CCCTran Electronic Transcripts for California

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CCCTranElectronic Transcripts for California
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Todays Agenda

• Project Overview
• Current Status
• Development
• Next Steps
• Q A

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E-Transcript History
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CCC Pilot Colleges
8 Districts representing 21 colleges

• LA Pierce (Custom SIS)
• Cypress (Banner)
• Sacramento (Peoplesoft)
• Santa Rosa (CCCSC)

• Crafton Hills (Datatel)
• El Camino (Datatel)
• San Jose/Evergreen (Datatel)
• Long Beach (Peoplesoft)

Crafton Hills (Datatel) El Camino
(Datatel) San Jose/Evergreen (Datatel) Long
Beach (Peoplesoft)
(Temporarily Withdrawn)
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Engaged Transfer Partners

• CSU Chancellors Office
• CSU Sacramento
• CSU San Jose State
• CSU San Diego
• CSU Northridge
• CSU Fullerton
• CSU San Francisco
• CSU Long Beach
• CSIS (High Schools) (phase 2)
• (Temporarily Withdrawn)

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Project Vision

• Provide secure web-based transcript exchange
  system between all California colleges

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What kind of System

• Central server with local web access
• ASP solution hosted and supported by Xap
• Supports multiple standards
• Secure transmission and storage
• Institution-oriented (no direct student access)
• Complete transaction tracking
• Each transcript is simply a transaction exchange
• Received transcripts (transactions) can be kept
  on the system indefinitely (as an external filing
  system)

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CCCTran Benefits

• Reduced paper consumption and waste
• Reduce labor cost
• Reduce office expenses postage
• Data Integrity
• Security
• Tracking
• Consistent format
• Expedited turnaround time

Cost Savings Improved Student Experience

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Major Functionality
CSU, UC, or CCC
CCC
Request View / Download
Download Response Hold Processing Fulfillment

• Manual or Unattended processing
• Support for National Standards XML EDI
• Common Data Dictionary
• Automated email messaging (optional setup)

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CCCTran transcript exchange offers these features

• Request Transcripts
• Request single transcript or multiple transcripts
  in a batch
• Identify trading partner preferences for
  transcript processing
• Supports college holds processing
• Download requests automatically
• E-mail confirmation

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CCCTran transcript exchange offers these features

• Fulfill Transcript Request
• Visual Workflow process illustrates transcript
  fulfillment progress
• Integrated with the College SIS to process Holds
• Upload and transmit transcripts automatically
• E-mail communication
• Ability to transmit XML and EDI transcripts via
  the SPEEDE Server

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CCCTran transcript exchange offers these features

• Receive Transcripts
• View, print, and download transcripts
• Provides three standard online transcript views
  brief, full, and gen-ed
• Able to receive XML and EDI transcripts via
  SPEEDE server

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Common Transcript Views
FULL
GEN-ED
BRIEF
BRIEF
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CCCTran transcript exchange offers these features

• Account Management
• Multiple online reports available
• Complete transaction event history
• Configurable institution workflow preferences,
  including transcript fee and waiver rules,
  expiration options, e-mail communication,
  institution account information, etc.

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Current Status

• Released July 2007
• No Significant Issues
• Steering Committee
• CCCs CSU Participation
• A/R IT Leaders

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Current Status

• Live Colleges
• CCC's
• Sacramento City
• Cypress
• Folsom Lake
• American River
• Cosumnes River
• CSU's
• CSU Sacramento
• San Jose State
• San Francisco State
• San Diego State
• CSU Fullerton

• Colleges in Process
• Bakersfield
• Butte College
• Cerro Coso
• Crafton Hills
• El Camino
• Fullerton College
• LA Pierce
• Long Beach City
• Porterville
• San Jose City
• Santa Rosa
• Skyline College
• College of Sequoias
• CSU Northridge

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Development

• Phase I
• Wrapping up XML Functionality set aside to go
  live in July.
• Phase II
• Implement District-wide Transcripts
• Import High School Transcripts into CCCTran from
  CA School Information Services (CSIS)
• Accept 3rd party requests from CaliforniaColleges,
  Credentials or National Student Clearinghouse
• Facilitate Articulation with ASSIST

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CCCTran Vision
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Common Implementation Steps See Implementation
Guide

• Putting Together Your Team
• Exploring CCCTran Resources
• Understanding How Your College Will Use CCCTran
• Developing Your Interface Programs
• Developing Your Staff Procedures
• Training Your Staff
• Beta-Testing Your Software and Processes
• Going Live

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Next Steps

• CCC Mini-Grant CCC Chancellors Office
• Covers 1st year license fees
• Live date before October 1, 2008
• Steps for CCC to Signup and Get Started at the
  CCCTran website (http//www.ccc-tran.org), under
  the Membership section
• Download and submit CCC Institution Agreement
  from the project website http//www.ccc-tran.org
  
• CSU contact Joe Bird, Xap Corp. for CSU
  Institution Agreement

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• Questions?

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Further Information

• Website http//www.ccc-tran.org
• Tim Calhoon
• calhoonti_at_cccnext.net
• Project Director CCCCO
• Leonard Robison
• lenny.robison_at_sbcglobal.net
• Project Manager CCCCO

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Reference Slides
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FERPA

• FERPA allows schools to disclose those records
  without consent, to the following parties or
  under the following conditions (34 CFR 99.31)
  
• School officials with legitimate educational
  interest
• Other schools to which a student is transferring
• Specified officials for audit or evaluation
  purposes
• Appropriate parties in connection with financial
  aid to a student