Outlook 2003 Inside Out

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Outlook 2003 Inside Out

• Microsoft

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Agenda

• What are we going to talk about?
• Microsoft Office Outlook 2003
• Layout and user interface
• Managing incoming e-mail
• Managing spam
• Calendaring
• Outlook behind the scenes

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Preview pane
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New e-mail notification
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Search Folders
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Favorite Folders
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Arrange by conversation
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To Line Tricks

• AutoComplete
• Deleting items from the autocomplete list
• Name recognition starting from the first letter
• Control-K to verify names from the address list
• Distribution lists (DL) are explodable
• You can remove unwanted invitees from a DL after
  expanding a DL to all the individual attendees

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Spam filtering
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External Content Blocking
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Side-by-side Calendars
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Team Calendars
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Am I Connected?

• Disconnected
• Machine disconnected from network or Microsoft
  Exchange Server
• Trying to connect
• Machine detects network and attempts to connect
  to Exchange
• Connected Waiting to update this folder
• Outlook synchronizing with Exchange mailbox
• Connected All folders are up to date
• Outlook is synchronized

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It Insulates

• Outlook just keeps working when the network goes
  away
• You are insulated from connection changes
• No annoying error messages when you lose your
  connection
• No problems recovering from standby or hibernate
• No problems switching connection types (i.e.
  dialup to LAN to wireless)
• Your machine keeps a copy of your Offline Folder
  Storage (OST)
• Your mailbox, calendar, etc is available when you
  are disconnected
• You can create new items and modify existing
  items even when you are disconnected

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It Adapts

• On fast networks
• Download full items on all folders and address
  book updates
• On slow networks ( lt 128 Kb/s)
• Starts synchronizing from most recent e-mail in
  open folder (default is Inbox)
• Delivers headers in all folders
• Headers small but contain sufficient information
  to triage mail
• You can select e-mails or folders you want
  immediately downloaded
• Drizzles the contents of your e-mail over time
  if the connection persists

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It Leaps Firewalls in a Single Bound

• Do you often use a VPN connection simply to
  access e-mail with Outlook?
• Remote Procedure Call (RPC) over HTTP
• Outlook 2003 can connect to a Microsoft Exchange
  Server 2003without VPN
• Traffic communicates over port 443
• Uses the same Exchange security model required
  for Outlook Web Access

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Outlook Web Access

• Two end-user experiences
• Premium
• Basic
• Connect securely from public or private computers
• Closely mimics Outlook 2003 appearance and
  features
• Right-click
• Spell checking
• Server-side rules
• Out of Office Assistant
• Etc.

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The Personal Folder

• A folder that stores e-mail, calendar, contacts,
  and tasks on your local machine
• Older versions of Outlook had a limit of 2GB
• With Outlook 2003 the limit is 20GB
• In order to take advantage of the increased size
  limit, you need to create a new PST
• Note This new PST is not backward compatible
• or ...
• You can continue using the old PST that will
  still hold the same 2GB limit

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