Virtual EMS and Room Reservations

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Virtual EMS and Room Reservations

• Training Provided
• By
• Sharon Harrison

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Bookmark in Favorites http//paducah.ttuhsc.edu/V
irtualEMSCampus/BrowseEvents.aspx
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Move your mouse over My Account and click on
Create An Account
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Enter all information (Do not need fax number).
Enter your department and campus in the Notes
Section. Save. You should have a line stating
Your account has been successfully saved. This
process allows you to receive information about
events with a daily EMS Event Reminder. If
something cancels for that day, it is your
responsibility to cancel the event.
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Each time you enter the system, you will use the
Log In to enter to create a room reservation.
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This is where you login.
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Under Reservations you will see To Request a
Pharmacy Room.
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One note You can only book an event for one
time frame, i.e. 8 am to 845 am.
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You can book multiple dates for the same time.
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Click on the dates you want using the arrow
forward to find dates. The date when selected,
the color will change to purple.
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Note the multiple dates under When and Where.
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Set attendance for the smallest number of people
at a site. If you want only one room, select the
Facility site. If you want multiple sites, then
as (all).
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To select a room, click on the green plus sign.
When you click on the room itself, it will show
the features of the room. Once you have click on
all the rooms you need, it will show a list at
the top.
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The list will show all the dates and then all the
rooms for that date. You would have to scroll
through to see all the dates and rooms.
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You will enter yourself as the first contact. Do
not use Janea or myself in this box. We see it
regardless. This what generates a confirmation
to you. We also need to know who to contact if
something comes up. If you were to click on
submit, it would take you to the Details tab.
You must complete this tab before you can submit.
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This section of the Detail tab has specific
information that we need in order to book a
Techlink or Healthnet room. It also assures us
you are selecting the correct rooms for your
reservation. Then you click on Submit Reservation
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Now you can view your requests. At Reservations,
in the drop down box, click on View my Requests.
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Now I can see the reservations I have made. When
you initially make a request, the Status will
show Web Request. When it has been approved, it
will change to Web Confirmed. Click on a
reservation and you can make changes. You can
add a booking or cancel a booking.
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You can cancel a booking by clicking on the Red
X.
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Or you can click on Cancel Bookings. Put a
checkmark in the box and save to cancel. Every
time you make a change it sends the change to us
to approve. The Status changes as appropriate.
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To add a booking, it will take you back to your
reservation window. You will make changes and
the status will change.
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Keep in mind that the system will not allow you
to book an event less than 24 hours before the
start time of the event. Sometimes you cannot
see a room or it tells you something cannot be
booked for all dates. This is where using the
grid is very helpful. It groups the rooms.
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Here you can see several rooms. The grid does
not work for multiple dates.
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When your room(s) are confirmed by our office,
you are sent a confirmation. This is another way
you know your booking has been approved. The
confirmation can be sent by you to others who
have a need to know.
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Now for questions!

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