Personnel Management

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• Personnel Management

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Proposal Requirements

• A budget for personnel costs is required for all
  proposals regardless of the type of proposal
  being made
• Use base salary for salary projections

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OMB Circular A-21

• Cost principles for Educational Institutions
• Section J.8 General Provisions for Selected
  Items of Cost Compensation for Personal Services

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OMB Circular A-21

• Compensation for personal services covers all
  amounts paid currently or accrued by the
  institution for services of employees rendered
  during the period of performance under sponsored
  agreements.
• These costs are allowable to the extent that the
  total compensation to individual employees
  conforms to the established polices of the
  institution, consistently applied, and provided
  that the charges for work performed directly on
  sponsored agreements and for other work allocable
  as FA costs are determined and supported as
  provided in this circular.

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Plan-Confirmation Method

• As outlined in OMB A-21, UAMS uses the
  Plan-Confirmation Method for payroll distribution
• Distribution of salaries and wages is based on
  budgeted, planned, or assigned work activity,
  updated to reflect any significant changes in
  work distribution.
• PA40 payroll distribution
• Time and Effort payroll confirmation

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NIH Grants Policy Statement

• Institutional Base Salary Definition - The
  annual compensation paid by an organization for
  an employees appointment, whether that
  individuals time is spent on research, teaching,
  patient care, or other activities. Base salary
  excludes any income that an individual is
  permitted to earn outside of duties for the
  applicant/grantee organization. Base salary may
  not be increased as a result of replacing
  organization salary funds with NIH grant funds.

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NIH Grants Policy Statement

• Bonus Funds/Incentive Payments Allowable as
  part of a total compensation package, provided
  such payments are reasonable and are made
  according to a formal policy of the grantee that
  is consistently applies regardless of the source
  of funds.

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Personnel Management Tool

• Excel Spreadsheet listing each employee with
  their corresponding salary distribution
• Calculate the number of months of funding
  available for each grant within the fiscal year
• Calculate the number of months the employees
  salary is to be charged to the grant
• Calculate the percentage of effort required for
  the grant
• Calculate the total amount available for salary
  and fringes

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Questions?