NEPSI Online Reporting System

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NEPSI Online Reporting System Guidance Companies
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• You receive two e-mails from
• Your National sector association
• - OR Your EU sector association
• - OR Your Group or Controlling Company
• The first one includes a hyperlink to access the
  system
• The second one includes a pass code to enter the
  system

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In this presentation, a company receives access
to the system from its Controlling company
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From admin_at_nepsidata.eu Sent Tuesday, November
10, 2009 1155 PM To IMA-Europe (Claire
Lanne) Subject NEPSI Reporting Hyperlink -
MinérauxInd GmbH (ID 12517) Dear Franz
Müller, You have been registered by MinérauxInd
as the contact in MinérauxInd GmbH for the 2010
NEPSI reporting under the European Social
Dialogue Agreement on Silica. INSTRUCTIONS The
following hyperlink will take you to your
personal login page www.ctdevs.com/projects/clien
ts/N5oct/gway.asp?NodeID12517AccessorID 12517.
You will shortly receive a second email with the
passcode that will enable you to login. Once you
have received the code, either click on the
hyperlink or carefully copy and paste it into the
address field of your internet browser. Then,
enter the code. Important if you do not receive
the second email within a couple of hours, please
email me at gleclerc_at_minerauxind.fr or press the
Reply button in your email program.
Yours Georges Leclerc For more information on
NEPSI http//www.nepsi.eu
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From admin_at_nepsidata.eu Sent Tuesday, November
10, 2009 1155 PM To IMA-Europe (Claire
Lanne) Subject NEPSI Reporting Pass Code -
MinérauxInd GmbH (ID 12517) Dear Franz
Müller, You have been registered by MinérauxInd
as the contact in MinérauxInd GmbH for the 2010
NEPSI reporting under the European Social
Dialogue Agreement on Silica. INSTRUCTIONS This
is your pass code for the NEPSI Report 818310.
Please use it in conjunction with the hyperlink
that has been sent in a separate email.
Important if you do not receive the hyperlink
within a couple of hours, please email me at
gleclerc_at_minerauxind.fr or press the Reply button
in your email program. Yours Georges
Leclerc For more information on NEPSI
http//www.nepsi.eu
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2. Copy/paste the hyperlink in your web browser,
connect, and enter your pass code
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3. This leads you to your control panel
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fmueller_at_minerauxind.fr
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• To refuse to access the system / enrol members,
  click Reject invitation
• Please read Part III. of the NEPSI Guidance on
  Reporting under the Social Dialogue Agreement
  on Silica downloadable from the Control Panel
  before you do so or contact your enroller.

fmueller_at_minerauxind.fr
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• If you click Reject invitation, please enter a
  reason explaining the rejection (you report under
  a different sector, you are not the person in
  charge, etc)

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4.a. If your Members have not already been
enrolled in 2008 or if you have new Members to
enrol, go to the Members Enrolment Form to enrol
members one by one by clicking Enrol/Edit
Members As a company, your members can only be
Sites Do not enrol again the Members already
enrolled in 2008
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fmueller_at_minerauxind.fr
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• Enter the name of the Member (Sites name)
• Select its Member Type (Site), Country, and the
  language in which you want the Contact person to
  receive e-mails including his / her own hyperlink
  and pass code to access the system
• Insert the name and e-mail address of the Contact
  and click SUBMIT

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Two e-mails, similar to the ones you received,
have been sent to your contact
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From admin_at_nepsidata.eu Sent Tuesday, November
10, 2009 1204 AM To IMA-Europe (Claire
Lanne) Subject NEPSI Reporting Hyperlink -
MinérauxInd - Site 1 (ID12521) Dear Guy
Durand You have been registered by MinérauxInd
GmbH as the contact in MinérauxInd - Site 1 for
the 2010 NEPSI reporting under the European
Social Dialogue Agreement on Silica. INSTRUCTIONS
The following hyperlink will take you to your
personal login page www.ctdevs.com/projects/clien
ts/N5oct/gway.asp?NodeID12521AccessorID12521.
You will shortly receive a second email with the
passcode that will enable you to login. Once you
have received the code, either click on the
hyperlink or carefully copy and paste it into the
address field of your internet browser. Then,
enter the code. Important if you do not receive
the second email within a couple of hours, please
email me at fmueller_at_minerauxind.fr or press the
Reply button in your email program. Yours Franz
Müller For more information on NEPSI
http//www.nepsi.eu
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You are led back to the Members Enrolment Form
and can enrol other members
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• From now on, each member you have enrolled will
  be displayed at the bottom of this screen in
  the Members Already Enrolled section

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• If you have made a mistake and if your member has
  not enrolled Children yet, you can delete it.

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In this case, your member will receive the
following e-mail
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From admin_at_nepsidata.eu Sent Tuesday, November
10, 2009 1210 AM To IMA-Europe (Claire
Lanne) Subject NEPSI - Reporting Access Revoked
for MinérauxInd - Site 1 (ID12521) Dear Guy
Durand Please note that your access to the NEPSI
reporting system for MinerauxInd - Site 1 has
been revoked. If you have any questions, please
contact me at fmueller_at_minerauxind.fr or press
the Reply button in your email program Yours
Franz Müller For more information on NEPSI
http//www.nepsi.eu
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• You can also resend the link and pass code to
  your Member as a reminder or if the e-mails did
  not go through (delivery failure message in your
  inbox)

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4.b. You can import one / several list(s) of
contacts to be enrolled as members by
clicking Import contact list
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fmueller_at_minerauxind.fr
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• Follow the instructions on the screen to export
  a list of contacts from Excel and upload it
  into the system.

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• All the imported contacts are then displayed on
  a new screen.
• Invalid contacts might be rejected
• Member type, country and expected language data
  are inserted by default and must be edited
• Sector is yours

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• One by one, edit member data and submit Member

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• You will find these Members back on the Members
  Already Enrolled form
• Their own hyperlink and pass code has been sent
  to them

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4.c. You can update the contact details of the
Members Already Enrolled in 2008 Contact Update
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• If you already have enrolled all your Members in
  2008 and if you want to update their contact
  details only, do not create New Members, use the
  Contact Update option

fmueller_at_minerauxind.fr
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• Select the Contact to change

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• Update the Contact details New Name and new
  Email address and Save

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• You will receive a warning message if you enter
  the same name or same email address

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Two e-mails, similar to the ones you received,
have been sent to your New Updated Contact.
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5. If all members are up-to-date, you can send an
Reminder Email to all you Members at once
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• Go to the Enrol/Edit Members Section and click
  on Send Reminder to All My Members.

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• All the Members already Enrolled that appear at
  the bottom of the screen will receive two
  separate email with hyperlink and password to
  access the system

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6. You can view your Consolidated Report and your
Member Reports
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• As soon as one of your sites has submitted its
  report

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• Two more options will be added to your Control
  panel

fmueller_at_minerauxind.fr
ppillet_at_minerauxind.fr
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• View /edit consolidated report view a
  consolidated version of your Members reports

Number of sites having submitted their report
constantly updated
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• View /edit consolidated report Fill in the
  Voluntary Questions section (replacing the Key
  Notes) by 15 February

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• View Member reports view your Members
  consolidated reports individually

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• If your site has already submitted his report but
  wishes to correct it, an option on the site
  control panel allows him to send you a request to
  UNLOCK his report. You will receive an unlock
  request e-mail, for e.g

From admin_at_nepsidata.eu Sent Tuesday, November
10, 2009 430 PM To Franz Müller Subject
MinérauxInd Site 1 Unlock Request I have made
a mistake, please unlock my report Yours Guy
Durand
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• Connect to the system using your hyperlink and
  pass code, and click UNLOCK for the relevant
  site. Access to his report will automatically be
  restored. This option will not be active any more
  as of April.

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• 7. From the control panel, you can also
• Change your details edit your name and e-mail
  address if needed (need your PIN code)
• Print questionnaire print the reporting format
• E-mail your enroller (National association, EU
  Association or Group/Controlling Company)
• Download guidance

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fmueller_at_minerauxind.fr
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8. If needed, add one / several Read-only Guest(s)
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fmueller_at_minerauxind.fr
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• What is a Read-only guest?
• A Read-only guest can be any entity which is not
  included in the reporting process but needs to
  have access to a company or Controlling Companys
  reporting data.
• When registered as such by a Controlling Company,
  a Read-only guest will have access to the
  Controlling Companys consolidated report and to
  the reports of the Controlling Companys Members,
  i.e. Companies.
• When registered as such by a Company, a Read-only
  guest will have access to the Companys
  consolidated report and to the reports of the
  Companys Members, i.e. Sites.
• Please keep the number of Read-Only Guests to a
  minimum. In order not to overload the system a
  maximum of two Read-only Guests has been set per
  entity.
• A facility for consolidating all the reports
  of the entities that have enrolled you as a guest
  will be available as of April

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9. Should you wish to fill in your Sites reports
yourself, simply insert your own name and e-mail
address as a contact for your Site at enrolment
stage
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10. If you are a Company with a single site, you
can chose to report as Single-Site Company and
directly access the reporting form
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• If you have not enrolled sites in 2008 and 2010,
  you can chose to report as Single Site Company
  from your Control Panel. If you select this
  option, you cannot enrol Members (sites). You
  will be directly led to the reporting form.

fmueller_at_minerauxind.fr
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• From now on, the procedure is the same as for
  a Site.
• Consult the Guidance for sites to start
  Reporting

ppillet_at_minerauxind.fr
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For guidance on specific circumstances, please
refer to the NEPSI Guidance on Reporting Under
the Social Dialogue Agreement on Silica EU
sector, National sector, Company downloadable
from the Control Panel