Joint Use Libraries: An International Conference

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Joint Use Libraries An International Conference

• Standards and Guidelines for
• Public Libraries Housed in Schools
• in Alberta A Case Study

June 2007
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Bow Lake
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Alberta Demographics

• Alberta
• Population 3,242,824
• Square miles 255,285
• Square kilometres 661,190
• Public Library Boards 227
• Public Libraries 310
• Libraries Housed in schools 61
• 20 of public library service points in school
  facilities
• Great Britain comparison
• Square kilometres 36,500

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Alberta Background

• 310 public library service points in Alberta
• 61 in joint use facilities (with schools) or 20
• Population of Alberta (2006) 3,242,824
• Population served by libraries housed in schools
  115,509
• served in Alberta through joint use facilities
  3.56
• Average FTE in public staff in schools 1.58 FTE
• Average FTE in Alberta libraries 6.65 FTE

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Joint Use
Winfield
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Alberta Background

• Schools
• Number of schools 1780
• Number of boards 62
• Number of teacher-librarians 102
• Number of library technicians 274
• professional paraprofessional library trained
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• Public Libraries
• Number of libraries 310
• Number of boards 227
• Number of librarians 204
• Number of library technicians 284
• professional paraprofessional library trained
  157
• Approximate number

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Joint Use
Coutts
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Alberta Background

• SuperNet All public libraries, schools,
  hospitals and municipalities are hardwired to the
  SuperNet
• 52 of the 61 service points are members of a
  library system
• 52 of 61 service points are part of the Alberta
  Public Library Electronic Network (APLEN)
• 52 of 61 service points are part of The Alberta
  Library (TAL)
• 61 of 61 service points are partners in the
  provincial resource sharing service

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SuperNet
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Medicine Hat
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Alberta Funding Support

• Provincial per capita is 4.29 per capita
• Populations under 600 receive base grant of 2600
• Populations under 1200 receive base grant of
  5,250
• Provincial per capita average support is 5.23
• If system member, province pays 3.22 per capita
  to system

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Alberta Funding Support

• Province pays SuperNet base subsidy of 400 per
  month per site
• Province pays 1.75 million annually to support
  APLEN and TAL (electronic and consortia networks)
• Average local per capita support is about 26.00
  per capita in Alberta
• Subtracting cities the average local support is
  about 4.44 per capita

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Alberta Regulation Section 17

• A municipal board shall not operate a library
  housed in a school unless
• (a) the municipal board enters into an
  agreement with the school authority that sets out
  the responsibilities of the municipal board and
  the school authority for the operation of the
  library, including the responsibilities of the
  employees and volunteers of both,
• (b) the municipal board has its own bank
  account and signing officers, none of whom are
  employees of the school authority, and
• (c) the library is open to the public outside
  of the hours during which the school is in
  operation for regular classes, including being
  open during evenings or weekends or both, and
  during the summer.

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Calgary
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Joint Use
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Reports in Alberta

• Statement on the School-Housed Public Library,
  1986
• Standards for Member Libraries within Albertas
  Regional Library Systems, 2003
• Public Libraries Housed In School Facilities
  Report, 2006

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Public Libraries Housed In School Facilities
Report, 2006

• Advantages and disadvantages
• Governance
• Cost effectiveness
• Facilities
• Staffing
• Programs and services
• Collections

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Joint Use
Menno-Simons
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Public Libraries Housed In School Facilities
Report, 2006

• Agreement components
• Committee
• Budget
• Staffing
• Facilities
• Ownership
• Collection Resource Sharing
• Equipment and Computers
• Review
• Appendices
• Establishment Bylaw
• Resolution of Library Board and School Board
• Hours of operation
• Inventories
• Job Description of Library and School Library
  Managers
• Policies

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Joint Use
Elmworth
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Public Libraries Housed In School Facilities
Report, 2006

• Standards
• Governance/Management
• Facilities
• Technology
• Hours of Opening
• Collections
• Reference/Information Services
• InterLibrary Loans (1.7 million ILLs in 2006)
• Programming
• Staffing

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Alberta
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Public Libraries Housed In School Facilities
Report, 2006

• Outcomes The report is intended to
• function as a guide for the development of public
  library service
• be used as a tool in the evaluation of the public
  library situation, either by the local library
  board or by the regional library system
• serve as a benchmark or goal for the local
  library board
• aid in the development of strong public library
  service
• be a basis for discussion with Alberta Education
• be a basis for reviews of library legislation

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Joint Use
Kinuso
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Joint Use
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Changes Since Report

• Two largest joint use facilities are moving to
  stand alone. Down to 3 of population.
• New Trend in Facilities
• The P3 concept (private, public partnership) a
  stand alone service point in a multiuse
  facility in the community

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Joint Use

• Barrhead

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Joint Use

• Vimy

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Joint Use

• Neerlandia

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Recommendations for Alberta

• Provincial legislation
• Enforce present regulations governing public
  boards, such as participation in a
  community-sensitive planning cycle, or the
  separation of school personnel and library board
  members.
• Add a new regulation that mandates creation of
  any new joint facility only if there is
  reasonable evidence that service and operational
  standards for good public library service can be
  met. Some kind of review committee is needed for
  the evaluative process associated with this
  regulation.
• Ensure adequate agreements between school
  authorities and public library boards are in
  place and reviewed annually so that changes in
  library service, say as a result of technological
  changes, can be addressed.

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Berwyn
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Recommendations for Alberta

• At the local level
• Apply the evaluation standards.
• Create a review committee to look at the
  standards ongoingly as library practice develops
  and to evaluate individual situations as might be
  requested.
• Where possible, the regional library systems to
  work with the school authorities in making school
  library service more viable and adequate. The
  systems should also work on improving the member
  public library service by applying the standards
  as goals.
• Employ professional or paraprofessional staff
  (librarian, teacher-librarian, library
  technician) and certainly the employment of paid
  full-time staff.

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Waterton
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Recommendations for Alberta

• In general, potential partners should enter into
  joint-use arrangements with the following
  assumptions
• The arrangement is born from combining mutual
  strengths, not weaknesses.
• The arrangement is not in place primarily as a
  cost-saving measure, but as a means of increasing
  efficiency and effectiveness of service.
• The arrangement benefits both parties, not one at
  the expense of the other.
• There is a recognition of the differing mandates
  and philosophies of the two parties.
• Continuing review and evaluation benefits the
  relationship and makes library service more
  effective for and relevant to the community being
  served.

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Elk Island
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Contact

• Patricia McNamee
• Alberta Municipal Affairs and Housing
• Edmonton, Alberta, Canada
• Patricia.mcnamee_at_gov.ab.ca
• [phone]
• [phone] (fax)
• Website http//www.municipalaffairs.gov.ab.ca/pl
  s_index.htm

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Long road home
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Lake Louise
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