Managing Information Across Partners MIAP and the Learner Registration Service LRS

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Managing Information Across Partners (MIAP) and
the Learner Registration Service (LRS)
Part 2 of 2

• Andy Osborne LogicaCMG MIAP Solution Architect
• Gerard Hassett DCSF Data Services Group

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So why is the ULN required?
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Target Governance and Communication
ILR
QCF
NPD
Minerva
MIAP
RAB
RAB
Cross Programme Coordination
Channel Communications
QCA
LSC
DCSF
Wales
School MIS
WBL MIS
FE MIS
Awarding Bodies
N Ireland
Scotland
School
WBL
FE
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Operational Service Overview
Learner
Learning Provider
Awarding Body
National Agency
Approved 3rd Party
Security Perimeter
Customer System
Systems Interface
Register of Learning Providers (UKPRN)
Register of Learners (ULN)
Hosted Catalogue of Qualifications (?UQN?)
Security Perimeter
Candidate Bins for Later Phases
DCSF NPD
LSC ILR
Awarding Body Data
QCA/NAA (MINERVA)
HESA
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Current Services
Release 1b Integrating MIAP Registration into
College enrolment (End October)
Current Services UKRLP and ULN test and trials
2007
2008
Release 1a Enabling Learner Registration and
Query Trials (3rd September)
Release 2 Giving Learners access to their Learner
Records (Start March)
Future New data sources, Users and queries

• UKRLP
• Learning Provider Registration Service, online
  and via API
• Online Learning Provider search capability
• ULN Test and Trials
• 9 different projects involving a variety of
  stakeholder
• Evaluating issues around registration and use of
  ULN
• Plan is to transition them into Release 1a
  Learner Registration Service

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Release 1a
Release 1b Integrating MIAP Registration into
College enrolment (End October)
UKRLP Registration and lookup of learning
providers (current service)
2007
2008
Release 1a Enabling Learner Registration and
Query Trials (3rd September)
Release 2 Giving Learners access to their Learner
Records (Start March)
Future New data sources, Users and queries

• Learner Registration Service
• Preloaded with test and trials learners
• Via MIAP portal, supported by help desk
• Individual Registration functions (find,
  register, update)
• Batch registration - .csv or .xml file, with
  output file and exception handling
• 2.2M learners from NPD to be loaded in December
  2007, and then on a termly basis
• Learner Record Trials
• Aims and qualification will be loaded from NPD
  and ILR to create initial Learner Record for
  evaluation
• In Acceptance currently, due to go into live
  service on September 3rd 2007

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Learner Registration Service Learner
Information Required

• Mandatory
• Family Name
• Given Name
• Gender
• Date of Birth
• Postcode (for matching, can use a dummy postcode
  in the event of refusal)
• Verification type used to verify learners
  identity
• Learner Record Sharing Flag Defaulted to Yes,
  but learner can opt-out
• Recommended
• School at age 16 (useful for matching against NPD
  registered learners)
• Email Address (so learner can take advantage of
  learner user account in Release 2)
• Other Optional
• Title
• Middle Name (non e-GIF compliant under review
  in CDD)
• Family Name at 16
• Preferred Name

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MIAP Fair Processing Notice

• Information Commissioner Office Meeting on 15
  June 2007
• ICO are "comfortable" with the approach MIAP is
  proposing, which is
• the creation of the ULN is mandatory and that a
  learner cannot opt-out of having a ULN
• a learner can opt-out of sharing their
  participation and achievement data
• communicating the above through a tiered set of
  Fair Processing Notices (FPNs)
• the learner would have direct access to
  information held about them which they would be
  able to challenge, if appropriate
• The actions resulting from the meeting were as
  follows
• The ability for a learner to access directly data
  held about them and share it with others eg other
  providers, careers advisers, employers to enable
  more personalised services.
• The ability for a learner to challenge data
  provides protection for the learner
• FPN - removing the word "consent" and instead
  make reference to "opting out of data sharing"
• FPN - provide details of the consequences of
  opting-out of sharing participation and
  achievement in the FPN text, so that an
  individual can make a more informed choice

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Release 1b
Release 1b Integrating MIAP Registration into
College enrolment (End October)
UKRLP Registration and lookup of learning
providers (current service)
2007
2008
Release 1a Enabling Learner Registration and
Query Trials (3rd September)
Release 2 Giving Learners access to their Learner
Records (Start March)
Future New data sources, Users and queries

• Release 1b
• Programmatically Integrated Learner Registration
  Service
• APIs for individual registration functions (Find,
  Register, Update) to support processing of
  registration within context of application and/or
  enrolment
• Batch registration to support post
  application/enrolment
• SDKs to support implementation, including example
  code and guidance for both java and .NET
• Requirements have been agreed with LSC and
  stakeholders, including MIS vendors in FE/WBL
  sectors, and are currently being implemented
• Due to be exposed into operational service at end
  of October 2007

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Release 2
Release 1b Integrating MIAP Registration into
College enrolment (End October)
UKRLP Registration and lookup of learning
providers (current service)
2007
2008
Release 1a Enabling Learner Registration and
Query Trials (3rd September)
Release 2 Giving Learners access to their Learner
Records (Start March)
Future New data sources, Users and queries

• Learner Portal Functionality
• View Learner Record and send to third party
• Modify consent
• Challenge data
• Learner Helpdesk
• Provided by UFI Learn Direct
• Covers same functions as portal and portal user
  administration
• Learner Registration Service
• Prior Qualifications from NPD available,
  potentially to support qualifications on entry

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Future Releases
Release 1b Integrating MIAP Registration into
College enrolment (End October)
UKRLP Registration and lookup of learning
providers (current service)
2007
2008
Release 1a Enabling Learner Registration and
Query Trials (3rd September)
Release 2 Giving Learners access to their Learner
Records (Start March)
Future New data sources, Users and queries

• Lots of opportunities
• New data sources
• Minerva, QCF
• Direct feeds from awarding bodies
• Higher Education
• More users, new uses, 4 countries to increase
  benefits
• Advances in UKRLP to recognise centres,
  consortia
• Use of portal and API infrastructure to support
  other programme requirements

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Adoption Path in FE/WBL
Mandatory in ILR likely point it will be
mandatory.
Open Adoption Anyone can start using.
Early Adoption Working the LRS into this academic
year for September
2007
2008
QCF Second Tranche of QCF Pilots Diploma Pilots
begin
Advice Adoption Advice Made Available
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How can schools get ULNs?
4 Register Learners using SIF (Future)
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Requirements on MIS Vendors

• To support Schools entering pupils for Diplomas
  in 08-09, suppliers will need to
• make space in their systems for the ULN field by
  May 2008
• develop a system for populating their systems
  with the ULN by October 2008 at the latest using
  any, or a combination of the 3 methods MIAP
  Portal, MIAP APIs, or Key to Success/CTF
• The MIAP Portal option will be available from the
  beginning of September 2007
• The MIAP API option will be available from the
  end of October 2007
• The Key To Success / CTF option will be available
  from October 2008
• Suppliers at the very minimum will ensure they
  can populate the ULN into their systems using Key
  to Success/CTF by October 2008
• In a few exceptional cases ULNs required for
  learners taking diplomas will not be available
  via the Key to Success/CTF. Suppliers may need
  to make the ULN an editable field, in order to
  accommodate workarounds. The position on this
  will be clarified over the next month and further
  guidance provided at the September Schools MIS
  Forum
• In the longer term, schools will want to access
  ULNs (e.g. to understand how their pupils
  progress to support third party to third party
  data sharing eg with Connexions or awarding
  bodies) To reduce burden, schools would be best
  served by programmatic interfaces from their MIS,
  via the MIAP APIs, or possibly even via SIF when
  that becomes available
• This September, at the 2 day School MIS Forum,
  more detail regarding these requirements will be
  provided

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Questions?
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Contacts

• QCF Alan.Saunders_at_qca.org.uk
• Minerva and the diploma diploma_at_qca.org.uk
• MIAP www.miap.gov.uk