National Digital Forum 2004

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National Digital Forum 2004

• A National Digital Heritage Archive
• A work in Progress
• Steve Knight Manager, Digital Strategy
  Implementation, National Library of New Zealand

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National Library of New Zealand and preservation
and metadata and standards

• October 2000 Metadata Standards Framework
  (resource discovery)
• November 2002 Preservation Metadata Schema
• June 2003 Revised
• July 2003 Preservation Metadata Data Model and
  XML Schema

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National Digital Forum 2004

• May 27 2004
• Budget day

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(No Transcript)
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Open Archival Information System -1
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Open Archival Information System - 2
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OAIS - Ingest

• Receive Submission
• Quality Assurance
• Generate AIP
• Generate Descriptive Information
• Coordinate Updates

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OAIS Archival Storage

• Receive Data
• Manage Storage Hierarchy
• Replace Media
• Error Checking
• Disaster Recovery
• Provide Data

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OAIS Data Management

• Administer Database
• Perform Queries
• Generate Report
• Receive Database Updates

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OAIS Preservation Planning

• Monitor Designated Community
• Monitor Technology
• Develop Preservation Strategies and Standards
• Develop Packaging Designs and Migration Plans

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Continuum of Complexity
High
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Volume of material
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5
1
Low
Simple

• Complex
• cost
• skill
• other resource

Object Complexity
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OAIS - Access

• Coordinate Access Activities
• Generate DIP
• Deliver Response

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OAIS - Administration

• Negotiate Submission Agreement
• Manage System Configuration
• Archival Information Update
• Physical Access Control
• Establish Standards and Policies
• Audit Submission
• Activate Requests
• Customer Service

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Repository Utility
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What a lot of money!

• Steering Committee
• Advisory Group
• International Peer Review Group
• Archives New Zealand representation
• Treasury
• State Services Commission
• Office of the Auditor General
• External project management
• Independent Quality Assurance

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Timeline

• Functional specifications phase 1 November 2004
• Functional specifications phase 2 February 2005
• Software design specification April/May 2005
• Technical architecture specification June 2005

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Parallel work areas

• Preservation metadata
• PREMIS vs NLNZ model
• Persistent identifiers
• Rights metadata
• Structural metadata
• File format policy
• Level of prescription
• Dictating file formats
• Normalisation, eg all text ? XML (would like to
  minimise the number of classes of formats for
  both ingest and preservation)
• MAC formats
• Acceptable loss
• Is there such a thing as acceptable loss?
• Balance between curatorial/organisational
  ownership and technical viability

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Issues

• Intellectual property
• Local vs international development
• Integration vs build
• Open source vs proprietary
• Commercialisation of the end product
• NLNZ vs generic
• Not just an NLNZ cul-de-sac
• Must have wider applicability in the preservation
  community
• Certification
• Levels of prescription
• E-learning repository
• Organisational repository
• Archival repository

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Endgame

• The problem of preserving digital information
  for the future is not only, or even primarily, a
  problem of fine tuning a narrow set of technical
  variables.
• It is not a clearly defined problem . . . rather,
  it is a grander problem of organizing ourselves
  over time and as a society to manoeuvre
  effectively in a digital landscape.
• It is a problem of building . . . the various
  systematic supports . . . that will enable us to
  tame anxieties and move our cultural records
  naturally and confidently into the future.
• Waters, D. Garrett, J. (1996). Preserving
  digital information, p 7.

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National Digital Forum 2004

• A National Digital Heritage Archive
• A work in Progress
• Steve Knight Manager, Digital Strategy
  Implementation, National Library of New Zealand