20062007 Chief Judge Training

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2006-2007Chief Judge Training

• Rick Sharon, DTM
• District 25 Chief Judge 2006-2007

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Overview

• Qualifications
• Duties
• Advanced Preparation
• Appointing Judges

• Pre-contest Briefings
• Protests
• Disqualifications
• After the Contest
• Forms and Worksheets

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Chief Judges Qualifications

• Qualified Contest Judge
• Trained within last 3 years
• Trained as Chief Judge within last 2 years
• Not a contestant in a contest
• Not a member of the Club/Area/Division of the
  contest being judged

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Chief Judges Qualifications

• Member in good standing with Toastmasters
  International
• Have presented at least 6 speeches from the C/L
  program manual
• District Chief Judge will appoint Area, Division,
  and District Contest Chief Judges

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Chief Judges Duties

• Appoint contest judges prior to the contest
• Minimum of 5 judges at Area Levelplus one
  tie-break judge
• Minimum of 7 judges at Division District
  Levelsplus one tie-break judgeRefer to that
  seasons TI rule book for guidelines.Odd number
  of judges minimizes chance of ties.
• Provide a list of the selected judges to the
  Contest Chair
• Re-confirm all arrangements with Contest Chair
  prior to the contest

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Chief Judges Duties

• Provide pre-contest briefing for
• Judges - provide forms
• Ballot Counters provide forms
• Timers provide forms
• Contest Chair provides pre-contest briefing for
• Contestants
• Sgts At Arms

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Chief Judges Duties

• Prep Contest Chair to brief Contestants Sgt At
  Arms
• Provide pre-contest briefing script
• Provide contestant eligibility originality
  forms. Contestants fill out and return to Chief
  Judge
• Provide contestant bio forms. Contestants fill
  out and returns to Toastmaster
• Provide speaking order slips used to draw for
  speaking order

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Chief Judges Duties

• Act as the chief ballot counter and oversee
  ballot counting
• Ensure contest is fair for all participants
• Resolve all protests and disqualification issues
• Be aware of all that happens during the contest

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Chief Judges Duties

• Provide a list of winners, with contact info, to
  contest chair person at next level
• Provide a list of participating judges to the
  District Chief Judge
• Properly thank your judges with thank you
  note/card or certificate. Coordinate this with
  contest Chair they may do this for you.

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Chief Judges Duties

• Keep Contest Chair and Judges informed of any
  changes prior to the contest
• Ensure both pre-contest briefings include a
  summary of the rules and duties for the
  participants
• Ensure the contest is fair and objective
• Ensure the proper procedures are followed at all
  times

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Advanced Preparation

• Obtain contest information from the Contest Chair
• Area/Division/District Host
• Point of contact (home, work, Email)
• Date, time, location of contest including
  briefing time and contest time
• Costs, meals, etc.

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Advanced Preparation

• If contest charges admission, do judges pay?
  (usually not).
• Provide the Contest Chair your contact
  information
• Obtain contact info for
• Contest Toastmaster
• Target Speaker (Evaluation Contest only)They
  should not be from the same Area or Division as
  the contest

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Advanced Preparation

• For Table Topics Contests
• Provide 4-5 Table Topic questions to Contest
  Toastmaster
• Essay Questions
• Common knowledge that anyone can answer
• Can be tied to contest theme
• Not too serious or controversial, use good taste
• Contest Toastmaster selects one question
• Same question used for every contestant

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Advanced Preparation

• For Evaluation Contests
• Contest Chair or Chief Judge recruits Target
  Speaker
• Coordinate with Contest Chair who recruits?
• Some Area and Division Governors have reciprocal
  agreements Ill recruit yours if you recruit
  mine.
• Ensure Target Speaker is appropriate
• Has enough courage to do it
• Is inexperienced enough that evaluators can
  suggest improvementse.g. completed 2-4 Basic
  manual speeches
• From outside Area or Division
• Preferably someone evaluators havent seen speak

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Advanced Preparation

• Ensure Contest Chair provides
• 2 timers, 2 stopwatches, one set of timing
  lights, backup devices e.g. colored timing cards
• 3 ballot counters
• Proper number of Sgt at Arms for Facility
• Doors 1 (for policing doors)
• Additional as needed for Table Topics and
  Evaluation Contests to sequester contestants
• Proper facilities for contest
• Separate briefing rooms
• Sequester site for Topics and Evaluation
  contestants

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Forms

• Judge and Tiebreak Judge BallotsPre-cut bottom
  of the form for easy detach
• Time Record
• Ballot Counter Tally Sheet
• Speakers Certification of Eligibility and
  Originality
• Contestant Bio
• Notification of Contest Winner
• Draw for speaking order

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Pre-Contest Briefing

• Brief Judges
• Ensure all judges are present
• Pass out forms including one tie-breaker for each
  contest
• Cover Code of Ethics
• Cover Rules Criteria for Judging
• Verify Judges are not in same club as any
  contestant
• Cover protests and proper way to complete ballots

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Pre-Contest Briefing

• Brief Timers
• Ensure all timers are present
• Pass out forms
• Discuss timing rules for each contest
• Discuss minute of silence
• Demonstrate how to fill out forms
• Have timers demonstrate the operating of timing
  equipment and back-up equipment to speakers and
  Toastmaster

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Pre-Contest Briefing

• Brief Ballot Counters
• Ensure all Ballot Counters are present
• Pass out Counting Forms(or save them for the
  actual counting session)
• How to collect ballots
• How to perform ballot counting duties

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Pre-Contest Briefing

• Contest Chair briefs contestants
• Pass out contestant bio, contestants fill out and
  return to Contest Toastmaster
• Pass out contestant eligibility/originality
  forms, contestants complete return to Chief
  Judge
• Cover rules, time limits, originality
• Speaking area, sound system, props
• Location of lectern, timing equipment

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Pre-Contest Briefing

• Contest Chair briefs contestants
• Contestants draw for speaking order
• Toastmaster practices each Speakers name and
  speech title
• This is contestants one opportunity to correct
  pronunciation
• Provide speaking order to Chief Judge and Judges

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Pre-Contest Briefing

• Contest Chair briefs Sgts At Arms
• How to cover room access points
• Nobody enters or exits while contestant is
  performing
• How to handle lectern, speaker props, etc.
• How to assist speakers with sound equipment
• Ensure Timers demonstrate equipment to speakers

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Audience Briefing

• Contest Chair or Chief Judge briefs audience
• Contestants and helpers have been briefed
• Only judges and contestants can protest
• Nobody enters or exits room while contestant is
  performing
• Minute of silence after each contestant
• Silence all noisemakers(phones, pagers, alarms,
  etc.)
• No recording or photography allowed

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Protests

• May be lodged by Judges Contestants ONLY
• Must be lodged with Chief Judge or Contest Chair
• Only issues of originality and eligibility can be
  protested
• Protests not allowed after contest results are
  announced
• ALL decisions of the judges are final

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Disqualification

• Reasons
• Contestant absent at the beginning of the contest
• Result of a protest
• Failing to meet the time limits
• ALL decisions of the judges are final

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After the Contest

• Provide a list of winners to the Contest Chair at
  the next level
• Provide a list of participating judges to the
  District Chief Judge
• Properly thank judges with thank you card/note or
  certificate. Coordinate this with contest chair.

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Typical Problem Areas

• Breaking the minute of silence
• Contestant interviews
• Improper timing (see rule books for guidelines)
• Room access during contest
• Notes during evaluation contest
• Target Speaker during evaluation contest

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Typical Problem Areas

• Noise and other distractions
• Improperly completed paperwork
• Announcement of winnerse.g. done in wrong order

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Remember

• You are the Chief Judge.Do not hesitate to
  halt the contest if something is not going
  right.Fix it immediately!

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Summary

• Qualifications
• Duties
• Advanced Preparation
• Appointing Judges

• Pre-contest Briefings
• Protests
• Disqualifications
• After the Contest
• Forms and Worksheets

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If you put into Toastmasters,What you get out
of ToastmastersYou will NEVER get out of
Toastmasters!