U'S' Environmental Protection Agency

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Doing Business with EPA

• U.S. Environmental Protection Agency
• Office of Small and Disadvantaged Business
  Utilization
• (OSDBU)
• Jeanette Brown, Director
• David Sutton, Deputy Director (now Cassandra
  Freeman

August 2004
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EPAs Mission
The mission of the U.S. Environmental Protection
Agency is to protect human health and to
safeguard the natural environmentalair, water,
and landupon which life depends.
www.epa.gov/osdbu
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EPA Regions
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EPA Lab Locations
Newport,OR
Buluth,MN
Ann Arbor,MI
Corvallis,OR
Narragansett,RI
Las Vegas,NV
Annapolis, MD (2 labs)
Denver,CO
Wheeling,WV
Athens,GA
Montgomery,AL
Ada,OK
Gulf Breeze,FL
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OSDBUs Mission
OSDBU - Office of Small and Disadvantaged
Business Utilization
The mission of the U.S. Environmental Protection
Agency's Office of Small and Disadvantaged
Business Utilization is to support the protection
of the environment and human health by fostering
opportunities for partnerships, contracts,
subagreements, and grants for small and
socioeconomically disadvantaged concerns.
Small Businesses Making a Difference
www.epa.gov/osdbu
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EPA Federal Spending

• Direct Procurement
• Contracts, Simplified Acquisition
• Task Orders and Delivery Orders

• Indirect Procurement
• Grants
• Interagency Agreements
• - Cooperative Agreements

Annual Total Spending 5.61 Billion
www.epa.gov/osdbu
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Doing Business with EPA

• Primarily there are two ways to do business with
  the U.S. Environmental Protection Agency
  Directly by entering into contracts following the
  Federal Acquisition Procedures, or
• Indirectly through grants, interagency agreements
  or cooperative agreements.
• Direct EPA grant recipients are
• --Contracts --States
• --Simplified Acquisitions --Tribes
• --Micro Purchases --Trust Territories
• --GSA Schedule --Colleges and Universities
• --Bankcard Purchases --Local Governments
• --Non Profit Organizations
• --Hospitals
• --Others
• EPAs MBE/WBE Fair Share Policy was developed to
  implement statutory executive orders and
  regulatory requirements which require recipients
  of EPA financial assistance to make good faith
  efforts to award a portion of their procurement
  dollars to minority-owned business enterprises
  (MBEs) and women-owned business enterprises
  (WBEs).

www.epa.gov/osdbu
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EPA Procurement Programs
EPA Has Two Procurement Programs
EPAs Direct Procurement Program (Acquisition)

EPAs Indirect Procurement Program (Assistance)
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EPAs Direct Procurement Program(Acquisition)
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FY04/05 GoalsPrime Contracts
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FY04/05 Goals Subcontracts
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FY03 Goals and Accomplishments(Prime Contracts)
Since 8(a)s are SDBs, EPA, in essence, has an
SDB goal of 9.5
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FY03 Accomplishments(Direct Procurement As of
4th Quarter)
www.epa.gov/osdbu
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List of CommoditiesFY 2003
NAICS Market Total Obligations 561210 Facil
ities Support Services 246,778,892 541620 En
vironmental Consulting Services
155,976,965 562910 Remediation Services
91,185,909 541710 Research and Development in
the Physical, Engineering, and Life Sciences
66,251,984 541611 Administrative Mgmt. and
General Management Consulting Services
50,602,615 541519 Other Computerr Related
Services 31,422,711 541512 Computer
Systems Design Services 30,559,605 541310
Architectural Services 29,511,965 541380
Testing Laboratories 26,104,345 513390
Other Telecommunications
23,647,304 541990 All Other Professional,
Scientific, and Technical Services
22,690,961 541330 Engineering Services
21,981,166 562211 Hazardous Waste Treatment and
Disposal 19,411,540 514191 On-Line
Information Services 19,322,729 561110 Of
fice Administrative Services
15,012,293 924110 Administration of Air and
Water Resources and Solid Waste Mangagement
Programs 14,802,164 541614 Process,
Physical Distribution, and Logistics Consulting
Services 12,660,779 541690 Other
Scientific and Technical Consultng Services
12,597,001 514210 Da
ta Processing Services
9,388,616 233320 Commercial and
Institutional Building Construction
9,369,168 334519 Other Measuring and Controlling
Device Manufacturing 6,753,238 611430 Pr
ofessional and Management Development Training
6,658,023 514199 All Other Information
Servicest 5,554,358 562998 All Other
Miscellaneous Waste Mangement Services
5,026,800 921190 Other General Government
Support 4,759,955 561612 Security
Guards and Patrol Services
4,563,111
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Central Contractor Registration

• The Creation/Integration of CCR
• CCR was created to be the single repository of
  vendor data for the entire Federal government to
  avoid administrative duplication and allow
  contractors to take responsibility for the
  accuracy of their own important business
  information by supplying it directly to the
  government through a single registration. The
  integration of PRO-Net and DOD's Central
  Contractor Registration (CCR) databases has
  created one portal for entering and searching
  small business sources. This integration assists
  small businesses with marketing their goods and
  services to the federal government. The
  CCR/Pro-Net linkage was part of a comprehensive
  strategic effort to transfer government-wide
  vendor registration. The network is part of the
  Integrated Acquisition Environment (IAE), one of
  the e-government initiatives under the
  President's Management Agenda. IAE is carrying
  out OMB's mandate for new processes to streamline
  federal acquisition by creating common integrated
  business processes for buyers and sellers in the
  federal marketplace.
• The Mandate
• Effective January 1, 2004, all contractors
  interested in doing business with the Federal
  Government MUST BE registered in CCR.
• Who Registers
• Prospective vendors must be registered in CCR
  prior to the award of a contract basic
  agreement, basic ordering agreement, or blanket
  purchase agreement
• Prime contractors are not required to have their
  subcontractors register in CCR. If a prime's
  subcontractor wants to bid directly for
  contracts, they should register in the CCR.
• A Government Agency is required to register if
  the awarded contract is governed by the FAR
  www.ccr.gov

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Mentor-Protégé Program

• Applies to solicitations more than 500,000.
• Prime contractors accepted as mentors provide
  technical and managerial support to protégé
  subcontractors.
• Unlike the DOD program, our program offers no
  financial incentives. Instead, mentors are
  awarded points within technical evaluation
  criteria of the RFP.

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Small BusinessVendor Profile Database
The system has been developed to track small,
small disadvantaged, minority, women-owned,
service disabled veterans, american
indians/alaska natives businesses, HBCUs, HACUs
and MIs available to do business with EPA. This
database provides a means to search and retrieve
vendors by ownership, NAICS, Corporate
Capabilities, SBA 8(a) status, and other
designations as desired, to meet the needs of
OSDBU. The public has access through the WEB.
cfpub.epa.gov/sbvps
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On-Going Initiative

• EPA OSDBU/Howard University Small Business
  Outreach Center
• Provides technical assistance to firms interested
  in doing business with EPA or interested in
  starting a business. This center also provides
  assistance with the following
• How to start a business
• Business Plans
• Capabilities Statements
• Financial Statements
• Small Business Loan Applications

For Assistance, Contact Franklin
Carpenter,Director Carpenter.franklin_at_epa.gov (202
) 564-4584
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On-Going InitiativeContract Bundling

• Contract Bundling occurs when separate smaller
  contracts are combined in such a manner that it
  makes difficult for small businesses to compete.
• Final rule on contract bundling dated October 20,
  2003. Requires Federal Agencies to review
  requirements for potential bundling.
• When unjustified bundling is identified, Agencies
  must either break the contracts into smaller
  pieces or mitigate the impact on small businesses
  by increasing subcontracting opportunities or
  through some other action.

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EPAs Indirect Procurement Program(Assistance)
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EPAs Indirect Procurement Program

• EPA is one of three Federal Agencies (the other
  two are DOT and NASA) that has a goaling program
  for procurement dollars going to MBEs and WBEs
  through assistance agreements.
• This is a key program for the small business
  community because EPA spends about 4 times as
  much under grant programs as we spend under
  direct procurement programs.
• EPA has two National Goals which are based on
  statutes
• Public Law 101-549, November 15, 1990
• To the extent practicable, not less than 10 of
  the funding for research resulting from the Clean
  Air Act Amendments of 1990 will be made available
  to DBEs.
• Public Law 102-389, October 6, 1992.
• To the fullest extent possible, at least 8 of
  federal funding for prime and subcontracts
  awarded in support of authorized programs will
  be made available to socially and economically
  disadvantaged individuals (within the meaning of
  Section 8(a)(5) and (6) of the Small Business
  Act) to include HBCUs and Women.

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EPAs Indirect Procurement ProgramImplementation

• Prior to Adarand Constructors, Inc. V. Pena, 115
  S. Ct. 2097 (1995)
• 8 or 10 goal, as appropriate was put into all
  grants.
• Post Adarand
• Goals in each grant are based on the
  availability of MBEs and WBEs in the requisite
  geographical area.
• Grant recipients and sub recipients must make
  efforts to identify MBE and WBE firms and report
  actual accomplishments to EPA on EPA Form
  5700-52A.
• Goals are not included in images and cooperative
  agreements. The recipient just reports actual
  accomplishments.
• All accomplishments, to include direct
  procurement accomplishments are reported to
  Congress annually.

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Indirect Procurement ProgramPOCs

• Region 1 Sharon Molden
• Connecticut, Maine, Massachusetts, New Hampshire,
  Rhode Island, Vermont
• Region 2 Otto Salamon
• New Jersey, New York, Puerto Rico, Virgin Islands
• Region 3 Romona McQueen
• Delaware, DC, Maryland, Pennsylvania, Virginia,
  West Virginia
• Region 4 Rafael Santamaria
• Alabama, Florida, Georgia, Kentucky, Mississippi,
  North Carolina, South Carolina, Tennessee
• Region 5 Sharon Green
• Illinois, Indiana, Michigan, Minnesota, Ohio,
  Wisconsin

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Indirect Procurement ProgramPOCs (Cont.)

• Region 6 Debora Bradford
• Arkansas, Louisiana, New Mexico, Oklahoma, Texas
• Region 7 Cecil Bailey
• Iowa, Kansas, Missouri, Nebraska
• Region 8 Maurice Velasquez
• Colorado, Montana, North Dakota, South Dakota,
  Utah, Wyoming
• Region 9 Joe Ochab
• Arizona, California, Hawaii, Nevada, American
  Samoa, Guam
• Region 10 Marie McPeak
• Alaska, Idaho,Oregon, Washington

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Rulemaking
Supreme Courts Decision in Adarand Constructors,
Inc. v. Pena, 115 S. Ct. 2097 (1995)
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Proposed RuleDisadvantaged Business Entereprise
(DBE)

• EPA Is in the process of finalizing a Proposed
  DBE Rule which will implement the following
  changes
• Name Change The program will be called EPAs
  DBE program.
• EPA will no longer accept self certification.
• EPA would require that an entity first to become
  certified as an MBE or WBE by the SBA or DOT
  under their respective programs or by an Indian
  Tribal Government, State Government, local
  Government or independent private organization.
• Individuals claiming disadvantaged status must
  have an initial and continued personal net worth
  of less than 750,000.

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Proposed DBE Rule (cont.)

• Fair Share Negotiationshow recipients will
  determine their goals. Indian Tribes and Trust
  Territories will have to negotiate goals. The
  DRAFT Rule exempts recipients receiving 250,000
  or less from fair share negotiations.
• CertificationDBEs must now be certified.
• Steps to take to identify and solicit DBEs.

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DBE Rule (contd)

• The rule improves the management of the program
  and responds the US Supreme Courts ruling in
  Adarand v. Pena. OSDBU management held hearings
  across the country on these proposed rules.
• EPA is currently evaluating comments received on
  the proposed DBE Rule.
• The Final DBE Rule is expected within 18 months.

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Grants and Debarment

• Information on how to apply for EPA grants
• http//www.epa.gov/ogd/grants/how to apply.htm
• Information on available EPA grants
• http//www.epa.gov/epahome/finance.htm ( Grants
  and Fellowship Info.)
• Information on research grants through EPAs
  National Center for Environmental Research
  www.epa.cfda.gov
• Information on all federal grant programs
  (FedBizOpps)
• http//www.fedgrants.gov
• Federal requests for applications (daily)
  (Federal Register)
• http//www.access.gpo.gov/index.html
• US Department of Labor guide for Non Profit
  Organizations
• http//www2.dol.gov/oasam/programs/boc/ocd-guide-
  main.htm
• Office of Management and Budget (OMB) Guidance
• http//www.whitehouse.gov/omb/grants/index.html

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EPA OSDBU Contact Info

• Website www.epa.gov/osdbu
• Phone [phone]
• Fax [phone]
• Patricia Durrant
• Durrant.patricia_at_epa.gov
• Socioeconomic Business Program Officer
• and HBCU Coordinator