Introducing a New Product

1
SWR- an overview

• Formed in 2003 By merging UBL from SCR, SBC,
  MYS from SR, Construction Unit at BNC and HQ at
  UBL
• Divisions - Three
• Workshops - Two
• Construction - One
• No traditional EDP Centres

South Western Railway
2
SWR- an overview Control of
Network/Applications

• CSTE/Sr.DSTE
• Railnet
• FOIS network
• Sr.EDPM
• Internet Web Server,Intranet Web server
• MIS at SBC,MYS
• PRIME AFRES
• Dy.CMM
• MMIS (Stores)?

South Western Railway
3
Review of Existing Applications

• Traffic Accounts
• Programs running in Foxpro
• Cash Voucher.
• Billing of Warrants
• Balance Sheet Section
• Account Current
• EFT Section
• Sundry Returns
• Transfer Transaction
• Parcel Section
• BPT Section

South Western Railway
4
Review of Existing Applications

• Stores
• MMIS under implementation
• Consists of the modules as implemented by C.Rly.
• Purchase Module
• Depot Module
• Finance Module
• Sales Auction Module and
• Uniform Module
• Purchase and Depot Module have been tested and
  implemented in six Depots.
• The Finance Module is under implementation in HQ.

South Western Railway
5
Review of Existing Applications

• AFRES modules
• P.F
• Pension
• Internal Check
• Books Compilation of FMIS, Cheques TC/JV
• Cash and Pay
• E-Suspense, General suspense, WGR
• Pay-roll
• PRIME at all Divisions and Workshops
• Payroll
• DA Arrears, Income Tax, Supplementary Bills

South Western Railway
6
Involvement of EDP Centres in RDBMS applications

• Facilitator for PRIME AFRES
• Implemented by HQ
• Managed by divisions and workshops
• Coordinated by Sr.EDPM/UBL
• MMIS at select locations
• Under Implementation by COS/FACAO

South Western Railway
7
Review of Cadre Policy of EDP centres

• Need for change in the designation of
  Sr.EDPM/EDPM as Sr.IT Manager/IT Manager due to
  changed scenario.
• Gazetted Cadre position and Policy review
• Gazetted sanction NIL
• Sr.EDPM - Work charged operated at HQ/UBL since
  Aug-2008.
• The formation of cadre as per new cadre policy -
  status
• No posts are operated. Staff are utilised from
  Accounts and Personnel department for each units
• Selection of incumbents for various posts
• Cadre is not created

South Western Railway
8
The future role of EDP Centres as IT-enabler in
the Railways

• Road map for short term, medium and long-term IT
  infusion in the working of Railway
• Officials with IT background and interest should
  be assigned IT related job of their department
  and should be given incentives.
• Coordinating role of EDP Centre in these
  activities
• EDP Centre shall act as a nodal organization.
• Integration of data from ongoing applications
  like FOIS, CREW Management Software.
• Since, FOIS has been implemented over 17
  locations in this Railway and RRs are being
  issued through TMS. CAO/FOIS and GM/CRIS were
  approached for modifying the existing FOIS
  software to enable Zonal Railways to directly
  upload the RR details for greater accuracy and
  elimination of data entry.
• Taking advantage of out-side developments in the
  IT field and adopting them in Railway working
• The Railnet facilities and Corporate Mailing and
  Messaging shall be strengthened on par with the
  industry.

South Western Railway
9
Identification of Powers and authority required
for EDP centres to effectively serve as a tool of
IT catalyst

• Manning of Sr.EDPM post
• by qualified trained personnel.
• Engagement of professionals from market
• through Contract.
• Coordinating role in development of integrated
  software for use in the zonal Railway
• A general frame work/platform shall be suggested
  by Railway Board and the Zonal Railways shall be
  allowed to develop applications within the
  framework.
• Powers of work in PH-17
• Existing system is satisfactory. However, more
  powers shall be delegated to Divisional Level for
  procurement of P.Cs/related infrastructure and
  development of Software. Enhancement of
  procurement of powers to PHOD/HOD for
  infrastructure/PC or replacement/Additional
  account.

South Western Railway
10
New application areas like web-based
reconciliation, Account Current etc.,

• Web Based Reconciliation
• Scope Staff related, Stores, fuel, GTKM, Works
• Methodology
• Login Password Authenticated on Central Web
  Server
• TD/TC Creation/Acceptance/Rejection
• Details of Transactions for further
  Journalisation capturing all necessary details
  for different type of transactions viz.
  Originating month, type, unique code (viz. P.F
  no, Workcode
• Eliminating the Central Books in Transactions
  dealing directly with Responding Units. The
  Central Books shall act as generating ML of
  Transfer Transactions for the Rly.

South Western Railway
11
New application areas like web-based
reconciliation, Account Current etc.,

• Web Based Reconciliation(Contd.)?
• Documents
• As proof of transaction (Scan/Upload)?
• Original documents Sent by Post
• Interface
• Web mail like
• Multiple User Accounts for Division/Unit
• Facility for acceptance/rejection
• Monthly List
• Down load details /update local JVs

South Western Railway
12
Issue of maintenance of the system. Training needs

• Maintenance should be centralized through Sr.EDPM

South Western Railway
13
IT enabled applications areas outside traditional
application areas

• IT SMS message to contractors and suppliers as
  when bills are passed with cheque No., amount
  etc.
• Office attendance through Swipe Card
• Periodical reports to Railway Board only through
  E-mail with authentication/digital signature on
  standard templates

South Western Railway
14
THANK YOU
South Western Railway