FAA Project - Bidding Phase FAA Recommends..

1
FAA Project - Bidding Phase FAA Recommends..

• Consider how you would like to bid the project
  early on in the design.
• Due to possible budget constraints identify some
  components as separate bid items.
• If AIP funds are not sufficient to cover the
  entire project, a bid item could be deleted.

2
FAA also recommends...

• A pre-bid meeting, if the complexity of the
  project warrants it.
• FAA and NDA will let you know if they feel a
  pre-bid meeting is required.

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• FAA recommends
• For larger projects 2 - 4 weeks
• usually 3 weeks
• For smaller projects 1 - 2 weeks
• Just to be safe, we recommend at least 3 weeks.
  Comply with any local requirements as well.

4
Your project is ready to bid when...

• FAA Civil Rights has approved the DBE Program and
  goal.
• FAA Engineering Section has approved the plans
  and specifications. This approval usually takes 3
  submittals.

5
What you and your Consultant need to check at
bid opening

• Check the bids for reasonableness of cost
• Check the bid for improprieties and unbalanced
  bid items
• Verify the status of the bidders DBE contractors

6
What you and your consultant need to submit to
FAA/NDA

• Bid tabulations corrected for any discrepancies
• Contractors DBE participation forms
• A tentative award of contract letter, (contingent
  on FAA approval).

7
Just so you know, if only one bid is received...

• FAA must notify the office of the Inspector
  General.
• This could slow the project down
• or
• The bid could be thrown out
• It is not likely that a bid will be thrown out

8
Once FAA approves the bids, and the DBE..

• The Consultant prepares the contract documents.
• He/she sends the contracts to the contractor for
  his/her signature.
• Then the sponsor signs the contracts and a
  Sponsor Certification, NDA will provide the
  Sponsor Certification form.

9
Then everyone gets a copy!

• FAA, NDA, the Sponsor, the Consultant and
  Contractor all get one copy of..,
• The signed contract documents which include
  contractors proposal, bonds, insurance and
  project specifications (all bound into a booklet
  by the consultant)
• FAA, NDA and the Sponsor get a copy of the
  Sponsor Certification.