Grey Literature life cycle in research projects: a case study

1
Grey Literature life cycle in research projects
a case study

• Daniela Luzi, CNR-IRPPS
• Maria Castriotta, ISPESL,
• Rosaria Manco and Renza Mazzucco, Link, srl.

2
Index

• Backgroung of the Ris-Osh system
• Our proposal for the integration of information
  sources
• Some examples of user interaction
• Managerial data
• Validation and publication
• Acquisition of research results
• Integration with the GL database

3
AIM OF THE STUDY
Development of Ris-Osh - a Research information
system on Occupational safety and health - with
the following requisites

• Interoperable with other systems

• Able to integrate internal information sources

• sharing internal information sources
• facilitating the communication among departments

4
INTEGRATION OF INFORMATION SOURCES
RIS-OSH is a

• Current Research Information System (CRIS)

• Institutional repository (IR)

Bibliographic description
Integration with the GL database
5
ORGANISATIONAL INTEGRATION
RIS-OSH re-constructs the organisational model
of a research project lifecycle by identifying
Distributed input of information

• information producers

• actors role and activities
• performed in the process
• submitter
• evaluator
• data reviser
• web publisher

Access authorisation
6
E l a b o r a t i o n of P r o j e c t p r
o p o s a l
P r o j e c t a s s i g n m e n t
P r o j e c t e x e c u t i o n
D i f f u s i o n of r e s u l t s
DOCUMENTS
ACTORS
ACTIVITIES
7
Ris-Osh development
Back-office

• based on the workflow of the project lifecycle
• access control
• guided and distributed input of information
• validation of information
• uses CERIF2000 database schema

Front-end

• Search functionalities
• Simple search
• guided search
• browsing of ATECO and OSH descriptors
• Further information on project participation
• electronic format for result collection
• standard format for deliverable
• ...

8
The Ris-osh principal menus Representation the
sequence of the different phases of the process
9
The information describing the project proposal
10
Managerial data
Selection and input of data related to the
proposal proponents
11
Managerial data
Updating of the proponents role

• ISPESL project roles
• Scientific manager
• Referee

12
Managerial data
Auxiliary table for the assignment of the
external institution
13
Validation and publication
The selection of states related to the project
assignment
Activities which mark a transaction of states
are made explicit to the user
Project without response
Project not assigned
Project assigned
14
Validation and publication
Summary table giving the status of the projects
before publication
15
Acquisition of project results and updating of GL
database
16
Description of the deliverable in Ris-Osh
17
Record transferred to the GL database
18
Auxiliary table for the assignment of project
descriptors
19
Conclusions

• The Ris-Osh database contains about 700 records
  describing projects funded in the period
  1999-2004
• (http//www.ispesl.it/ricercheosh/text)

Achievements

• Quality of information
• Project description
• Availability of the full-text of deliverables
• Description of projects outcomes

Integration with the GL Database

Future work

• Optimisation of the acquisition of project
  results
• automatic transfer of the electronic description
  
• forms to Ris-Osh
• Integration with other institutionally generated
  information