PrePrints

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Pre-Prints Error Reports

• Sharon Marsh
• Computer Services

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BASIC TESTING INFORMATION 2007-2008
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Our Testing Web-Site is Secure Please Update Your
Personnel Changes
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Testing Website Information Refer To Handouts

• Assessment System Usage Guidelines
• LEA User Agreement
• Please download from the support page and fill
  out if you are new or if you will be sending in
  the pre-print uploads this year.
• If you have replaced someone please let me know
  so that I can remove them from the system.

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• https//cs.school.utah.gov/assessment

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• You will need both a User ID and a password to
  gain access to the assessment
• For security purposes, invalid user logins are
  disabled after 3 consecutive failed attempts if
  an account should be disabled, you need to
  contact your data tech to have it reset. NOT THE
  HELP DESK

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Information On Testing Website

• Log onto the testing website (https//cs.schools.u
  tah.gov/assessment) and click on support on the
  toolbar to download
• Verification Application
• How-To Manual
• Assessment Preprint File Name Specification
• Preprint File Format

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Pre-Print File Layout Is now part of the
preprint file name specification document on the
support page
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Uploading Pre-Print Files Can Be Easy and Fun
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Really it Can Be Easy As
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Make Sure to Download All Information on the
web-site
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Accommodations need to be Marked How?
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Non-Standard Participation

• Accommodated (ELL, IEP,504) (1) if this is
  bubbled you must show what type of accommodations
  were used. (If this bubble is marked you must
  bubble accommodations above)
• Private or Home School (5)
• Modified (IEP Team) (2)

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Non-Participation

• Absent-Unable to make up test (1)
• Excused-Medical Emergency (2)
• Unknown Student (3)
• Officially withdrawn from class/school (4)

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Non-Participation

• Private or Home School (7)
• RT (8)
• UAA, Utahs Alternate Assessment (IEP team) (9)

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What Do I need to Do

• When teachers bubble students as accommodated
  they need to also mark the types of
  accommodations that were used.
• This year you have a new error report that will
  need to be fixed when that isnt resolved.

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Gentle Reminder

• Bar Code labels are printed by grade and test id
• They need to be placed in the area that has apply
  actual student label here
• If teachers have applied their labels in any
  other area dont try and remove it. .

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Batching UALPA for Scoring

• Even though the forms have multiple grade levels
  you need to batch by school, grade, and form.
• All C1 grade 3 for your schools can be boxed
  together as long as they each have header sheets
  that have been filled out correctly all UALPA
  documents need to be cut so use a light rubber
  band to separate individual classes.

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Packaging Shipping

• Please make sure that the answer documents are
  all facing the same way.
• Check to see that answer documents that werent
  pre-printed have been bubbled in.
• Check all header sheets and make sure that
  teacher number section number have been
  bubbled.
• Teacher number is left justified with no spaces
  in the 9 position field.

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Shipping Address

• Answer documents are to be delivered to your data
  technician one of two ways
• Option 1 Hand-deliver, FedEx, or UPS
  Recommended
• Utah State Office of Education
• District Computer Services
• 250 East 500 South
• Salt Lake City, UT 84111

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Shipping Address

• Option 2 Regular Mail Not Recommended
• Utah State Office of Education
• 250 East 500 South
• PO Box 144200
• Salt Lake City, UT 84114-4200
• ATTENTION (Name of your data technician)

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We Dont Want You to Feel Overwhelmed
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Who Do I Call?

• Sharon Marsh [phone]
• Becky Andrews [phone]
• Cindy Marshall [phone]
• Dawn West [phone]
• Shane Johnson [phone]

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Dont Let Testing Get You down
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The following is a list of potential problems
that should be recognized

• Answer documents should be stacked with the
  student names face up with the timing tracks to
  the left.
• When the folded edge is cut preparatory to
  scanning, timing tracks will be cut off causing
  significant delay in scanning.
• Use a light rubber band to separate individual
  teacher batches, with the header sheet on top, so
  they will stay in order when cutting the answer
  documents.  

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Why is quality screening of your various tests so
important?

• Anytime a problem is detected, scanning is halted
  until the problem is resolved, which causes
  additional delay not only for your district but
  subsequent districts that are next in line for
  their documents to be scanned and processed.
• Cooperation on your part ensures that we can
  return results to you as quickly and accurately
  as possible.

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What happens if the teacher number field is not
bubbled in?

• At this time the scanner stops because it is
  expecting this field to be complete. This
  information is necessary to place the students
  with the correct teacher.
• Scanning will not commence until this information
  has been determined, which causes delay in the
  scanning of your answer documents and
  consequently receiving your reports in a timely
  manner.

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The following is a list of potential problems
that should be recognized

• Stray marks in timing tract areas have been
  completely erased.
• No tape, sticky notes, paper clips, work sheets,
  etc. have been left in the answer documents,
  which can damage the scanner.  
•  No staples have been used.
• All erasure marks are clean.

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Timelines 2007-08

• UALPA SCANNING SCORING
• All documents that are in by Wednesday will be
  scanned and scored and reports will be on the
  testing website by Monday. Students that dont
  match your files will be listed on error reports
  that will also on the testing web-site. These
  errors must be fixed before students will be on
  the raw reports.
• In order to fix some of your errors you might
  need to submit additional student files. Then new
  reports will be created and loaded to the testing
  web-site.
• The error reports will look similar to the CRT
  reports so districts will be familiar on
  resolving these errors.

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Dont Make Fixing Error Reports Such a Chore!
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Edit and Scoring

• As soon as your answer documents are scanned,
  they are processed. Students that match the all
  student file and dont have any other type of
  errors will be on your raw reports. Students that
  have problems will be listed on your error
  reports.
• All reports will be place in the secure Move-It
  folder as soon as they are created.
• I have a list of people that have clearance to
  have access to that folder.
• Please check with me to make sure the information
  is current.

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Resolving Error Reports

• Sample of the new error reports are in your
  handouts. Errors that might be generated are no
  match on all student file UAA, unknown or
  withdrawn with responses.
• One of the biggest problems last year was the new
  Test-ID in scan file did not match the barcode
  Test-ID

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Resolving Error Reports

• Any of the students that have error problems
  will not be on your raw roster or summary reports
  but will be included on the error reports.
• It will be the districts responsibility to
  provide the information to make the corrections.
  In some cases it might be necessary to send
  another all student file

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New Reports

• This year we have two new reports
• one will compare all of your pre-prints to the
  documents that are returned for scanning
• the second report will list the students that are
  missing and from which test.
• REMEMBER every answer document needs to be
  returned with the Special Code Box marked.

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Count of Pre-Print to Scan File
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LEA ERROR REPORT
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LEA TEST ID ERROR
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STUDENT NOT ON FILE
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Remember even small questions can stop big
problems
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QUESTIONS