Piney Woods Regional Advisory Council TSA G

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Piney WoodsRegional Advisory Council TSA G

• Hospital Preparedness Program (HPP)
• Committee Chair Dr. William Moore
• Program Manager Loretta Kuhn
• ETMC Pavilion, Tyler, Texas
• August 28, 2008

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Hospital Preparedness Program OASPR FY 09 Funds

• ACTIVITIES
• Document use of redundant communications during
  exercise
• Test 2-way communication systems monthly with
  Tier 2 partners
• Document time tested in hours
• List at least 2 Tier-2 partners who participated
• Assist in planning alternative care sites

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Hospital Preparedness Program OASPR FY 09 Funds

• ACTIVITIES cont
• NIMS incorporation of concepts and principles
• 60 minutes to report HAvBed numbers.
• Ensure priority restoration of services.
• Proof of essential services designation from
  phone cell providers.
• Written plans to address medical evacuation
• Written Mass Fatality Plans

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Hospital Preparedness Program OASPR FY 09 Funds

• EXERCISES
• 60 days in advance provide Advanced
  Notification to conduct local drills if using
  OASPR funds. -- FY 08 we received only three
  advanced notifications
• Document communication to Tier 2 partners.
• Participate in minimum of 2 drills per year
• One can be internal
• One must include community authorities
• Demonstrate hospital evacuation plans in drills
• Document implementation of NIMS

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Hospital Preparedness Program OASPR FY 09 Funds

• EXERCISES cont
• Document activation of Incident Command Structure
  (ICS)
• Document integration with community based ICS
  through local Emergency Management (EOC).
• 30 days post Modify emergency response plans as
  applicable.
• 60 days post After Action (AAR) and Corrective
  Action Reports (CAR) due in RAC office.

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Hospital Preparedness Program OASPR FY 09 Funds

• PERSONNEL
• Plan for HC workers access to 72 hours
  prophylaxis and appropriate PPE.
• Plan to provide behavioral health support to
  staff throughout duration of response and
  debriefing.
• Plan for fatality management including evidence
  of ethical/religious considerations.

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Hospital Preparedness Program OASPR FY 09 Funds

• PERSONNEL cont
• Plan to sustain response by employees and surge
  personnel throughout duration.
• Operational with ESAR-VHP program (state
  voluntary registration procedure.)
• More on this in October with our Public Health
  Partners

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Hospital Preparedness Program OASPR FY 09 Funds

• Facility must Establish which beds can be
  designated using the HAvBED definition
• Vents
• Trauma
• Isolation
• Psychiatric
• Adult/Pediatric Med/Surge

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Hospital Preparedness Program EMSystem/WebEOC

• State will conduct unscheduled tests within this
  fiscal year
• Update your User Profile Preferences
• Verify correct contact information
• Add your Blackberry/pager/cell phone numbers to
  receive alerts
• Add anyone at your facility who needs this
  information

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Hospital Preparedness Program OASPR FY 09 NIMS
Compliance

• July 31, 2009 demonstrate compliance by
  completing ICS 100 ICS 200
• ICS 300
• IS 700 IS 800B
• July 31, 2009 document implementation of all
  14 objectives.

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Hospital Preparedness Program OASPR FY 09 NIMS
Compliance, cont

• Adoption (1-2)
• Adoption of NIMS
• Federal Preparedness Awards
• Preparedness Planning (3-4)
• Revise and Update Plans
• Mutual-Aid Agreements
• Preparedness Training Exercises (5-7)
• IS 700 NIMS, ICS 100 and 200
• IS 800B NRF (National Response Framework)
• Training and Exercises

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Hospital Preparedness Program OASPR FY 09 NIMS
Compliance, cont

• Communication and Information Management (8-10)
• Interoperability incorporated into Acquisition
  Programs
• Standard and Consistent Terminology
• Collect and Distribute Information
• Command and Management (11-14)
• Incident Command System (ICS)
• Include Incident Action Planning and Common
  Communication Plans
• Adopt Public Information principles
• Public Information can be gathered, verified,
  coordinated and disseminated

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Hospital Preparedness Program OASPR FY 09
Request for Advance Funds Process

• By the 29th of the month preceding your proposed
  purchase fill out the OASPR FY 09 Financial Sub
  Capability Spending form and email/fax to RAC
  office with quote.
• RAC office submits to Austin by 1st day of month
• Austin takes 2-3 weeks for processing.
• Provide the RAC office with your PO/invoice.
  Once funds are received from Austin, RAC office
  sends your reimbursement.

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Hospital Preparedness Program OASPR FY 09
Request for Advance Funds Dates

• September 4th Request for advanced funds for
  Septemberdue to late start!
• September 29th Request for advanced funds for
  October
• October 29th Request for advanced funds for
  November
• November 29th Request for advanced funds for
  December-FINAL DAY TO SUBMIT FY09 FUNDS

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Hospital Preparedness Program OASPR FY 09
Request for Reimbursement Process

• Complete the FY 09 Financial Sub Capability
  Category form
• By 29th of month Submit above form with your
  invoice/PO to RAC office
• By last day of month RAC office will request
  funds from Austin (takes 2-3 weeks for Austin to
  process)
• RAC office will send the reimbursement to you as
  soon as we receive it from Austin and you have
  verified receipt of the item(s).

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Hospital Preparedness Program Scheduled Training
Dates

• WebEOC training (2 minimal)
• Behavioral Health During Disasters- TBD
• Regional Exercise end of February 2009?
• Regional Exercise Follow up Tabletop May
  2009?
• ICS 300 and 400 Training - November 10-13
• NDLS-D 16-hr Decontamination Course - TBD
• Decon Refresher Training 3 dates
• October 23, 2008, February 20, 2009, April 24,
  2009

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Contact InformationThe RAC Website contains
changes, web links, forms, meeting and training
dates, etc.

• Piney Woods Regional Advisory Council TSA G
• Hospital Preparedness Program
• Dr. W Bill Moore, Chair
• 100 E. Ferguson, Suite 910
• Tyler, TX 75702
• Loretta Kuhn, Program Manager
• Office [phone]
• Fax [phone]
• Cell [phone]
• Kuhn.L_at_sbcglobal.net