Chapter Twenty-Two

1
Chapter Twenty-Two
Using Presentation Software
2
Chapter Twenty-Two

• Table of Contents
• Maintaining the Proper Focus Its a Speech, Not
  a Slide Show
• Using Microsoft PowerPoint A Brief Guide

3
Using Presentation Software

• Many presentation software packages can provide
  effective visual aids.
• Speakers who rely on electronic presentations run
  the risk of snafus because of technical errors.

4
Maintaining the Proper Focus Its a Speech, Not
a Slide Show

• Although electronic aids can ease your anxiety,
  your primary goal is to communicate with the
  spoken word, and through your physical being.

5
Using Microsoft PowerPointA Brief Guide

• PowerPoint will allow to you to create slides
  with text, artwork, photos, charts, tables,
  graphs, video, and sound.
• This very slide show was created using Microsoft
  PowerPoint, and it was very easy!

6
Using Microsoft PowerPointA Brief Guide

• Toolbars
• Presentation Options
• Views and Masters
• Text Transition and Animation Effects
• Entering and Editing Text
• Inserting Objects into Slides
• Running the Presentation

7
Using Microsoft PowerPoint A Brief
GuideBecoming Familiar with the Toolbars

• The toolbar allows quick access to the programs
  most frequently used functions.

8
Using Microsoft PowerPoint A Brief
GuideBecoming Familiar with PowerPoints
Presentation Options

• The dialog box asks you how you will create a new
  presentation or revise an existing one.

9
Using Microsoft PowerPoint A Brief
GuideBecoming Familiar with PowerPoints
Presentation Options

• The AutoContent Wizard is best for those who
  arent familiar with PowerPoint.
• The Wizard sets up an index of slides with
  preloaded titles, points, and designs.

10
Using Microsoft PowerPoint A Brief
GuideBecoming Familiar with PowerPoints
Presentation Options

• Template Options provide a medium amount of
  flexibility in designing graphics.
• Choose from 48 templates to organize your own
  points, subpoints, and design.

11
Using Microsoft PowerPoint A Brief
GuideBecoming Familiar with PowerPoints
Presentation Options

• The Blank Presentation option offers the most
  flexibility.
• Users customize every aspect of the design.

12
Using Microsoft PowerPoint A Brief
GuideBecoming Familiar with PowerPoint Views

• PowerPoint 2000 provides three ways to view your
  aids
• Normal view
• Slide sorter view
• Slide show view

13
Using Microsoft PowerPoint A Brief
GuideBecoming Familiar with PowerPoint Masters

• PowerPoint creates a set of master slides for
  each slide you create, consisting of a
• Slide Master
• Title Master
• Notes Master
• Handout Master

14
Using Microsoft PowerPoint A Brief
GuideBecoming Familiar with PowerPoints Text
Transition Animation

• Transition effects add motion and sound as you
  move from one slide to another.
• Animation effects allow you to decide how to
  reveal slides during presentation.

15
Using Microsoft PowerPoint A Brief
GuideEntering and Editing Text

• Other than with a blank layout, when you choose a
  slide layout you replace the sample text in a
  placeholder with your own text.

16
Using Microsoft PowerPoint A Brief Guide
Inserting Objects in Slides

• PowerPoint allows you to create or import
  pictures into your slides
• Clip art
• Charts
• Tables and worksheets

17
Using Microsoft PowerPoint A Brief
GuideRunning the Presentation

• You can run an onscreen show by following these
  steps
• Open presentation
• Choose View
• Choose View Slide Show or Slide Show
• Choose All in dialog box
• Choose Manual Advance or Slide Timings
• Choose Show