Archdiocese of Baltimore

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Archdiocese of Baltimore Pre-Test Workshop
Spring 2009
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Agenda

• Test Calendar
• Stanford 10 and OLSAT8 Administration
• Returning Materials for Scoring
• Test Giving Tips

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Spring 2009 Testing Calendar

• January 30 Ordering Information from
  Pearson
• February 11 Pre-Test Meeting
• February 20 Orders due to Pearson
• March 9 Deliver Test Materials
  to Schools
• March 23-April 1 Test Administration Window
• April 1 Ship Answer Documents
  to Pearson
• May 8 Receive Score Reports

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Test Levels

• Grade Stanford OLSAT
• Grade 3 Primary 3 Level D
• Grade 3 OLSAT must be tested in the OLSAT Test
  Booklet
• Grade 4 Intermediate 1 Level E
• Grade 5 Intermediate 2 Level E
• Grade 6 Intermediate 3 Level F
• Grade 7 Advanced 1 Level F
• Grade 8 Advanced 2 Level F

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Test Scheduling
Note Stanford 10 allows flexible testing times.
The testing times indicated above are guidelines
to help administrators and teachers plan.
K No. of Items T Time in Minutes
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Grade 3 Testing

• Grade Requires Special Attention
• Test Administration
• Students must record responses to SAT10 on
  Primary Answer Sheet
• Students must record responses to the OLSAT 8 in
  the
• OLSAT 8 Level D Test Booklet
• Be sure that you have ordered sufficient OLSAT8
  Test Booklets for Testing

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Grade 3 Testing

• Grade Requires Special
  Attention
• Pre-ID Labels
• You will receive two (2) Pre-ID labels for Grade
  3 students
• Place one label on the SAT10 Primary 3 Answer
  Sheet
• Place one label on the OLSAT Level D Test Booklet
• If you do not receive labels for a student, you
  must hand bubble student demographic information
  on both documents

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Grade 3 Testing

• Grade Requires Special Attention
• Packaging
• OLSAT8 test booklets must be placed on top of the
  SAT10 answer documents and bundled as one group
  with one (1) completed SSID sheet for each class
• Record the total document count (answer sheets
  test booklets) on the SSID Sheet and the SPOSS
  Form
• Example If you administer both tests to 20
  students, you should record 40 total documents on
  the SSID sheet and the SPOSS Form

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Untimed Testing Guidelines

• Guidelines for Untimed Testing
• All students may be given additional time to
  complete the Stanford 10 beyond the recommended
  administration time set forth in the Directions
• Additional time is considered 5 -10 minutes
• Students should meaningfully interact with the
  test during the additional time period
• Have work/activity for students who finish early

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Untimed Testing Guidelines

• Guidelines for Untimed Testing
• Students with IEPs that require additional time
  should be tested separately - (teacher judgment)
• These students may require and should be given
  additional time above and beyond 5-10 minutes
  (teacher judgment)
• The test session may be continued as long as the
  student meaningfully interacts with the
  assessment

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Untimed Testing Guidelines

• Guidelines for Untimed Testing The Archdiocese
  of Baltimore
• Additional time may not be given on the OLSAT8
  unless it is part of the students IEP
• Students provided additional time on the OLSAT8
  require special coding and packaging

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Specific Directions for Administering

• Physical Conditions in Testing Room
• Maintain a natural classroom atmosphere
• Provide adequate lighting
• Arrange seating in order to prevent cheating
• Post a Testing DO NOT Disturb Sign on the door
• Remove material from classroom that may clue
  students to test answers

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Specific Directions for Administering

• Reading Test Directions
• Read directions as printed in booklet
• Administer Language Form A - SAT10
• Page references for form D should be ignored
  (Science, Social Science, Listening) SAT10
• Read directions for Combination Answer folder
• Remember grade three students must record OLSAT
  responses in the OLSAT test booklet
• Do not give help on specific test questions
• Reread direction if a mistake is made while
  reading the direction
• Pause approximately 10 seconds between questions

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Accommodations

• Accommodations
• Changes in standardized assessment conditions to
  level the playing field for students by
  eliminating the construct created by their
  disability (Tindal Fuchs, 1999)
• Nonstandard Administration
• Reading Aloud to the student (Reading, Language,
  and Spelling)
• Calculator in Math Procedures
• Braille - Student with Disabilities
• Oral Response in Native Language English
  Language Learners
• Additional time OLSAT Only
• Nonstandard Test Administration Requires Special
  Coding/Packaging
• Bubble 20, Special Conditions on Student
  Answer Sheet
• Package as a separate Group

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Activities Prior to Testing

• Inventory Test Materials against Packing Slip
• Ensure boxes belong to your building
• Count the number of boxes in your shipment
• Retain Boxes for returning documents for scoring
• Contact Debbie Ramirez _at_ 1-800-228-0752 ext 5737
  for additional materials or questions regarding
  your order
• Ancillary Materials (distributed during meeting)
• Packing Instructions
• Special Program Order for Scoring Services
  (SPOSS) Form
• SSID Sheets
• Paperbands
• Address Labels (white)

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Activities Prior to Testing

• Test Materials (delivered to your school)
• Test Booklets / Practice tests bundled in 10s
• Test Directions/ Practice Test Directions single
  copy
• Answer Documents packages of 30
• Practice Test Directions single copy
• Rulers 40 Math Reference Sheets
• Pre-ID Labels (Delivered in separate shipment)
• Meet with Test Administrators
• Set Testing Schedule
• Allow teachers to preview test directions
• Train teachers for test administration

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Activities Before Testing
Materials Required for Testing

• Test Examiner
• Directions for Administering SAT10
• Directions for Administering OLSAT8
• Grade 3 students write in the test booklet
• Test Booklets (one per student) SAT10 OLSAT8
• Combination Answer Sheets
• No. 2 pencils with Erasers
• Clock
• Scratch Paper
• Paper Rulers
• Pre-Identification Labels
• Grade 3 receives two (2) labels per student
• Math Reference Sheets grade 8 only
• Calculators (grades 4-8 school choice)

• Student
• Test Booklet SAT 10
• Test Booklet OLSAT 8
• Grade 3 students write in the test booklet
• Answer Sheet Combination
• Pre-Identification Labels
• Grade 3 receives two (2) labels per student
• No. 2 pencil with eraser
• Scratch Paper
• Paper Ruler
• Math Reference Sheet grade 8 only
• Calculator (grades 4-8 school choice)

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Before Testing Preparing Student Documents

• Pre-Identification Labels
• Use of Pre-ID Labels is Required
• Eliminate most coding on answer documents
• Exception Non Standard Administration In
  section 10, Bubble 20
• Exception - Transfer Student In section 8
  Other Information Bubble 0 under Column A
• You will receive two (2) labels for grade 3
  students (Answer Sheet OLSAT Test Booklet)
• Must be placed properly on answer sheets
• Students without Labels- bubble the following
  information
• Print Student Information
• 2. Last Name, First Name MI
• Date of Birth
• Gender
• Race/Ethnicity
• Grade
• Student Number-five digits left justify
• 8-12 Leave Blank
• Exception Non Standard Administrations In
  section 10, Bubble 20
• Exception - Transfer Student - In section 8
  Other Information Bubble 0 under Column A

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Code 0 in column A for Transfer Students
Code 20 for Non-Standard Administrations only!
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Code 0 in column A for Transfer Students
Code 20 for Non-Standard Administrations only!
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Activities After Testing

• Organizing Scorable Test Materials
• Scorable test material
• Used Answer Documents
• Used Test Booklets Grade 3 OLSAT8 Level D
• Separate Documents by grade, by class
• Grade 3 Place the groups OLSAT8 test booklets
  on top of the SAT10 answer sheets in one bundle
  by grade, by class
• Stack documents
• Name grid facing up
• Margin with black horizontal bars on the left
• Separate documents for students that received a
  Non-Standard Test Administration
• Complete a Scoring Service Identification Sheet
  for each group of documents
• Use a 2 pencil to complete the form
• Do not mix grades within a group
• Do not send photocopies of the SSID Sheet
• Place the completed SSID sheet on top of each
  class/group of documents

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Scoring Service
Identification Sheet
A

• Side 1 Directions
• A. Print School Information
• B. Grid School Name
• C. Grid Grade Level
• Grid No Except for Grade 3 Grid Yes
• Grid Number of
  
  
  Documents -0032 Right Justify
• Remember for grade three count each document
• Grid School Code
• G. Non-standard Test Administrations only
• Grid zero in column 1
• H. Leave Blank

C
B
D
G
F
E
H
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I
Scoring ServiceIdentification Sheet Side 2
Directions I. Grid the Circle J. Leave
Blank K. Print Grid Teacher Name L. Print
Grid Teacher ID
J
K
L
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After Testing
SPOSS
Accommodated Group
Third Teacher Group
Second Teacher Group
First Teacher Group
Box 1 of 2
Packaging Schematic
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After Testing Completing the SPOSS
Special Program Order for Scoring Service

• Print School Name
• Record the number of groups and total number of
  documents returned for scoring
• Excluded Groups Permitted (Non Standard Test
  Administration)
• Select Report Package
• Record the number of boxes in your shipment
• Print Ship To/Bill To Address
• Administrators Signature or Purchase Order
  Number
• PLACE AT THE TOP OF BOX 1 OF YOUR SHIPMENT

A
D
C
B
E
F
G
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After Testing

• Shipping Scorable Material
• Use Original Cartons
• Fill Boxes with crumpled paper. Seal with tape
• Affix the Pearson Address Label to each box
• Complete the school name and address information
• Sequentially number boxes on address label
• FEDEX will bring labels for your boxes
• If ready prior to April 1st, contact Debbie!!
• If you have questions, contact
• Debbie Ramirez 1-800-228-0752 extension 5737
• Debbie.Ramirez_at_pearson.com

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After Testing

• Alerts regarding your order that delay the
  scoring process
• Grade 3 SAT 10 and OLSAT8 Testing Completed on
  Answer Document instead of the consumable Test
  Booklet
• Missing/Incomplete SPOSS
• Required to inventory your order
• Score Report Selection
• Incomplete Student Demographic Information
• Date of Birth Required to Process the OLSAT8
• Test Booklets not returned as scheduled to
  Pearson for Scoring
• Partial shipments of test booklets returned for
  scoring
• Shipment not ready when carrier arrives

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Test Giving Tips

• Attitude and anxiety
• Correct bubbling of answer documents
• Following directions oral and written
• Educated choice selection

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Test Giving Tips

• Time management pacing (OLSAT only)
• Format and strategies
• Skimming
• Activate background knowledge
• Read Title
• Look at picture/graphics
• Read questions first, then passage
• Read ALL distractors

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Test Performance

• Celebrate what students know!

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• Stanford and Otis Lennon materials will be
  delivered to schools on March 13.
• Students can be tested during the weeks of March
  23 and April 1.
• 3. Testing Administration times are listed in
  the Student Test Booklets.
• 4. 3rd Grader require special attention, they
  take the SAT10 and OLSAT in large print.
• If I am short on test materials, I should take
  one set to Staples and have them make enough
  copies, and a few extras, just in case.
• Randomly distribute test materials to Teachers 10
  minutes before the test begins.
• The Test Coordinators Kits include Tylenol,
  rubberbands, paper Clips, bottled water, and an
  energy bar.
• Place Pre-ID Labels on the front of the student
  Booklet so the child can see his name.
• When packing the materials for return, pack
  efficiently, order doesnt matter!
• 10. When in doubt, call Debbie Ramirez at
  1-888-HELP!