Digital Archive Update How were doing What were doing

1
Digital Archive UpdateHow were doingWhat were
doing

• Graeme Hairsine
• Archival Systems Support Manager

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Im going to talk about

• the Digital Archive services provided by PROV
  (briefly)
• milestones from the first year of operation
• the international profile of the Archive
• our Transfers process review
• training courses current and planned
• compliance activities

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Digital Archive services-recap

• New or improved PROV services introduced by the
  Digital Archive
• Online transfer of permanent digital records
• Safe and secure storage for permanent digital
  records
• Quick and easy online retrieval of records
• Improved records ordering process
• Bulk ordering facilities
• A single point of access to entire PROV
  collection
• Better searching capabilities

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Milestones in the first year

• We have transferred both Digital and Digitised
  Series into permanent storage in the Digital
  Archive
• Digital Born Digital records such as emails,
  Word documents
• Digital copies of physical records are said to be
  Digitised
• Weve transferred over 50,000 VEOs
• which is only a small fraction of the storage we
  have available
• Notable Series are
• Ned Kelly Historical Collection (VPRS 4966)
• 1956 Melbourne Olympics (VPRS
• Public Transport Collection (VPRS 12800)
• Over 55,000 records ordered through our new web
  interface

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Our international profile 1

• Visits from many archives
• Japan
• South Africa
• Taiwan
• Kings College London
• NARA Maryland
• Korea (South)
• SA, QLD, NSW
• Presentations at various conferences (and here!)
• Involvement in Australasian and International
  Standards work
• ADRI, ISO

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Our international profile 2

• PROV is becoming more than a local (VIC) service
  provider
• you can access records from the Digital Archive
  via a web browser anywhere in the world
• the service is 24-hour, every day of the year
• our focus is still primarily Victoria thats
  what our Act says

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Reviewing the Transfer process

• Why have we done this?
• External consultant - expertise
• Aiming to align our physical and digital
  transfers ? one holistic Transfer process
• Will result in new processes, procedures,
  training for PROV and for Agencies

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Related training

• What we currently deliver
• New courses
• Online learning initiative
• What would you like?

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Compliance

• Getting it right up-front
• VERS compliance built-in to products
• Assisting Agencies with compliance
• consultancy services
• training
• Creation of a compliance team at PROV

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Last but never least

• Browse the Digital Archive for yourselves at
• www.access.prov.vic.gov.au