SWF Census Workshop

1
SWF Census Workshop Fakenham High School 6th
November 2008
2
SWF Census Workshop PDC, Kings Lynn 10th
November 2008
3
SWF Census Workshop Long Stratton Leisure
Centre 11th November 2008
4
SWF Census Workshop George Hotel, Norwich 12th
November 2008
5

• Welcome (NP)
• Housekeeping (NP)
• Fire alarm, toilets and mobile phones
• Refreshments approximately 1100
• Introductions
• Main Agenda
• The schools perspective (NB)
• What data is needed? (KS/LH)
• What needs to be done now and next? (LH/KS)
• Questions Answers (NP/All)
• Where can I get help? (NP)
• Closing (NP)

6

• Schools represented - Fakenham - 6th November

• Blenheim Park Primary
• Brisley Primary
• Fakenham Infants
• Fakenham Junior
• Sculthorpe Primary

• West Raynham Primary
• Sheringham Woodfields
• Fakenham High
• Sheringham High

7

• Schools represented - Kings Lynn - 10th November

• Greyfriars Primary
• Howard Junior
• Litcham Primary
• South Wootton First
• South Wootton Junior
• St. Germans Primary

• St. Michaels Primary
• Ten Mile Bank Primary
• Terrington St. Clements Primary
• West Lynn Primary
• Litcham High
• Wayland High

8

• School represented - Long Stratton - 11th November

• Bressingham Primary
• Burston Primary
• Forncett Primary
• Lingwood Junior
• Manor Field Infants

• Queens Hill Primary
• St. Andrews Primary
• St. Marys Junior
• Tivetshall Primary

9

• Schools represented - Norwich - 12th November

• Arden Grove Infants
• Hockering Primary
• Cringleford Primary
• Ellingham Primary
• Erpingham Primary
• Kinsale infants
• Lingwood First
• Little Melton Primary

• Mulbarton Infants
• Mulbarton Junior
• Woodton Primary
• Harford Manor School
• Parkside School
• Sprowston High
• The Hewett School
• Thorpe St Andrews High

10

• The schools perspective . . . . .
• Neil Beacock who am I and why me?
• Where do current data collections take place?
• Who are the subjects of this census?
• Why do we have to undertake it?
• Why do a pilot?
• What is the DCSF committed to?
• What is the DCSFs intention?
• What are the expected benefits for schools?
• Thoughts
• The main messages are

11

• Where do current data collections take place?
• School level
• LA Level
• National Level

12

• Who are the subjects of this census?
• School based staff in
• Maintained Nursery Schools
• Maintained Primary Schools
• Maintained High Schools
• Maintained Special Schools
• C.T.C.s
• Academies
• LA centrally employed staff who support schools

13

• Why do we have to undertake it?
• A Statutory requirement!

Provision of information to authorities by
schools maintained by them 5. On receiving a
request from the authority by which a school is
maintained, the proprietor of that school must
provide to that authority such information
referred to in Schedule 1 to these Regulations as
is so requested concerning each qualifying worker
or qualifying trainee employed at or otherwise
engaged to work at that school.
STATUTORY INSTRUMENTS - 2007 No. 2260 EDUCATION,
ENGLAND The Education (Supply of Information
about the School Workforce) (No.2) (England)
Regulations 2007
14

• Why do a pilot?
• DCSF say we must do it!
• All LAs must take part
• A minimum of 10 of all schools
• Local differences local problems - local
  solutions
• Ensure first live collection is fit for purpose

15

• What is the DCSF committed to?
• Better data collection methods
• Better and greater use of data that is collected

16

• What is the DCSFs intention?
• The DCSFs intention is to have the ability to
  provide data back to schools and the LA to enable
  them to support and develop
• Staff recruitment and retention strategies
• Equal opportunities monitoring
• Sickness absence monitoring
• Salary structures
• Evidence bases for existing and new policies

17

• What are the expected benefits to schools?
• A lessened bureaucracy by
• Reducing the burden to provide data
• Avoiding the duplication of data requests
• Reducing the need for paper based forms and
  returns
• Better quality data on the current school
  workforce
• Ensuring compliance with the Data Protection
  Legislation
• The ability to benchmark workforce
  characteristics
• Improved planning of staffing resources

18
Thoughts . . . None of this is new collection
of data on the workforce already happens. Only
one new data item disability SWF Census
assumes data is up to date
19

• The main messages are
• Dont get stressed, dont panic
• The LA and schools are all in this together
• If there are problems lets make them in the
  pilot and correct them before the live collection
• As pilot schools, help is readily available you
  just have to ask
• We will all become experts by 2010!

20
And a last thought . . . . . . . .
Following a recent School Workforce Census, Leif
Ingersen, a Norwegian born teacher currently
working in a Kings Lynn school, found his name
missing from the return. He complained to the
IRCs Nigel Peacock who apologized profusely
about the omission saying he must have taken Leif
off his census.
21

• What data is needed?
• Data items to be Collected Nothing new
• Phase of School Type of Staff
• Staff Included
• The 5 modules
• The 3 Termly collections
• Absence data
• Snapshot Data Teaching Vacancies

22

• What data is needed the 5 modules

23

• What data is needed the 3 collections

24

• What to do Now?
• Download and check Basic Data
• Check Your MIS Staff records (NI Numbers)
• Identify and correct Discrepancies
• Recent Changes

25

• What Happens Next?
• Mid November Software Upgraded
• End November Import HR data
• Data Collection Form Check and collect missing
  data
• Before end of Term enter remaining data
• Before end of Term Carry out Dry Runs

26

• What Happens Next?
• Beginning of Spring Term Identify any data and
  procedural issues.
• Census Day Enter in Teacher Vacancy Data ,
  complete return and forward via S2S to IRC at
  County Hall (Pilot schools only)
• May 2009 Summer Term SWF Census (Pilot Schools
  only)
• October 2009 Autumn SWF Census (Pilot for ALL
  Schools)
• January 2010 Spring Term Census (Live data
  collection)

27

• Questions and Answers
• The questions ..
• FAQs published on the Norfolk Schools website
• Look then ask .

28

• Where can I get help?
• Telephone, Email FAX
• Nigel Peacock 01603-223913 nigel.peacock_at_norfolk
  .gov.uk
• Louise Hodgson 01603-222352 louise.hodgson_at_norfo
  lk.gov.uk
• Keith Sowter 01603-228828 keith.sowter_at_norfolk.g
  ov.uk
• IRC Fax [phone]
• The HR contact for your school
• ICT Solutions helpdesk 0845 303 3003
• MIS helpdesks

29

• Where can I get help?
• Websites
• Norfolk Schools
• ICT Solutions
• Teachernet
• Department for Children, Schools and Families
• DCSF Guidance Notes

30

• Norfolk Schools Website

31

• Where can I get help?
• Further workshops discussion
• Support visits to schools?

32

• And finally . . . . . . .
• Quote If there are problems lets make them in
  the pilot and correct them before the live
  collection
• Thank you for your attendance
• And well win!