KOICA Data Management

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KOICA Data Management
How to manage the data its lessons

• Presented by MIRA Ko
• 2008.10.21
• K O I C A

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CONTENTS
1-1. Collecting data 1-2. Accumulating data 1-3.
Applying Sharing data 1-4. Reporting data
(mainly focused on reporting to OECD/DAC)?
Practice from triangular cooperation
Lessons
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I. Data Management System in KOICA
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I. Data Management System in KOICA
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I. Data Management System - 1. Colleting Data

• Data collection based on the site
• ex) Overseas offices, Korean embassy
• Policy meeting with partner countries
• Policy dialogue, Participating
  International workshop etc.
• Data collection during the cooperation programs
• ex) Training cooperation making a file
  and booklet of country
• report lecture contents
• Web-based information collection
• ex) OECD DAC, World Bank

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I. Data Management System - 2. Accumulating
Data

• KOMIS (KOICA Management Information System)?
• - PMIS (Project Management Information System)
  
• - BSC (Balanced Score Card)?
• - KMS (Knowledge Management System)
• - CRM (Customer Relation Management)
• - SEM (Strategic Enterprise Management)?
• KMS (Knowledge Management System)?
• - Mapping 4 categories (country, sector,
• organization, function, specific character)?
• - Including knowledge café

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I. Data Management System - 3. Applying and
sharing Data

• CAS (Country Assistance Strategy)?
• - Updated three years
• - Composed of 2 parts (development
  environment Strategy)?
• ? Identifying new programs based on the
  country strategy
• Sharing the information w/public through the
  website
• - Statistic Website, E-bid, E-library,
  Recruiting volunteer , Training
• participants community, Newsletter
• ? Aid awareness promotion
• Enhancing transparency
• Reference for the aid policy-making

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I. Data Management System - 4. Reporting Data
(mainly focused on reporting to OECE/DAC)?

• Compiled aid statistics since 1987 and reported
  it to the DAC since 1991
• Participated in the DAC working party meeting on
  statistics as an observer
• country after Korea joined the OECD in 1996
• DAC Statistics reporting Pre Questionnaire in
  march, Questionnaire in July
• CRS Statistics Reporting is under
  consideration

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I. Data Management System - 4. Reporting Data
(mainly focused on reporting to OECE/DAC)?
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I. Data Management System - 4. Reporting Data
(mainly focused on reporting to OECE/DAC)?
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II. Practice from Triangular cooperation
JICA
KOICA
Participating Countries

• Data collection through policy dialogue b/w
  KOICAJICA
• Selecting proper fields for development
  cooperation through working level
• meeting
• Implementing joint training program
• Co-evaluation and monitoring
• Regular meeting on both sides after the programs

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II. Practice from Triangular cooperation
Korea ? Japan
Japan ? Korea
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II. Practice from Triangular cooperation
- SWOT Analysis of Joint Training Program with
Japan
? A different process and order b/w Korea
Japan ? Need more time for regular
meeting to set up
? Based on comparative advantage of Korea
Japan - Enhancing the results setting on
different purpose of lectures ? Accumulating
double experience
? Asian based regional cooperation Wide
spread rapid application ? Attention to the
importance of triangular cooperation
south-south cooperation
? Instability and unpredictability ? Lack of
information and experience of triangular
south-south cooperation
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III. Lessons - Importance of data management
system

• Make it possible for partner country to
  participate more actively in aid
• process with predictability
• Comparability of different donors aid
  activities
• e.g. Peer review
• Avoid overlapping and optimizing aid effort to
  achieve MDGs

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III. Lessons - How to improve effective
cooperation based on data management?

• Enhancing the capacity building of developing
  countries
• - To acknowledge the importance of data
  management
• - To improve the system of developing
  countries use widely
• - To open their information data to other
  stakeholders
• - To identify the priority needs based on
  proper data
• ? Alignment , Ownership
• Regular meeting workshop b/w stakeholders
• - To understand and make an effort for
  matching one system and
• procedure
• - To exchange information data for
  improving the effectiveness
• - To Develop Co-evaluation monitoring system
  based on performance
• ? Harmonization, Managing for results Mutual
  Accountability