Institutional Electronic Portfolios

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Institutional Electronic Portfolios

• Lynette Olson, Assessment Effectiveness
  Director, Office of the Chancellor, Minnesota
  State Colleges and Universities
• Barb Lee Schueppert, Director of Institutional
  Effectiveness, Northwest Technical College
• Cynthia Weishapple, Dean of Educational Services,
  Anoka Ramsey
• Community College

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What is an InstitutionElectronic Portfolio?

• An efficient tool to present an electronic
  snapshot on the academic and operational
  happenings of an institution. 
• A vehicle to display information, documentation,
  and resources for program (NCAT, etc.) or
  institutional accreditation purposes (PEAQ and/or
  AQIP).

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Institutional Electronic (e)Portfolios Evidence
of Effectiveness

• The Institutional Electronic Portfolio is
  designed to showcase an institution in a new way
  Linking Learning, Improvement Processes
  Measurement/Accountability
• Provides evidence of learning
• Serves a purpose of external internal
  improvement, processes and results within a team
  structure
• Ensures external accountability

4
How can an Institution Use an e-Portfolio?

• Program/Discipline
• Institution Profile/PEAQ
• Systems ePortfolio (AQIP)

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Institutional Electronic (e)Portfolios
Program/Discipline

• Supports discipline accreditation efforts
• Demonstrates the achievements of the program or
  discipline
• Demonstrates assessment and learner outcomes
• Saint Paul College

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Institutional Electronic (e)Portfolios
Institutional Profile

• Communicates the institution's mission, vision,
  projects, and goals.
• Displays information such as a Minnesota
  Online Institutional Change Requests
  electronically or an electronic resource room.
• Century College

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Institutional Electronic (e)Portfolios PEAQ

• Showcases institutional effectiveness by
  providing a pathway for past, present, and future
  information.
• Supports a fundamental framework for
  comprehensive accreditation and for tracking
  iterative assessment, planning, and change
  processes at the college.
• Anoka Ramsey Community College

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Institutional Electronic (e)Portfolios AQIP

• This electronic portfolio is a log of the
  institutions activities with regard to the
  processes of the Academic Quality Improvement
  Project (AQIP), which is an accreditation program
  of the Higher Learning Commission of the North
  Central Association of Colleges and Schools.
• Endorsed by the Higher Learning Commission/AQIP
  AQIP News to Use (http//www.aqip.org/index.php?
  optioncom_contenttaskviewid99Itemid134)

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AQIP Sites

• Northwest TC, Bemidji

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Institutional (Systems) ePortfolio AQIP
Template

• The Institutional Electronic Portfolio template
  allows an institution to electronically display
  and document its activities with regard to the
  nine key components of the Academic Quality
  Improvement Project (AQIP).

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eFolio WebCreater Features

• Organization of site into logical hierarchy of
  content deep or wide as the content requires
• Graphic design, displays photos, video
  documents
• Content management tools password protected
• Online polls surveys Super forms
• ADA compliant
• Multilingual capability
• Access feature prepare for visitors to
  provide feedback
• Link builder feature Hyperlinks to other
  sections of the portfolio

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Institutional Electronic Portfolio (eFolio
Minnesota) Software Training Support

• Individualized meetings, follow-up, ongoing
  contact and support
• Essential navigational functionality of e-folio
  Minnesota (Avenet)
• Site Management and Design Center Slogans,
  Footer, Description and Keywords
• Content Tools
• Previewing Finishing Live Site
• Uploading Documents
• Hyperlinks and Sidebars
• Adding, Deleting, Moving, Sorting a section

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Advantages of e-Portfolio

• Living document
• Easy access
• Links
• Facilitates updating
• Opportunity for interaction
• Monitor last update
• Manage documents
• Archiving

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Potential Issues of e-Portfolios

• Public access to information
• Ability to password protect
• Data privacy concerns
• Which platform to use
• Server issues
• Personnel to manage

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Advisory Phase

• Advisory Phase for non Minnesota State Colleges
  and Universities institutions

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Account Information

• To obtain an eFolio Minnesota Institutional
  Electronic Portfolio account or for more
  information, contact
• Lynette Olson, Assessment Effectiveness
  Director
• Ofc 651.649.5957
• E lynette.olson_at_csu.mnscu.edu
• or
• Paul Wasko, Director, E-Services
• Ofc 651.649.5956
• E paul.wasko_at_csu.mnscu.edu