressional Record, June 16, 1934

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100 GPO Years, 1861-1961, a History of United
States Public Printing Washington, D.C., 1961

• In 100 GPO Years, 1861-1961, The Superintendent
  of Documents wrote I think that more and more
  people are reading more and more Government
  publications.More people are aware of what the
  Government is doing.

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The growth of FDLP collection in the early days

• 1936
• Money was received from a federal grant and
  the Board of Regents to build another wing onto
  the Administration Building. The entire wing,
  with the exception of the top floor was given to
  the library.
• 1945
• The list of depository libraries grew to 555
  libraries. GPO revised the mailing of materials
  so that instead of mailing each document
  separately, shipments of materials were
  consolidated into 1 package per day per library.

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Library 1957- under construction, circa 1957
1-122-67 Historical Photograph Collection

• 1926-1957
• UI President Upham requested 300,000 from the
  state legislature for a new library which was
  finally funded in 1955 for 1,333,000 and
  completed in 1957

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University of Idaho Library 1957-1-122-81
Historical Photograph Collection

• 1957
• The Library moved into
• the new building.
• Government documents collection was located on
  second floor of the Library with Social Sciences
  and Special Collections

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Library Dedication, Governor Smylie at lecturn,
November 5, 1957 1-122-71 Historical
Photograph Collection
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Library Documents area on second floor,
19571-122-48 Historical Photograph Collection
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Regional Depository Libraries designated

• 1962
• The Depository Act of 1962 doubled the number of
  depositories permitted per Congressional
  district, eliminated payment of postage by
  libraries, authorized regional libraries, and
  provided for the distribution of non-GPO
  publications
• Excerpt from 87 Stat.352, 1962

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Regional Depository Library officially desigated
at UI to serve the state of Idaho Federal
government information needs, 1963

• Copy of letter from Senator Frank Church,
• July 22, 1963 to GPOs Superintendent of
  Documents

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1973 Special Collections moved to the basement
of the Library and Government Documents expanded
into the space vacated on second floor

• Charles Webbert who also served as the Social
  Science Librarian, in the Special Collections
  area on second floor, 1962
• 1-122-65 Historical Photograph Collection

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The gang of Social Science Library and Government
Documents

• Dennis Baird, Barbara Jordan, Donna Smith, Gail
  Eckright (Back row)
• Lily Wai, and Winifred Dixson (Front row)
• All were members of the Social Science Library
  and Government Documents in the 1970s and 1980s,
  picture taken at Dean Ron Forces Retirement, 2006

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From paper format to electronic
mediumMicrofiche cabinets in Library basement,
2007

• 1977
• GPO was authorized to distribute microfiche to
  depository libraries. When microfiche first
  began to arrive, documents staff was told by the
  administration to bring some shoeboxes from home
  to store them in since the library probably
  wouldnt be getting very many. Our collection
  now contains 807,000 microfiche, which are stored
  in 34 cabinets

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The onslaught of CD-ROMs

• 1988The first CD-ROMs were distributed to
  depository libraries
• 1990s Hundreds of Bureau of Census data were
  distributed in CD-ROM format without appropriate
  software to read the data
• Student at Library circulation with 1990 Census
  TIGER CD-ROMs, 1999

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The first Documents Librarian, Lily Wai was
appointed. Lily served in this capacity until
her retirement in 2005

• Lily Wai at Social Science reference desk, 1980s
• Lily Wai was appointed officially as the first
  Documents Librarian at UI and her trip to
  Washington, D.C to attend the Federal Depository
  Library Council meeting in Spring 1985

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Idaho Depository Libraries, 1990s
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GPO Inspection tour, 1991Lily Wai accompanied
the GPO Inspector, Joseph Paskoski to selective
depository libraries in Idaho (a 3000- miles
trip)

• Idaho State Library, Boise
• Idaho Supreme Court, State Law Library, Boise

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Inspections in Boise area

• Boise State University Albertsons Library, GovDoc
  area
• Boise State University Albertsons Library map
  area

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Inspections in the Treasure Valley

• Boise Public Library
• Michie Crane, Documents Librarian
• and Joseph Paskoski, GPO Inspector
• Albertson College of Idaho, N.L. Terteling
  Library, Caldwell

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Inspection tour in Southeast Idaho

• Northwest Nazarene College, John E. Riley
  Library, Nampa
• College of Southern Idaho Library, Twin Falls.
• Joseph Paskoski, GPO Inspector
• Library Director, William Beale,
• Documents staff Sandra Wapinski

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Inspection in North Idaho

• Lewis-Clark State College Library, Lewiston, Paul
  Krause Library Director
• University of Idaho College of Law Library,
  Moscow. Joseph Paskoski, Ruth Funabiki, Jodi
  Haire

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University of Idaho Library Government Documents
Regional Depository became a separate department
with the move to first floor after the completion
of the renovation of the Library in 1993

• The entire regional depository collection was
  moved to the new addition of the basement level
  on compact shelves.
• Student Libby Spooner, from New Zealand, working
  by compact shelves in Library basement, 1999

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Map Collection was moved from the crowded
conditions in the Social Science Library to the
new addition with a separate map room on first
floor

• With the tremendous growth of the map collection,
  the weight of the maps and cases was beginning to
  stress the floor.
• Old map room, picture taken in 1982. (1-122-93
  Historical Photograph Collection)
• Student Libby Spooner working with the sheet maps
  in the New Map Room on the first floor of the
  Library

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Electronic access to government information
became a reality when GPO Access was launched in
1994http//www.gpoaccess.gov/
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The old gang and the new gang

• 1997, University of Idaho Library Documents
  Department staff consisted of one librarian, 3
  staff and 5 student workers. Pictured are Donna
  Smith, documents assistant Lily Wai, documents
  librarian Becca Mewaldt, student Barb Jordan,
  documents assistant Barbara Johnson, documents
  assistant Michael McReynolds, student and
  Summer Steele, student
• 2007, Christine Gray, Maria Jankowska, Joanna
  Huffaker, Kim Crimmins, and Barb Jordan

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INSIDE Idaho staffGail Eckwright,
AdministratorBruce Godfrey, GIS Specialist, with
his beloved newly upgraded INSIDE Idaho servers
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Theold doc reading room and now the Combined
Reading Room

• Combined Reading Room for Government Documents,
  International Jazz Collections, and Special
  Collections, February 2007
• Documents staff happily sitting around a newly
  purchased table in the Combined Reading Room,
  March 15, 2007

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Ruth Cochrane filled in as Interim Head of
Government Documents while Wai was on sabbatical
leaves in 1990s and 6 months sick leave in
2004/5Wai and Ruth Cochranes retirement in the
spring of 2005
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Lily Wai at retirement, April 27, 2005
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Karen Hertel, Head of Government Documents,
2005-2006
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Maria Jankowska, Head of Government Documents,
2006-Government Documents staff and students,
2007

• New faces, new breed, facing new challenges in
  the 21st century

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Acknowledgments

• This presentation was made possible by many hours
  of work by the following individuals and members
  of the Centennial Task Group Nancy Young, Jodi
  Haire, Christine Gray, Barbara Jordan, and Maria
  A. Jankowska.
• Special thanks go to
• Historical Photograph Collection from Special
  Collections and Archives Department
• Amy Thompson, designer of the UI Centennial
  poster
• Terry Gray, retired UI Staff
• Jean Crawford, Library Assistant, Access Services
• Barbara Jordan, Documents Assistant
• Christine Gray, Documents Assistant
• Maria A. Jankowska, Head of Gov Docs