Budget Modification Process 20092010 A process to achieve necessary budget modifications while conti

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Budget Modification Process2009-2010A process
to achieve necessary budget modifications while
continuing to align resources with our Framework
for the Future and positioning the district to
make effective decisions now and in the future
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Why Budget Modifications?

• The State of Minnesota is facing a 5 billion
  budget deficit for the next biennium.
• Inevitably, schools across the state will be
  impacted by this, including our school district.

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Why Budget Modifications?

• Legislators and various experts recently advised
  us to prepare for, at minimum, a freeze in state
  funding for the next two years.
• More recently, the governors proposal holds out
  some budgetary hope for education as does the
  Federal stimulus package.
• In response, our district has established a
  participatory decision-making process which will
  result in identifying budget modification
  totaling about 1.5 million for the 2009-2010
  school year.

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Why Budget Modifications?

• In the end, we may find it necessary to modify
  our budget more, less, or even far less than 1.5
  million.
• Our school district must, however, be prepared,
  proactive, and systematic in preparing next
  years budget because of these uncertainties.

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Identifying Budget Modifications

• The development of the budget will be guided by
  our purpose of improving the learning of all
  students.
• Thus, we will make decisions that most
  effectively align resources with Our Framework
  for the Future, the strategic plan that clarifies
  the guiding principles of our district.

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Identifying Budget Modifications

• The budget modifications that we decide upon will
  need to put our district in a position to be as
  effective and efficient as possible in 2009-10,
  while also positioning ourselves to make
  effective decisions in the future.
• This requires reflecting on possible short and
  long-term implications of our choices.
• In addition, we must consider the following
  external influences economic conditions/trends,
  community demographic trends, and federal and
  state legislative actions.

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Guiding Question

• Ultimately, our decisions will be guided by the
  following question
• What options will result in our achieving
  necessary budget adjustments while aligning
  resources with Our Framework for the Future,
  positioning us to make effective decisions now
  and in the future?
• The School Board has approved a process that will
  guide the development of this 2009-10 budget.
• This process will engage district community
  members, parents, and staff, giving them the
  opportunity to share ideas and provide input and
  influence.

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Desired Results of the ProcessGuiding Change

• The options created
• will identify, at minimum, 1.5 million in
  general fund budget modifications for the
  2009-10 school year
• will be developed following a review of all
  aspects of our current system and allocation of
  resources, identifying adjustments that result in
  our district more effectively aligning resources
  with Our Framework for the Future
• will put us in a position to continue to move
  towards our vision of being a world class
  learning community of choice improve student
  learning results and accomplish our strategic
  directions

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Unacceptable Means in Identifying Budget
ModificationsGuiding Change

• In creating options, we
• will not violate state statute or negotiated
  agreements
• will not make arbitrary percentage-based program
  reductions
• will not inhibit our ability to accomplish
  strategic directions within Our Framework for the
  Future

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Unacceptable Means in Identifying Budget
ModificationsGuiding Change

• In creating options, we
• will not eliminate cost-beneficial programs that
  have documented enrollment growth or improved
  student learning
• will not avoid looking at all programs,
  departments, and budget line items
• will not utilize non-sustainable ideas or
  strategies results and accomplish our strategic
  directions

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Decision-Making Process

• The process that will guide our work as we
  identify budget modifications is utilized
  regularly throughout the district and includes
  three key roles that each serves a different, but
  essential purpose to this process.

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Input Process

• A. Community and Staff Input and
  Feedback
• The Input Team, a 30-35 member
  representative group of community members and
  staff, will be the primary team responsible for
  providing specific ideas and feedback for the
  Design Team as they develop budget options.
• Parents, community members, and staff will
  have a variety of ways to share their thoughts
  and ideas throughout the process

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Input Process

• B. Creating Options
• The Design Team is responsible for creating
  options for the choice makers. Their created
  options must fall within the parameters of the
  Guiding Change document, and they are accountable
  for gathering feedback from the Input Team as
  they develop and refine their options.
• C. Choice Making
• The Choice-Making Team is responsible for
  making the final choice in the decision-making
  process, resulting in approximately 1.5 million
  in budget modifications.

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Questions and Sharing Your Ideas

• Questions about our need to make budget
  modifications? Budget Development Process on
  website home page will be continually updated
  throughout the process.
• Do you have ideas you would like to share with
  the Design Team as they prepare initial budget
  modification options? Please share these on an
  exit card today, or drop them in the drop box in
  the school office, or send them electronically
  from Budget Modification Process on the website
  home page by Feb. 16.