Leadership and Project Management for Data Management

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Leadership and Project Management for Data
Management
California School Information Services

• November 2006

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Session Overview

• What are the required Fall data submissions to
  CSIS?
• What funding is available to help implement data
  management best practices?
• What are the leadership characteristics that
  impact data management and student achievement?
• What are common pitfalls to better data
  management?
• What project management practices and tools can
  be used to help with better data management?

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Annual SSID Maintenance

• Annual SSID Maintenance is required each year to
  maintain the integrity of the identifiers
• Annual maintenance is used to collect official
  school enrollment
• Data for State Reporting LEAs is harvested from
  their Fall submission

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Annual SSID Maintenance

• Submission window is October 4-November 16
• Report data on
• all currently enrolled students and
• all exited students for whom the exit date and
  exit reason have not yet been submitted
• Certify the accuracy by November 16

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Help with Fall Submissions

• Contact CSIS Client Services
• ssid_at_csis.k12.ca.us or 916-325-9260
• For questions about the Annual SSID Maintenance,
  participate in a daily Question and Answer
  session
• Visit http//www.csis.k12.ca.us/e-learning/ssid-re
  gistration/default.asp for information

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Best Practices Cohort

• All SSID-only LEAs are eligible
• Purpose is to improve local data management
  capacity and capabilities
• Participation is voluntary
• Incentive funding is approximately 8.51/student
• CSIS will announce the project late November

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Best Practices Cohort Deliverables

• To receive funding, eligible LEAs must
• Complete a series of best practices professional
  development sessions
• Implement a CSIS-capable student information
  system or use Extended Client
• Submit the Annual SSID Maintenance within the
  required window and complete anomaly resolution
• Utilize CSIS STAR Pre-ID data cleansing services
  and/or complete a Periodic Enrollment Update
• Complete academic records transfer submissions

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Leadership for Data Management

• Leadership matters!
• LEAs with strong administrative support have an
  easier time meeting data submission deadlines
• LEAs with strong administrative support have
  better and more consistent data management
  practices

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Leadership for Data Management

• CTO Mentor Program Vision
• An innovative training program that will prepare
  strategic leaders to facilitate, support, and
  drive efforts to improve teaching, learning and
  educational administration through knowledge
  management and the cost effective application of
  current and emerging technology.
• What leadership skills will help CTOs and their
  staff meet this vision?

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McRel Study on Leadership and Student Achievement

• McREL completed meta-analysis on 27 studies
  conducted since 1970 on the influence of district
  leaders on student achievement
• The analysis includes
• 2,817 districts
• 3.4 million students
• Research team is lead by Tim Waters and Robert
  Marzano

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School District Leadership That Works

• Working paper was published in September 2006
• Is available from
• http//www.mcrel.org/topics/Leadership/products/24
  4/

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School District Leadership That WorksKey Findings

• District-level leadership matters
• Effective superintendents focus their efforts on
  creating goal-oriented districts
• Superintendent tenure is positively correlated
  with student achievement

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Creating Goal-Oriented Districts

• Five district-level leadership responsibilities
  correlated with student achievement
• Collaborative goal-setting
• Non-negotiable goals for achievement and
  instruction
• Board alignment and support of district goals
• Monitoring of goals for achievement and
  instruction
• Use of resources to support achievement and
  instruction goals

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Activity

• Reading
• Begin on page 11 at the District leadership
  responsibilities correlated with student
  achievement heading
• End on page 13 at the end of the Use of
  resources to support the goals for instruction
  and achievement section
• Make notes about what you find confirming and
  surprising, as well as implications for your work

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Activity, Continued

• With a partner, discuss
• What did you find confirming?
• What did you find surprising?
• What are the implications of this study for the
  work of Chief Technology Officer and his/her
  staff?

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Self Assessment

• Self reflection about practice contributes to
  continuous improvement
• Self assessment requires honest dialogue with
  yourself about your strengths and weaknesses
• Some find it beneficial to share self-assessment
  results with others and others dont

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Self Assessment Activity

• Complete the self assessment
• Identify one or two areas you would like to
  target for improvement

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Implications for Data Management and Project
Management

• Focused attention on obtaining high quality data
  and sharing that data in meaningful ways is worth
  the effort
• Project management skills can help you achieve
  this goal

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Project Management Challenges

• What are common challenges to successful
  implementation of data management projects?

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Project Management Tools

• Introduction to sample Project Management tools
  and templates
• LEA Operational Calendar
• Project Plan
• Project Schedule
• Meeting Agenda
• Project Status Report
• Change Management
• Risk Management

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Project Management Tools

• Discuss with your partner
• Which of these tools and artifacts might help you
  with projects in your district? Why?
• What other resources would be helpful?

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What Did We Cover?

• The required Fall data submissions to CSIS
• LEA funding available to help implement data
  management best practices
• Leadership characteristics that impact data
  management and student achievement
• Common pitfalls to better data management
• Project management practices and tools that can
  help with better data management

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Be Sure to Attend Other Data and Project
Management CETPA Sessions

• Data Management and System Integration Best
  Practices
• After this session
• 330 520 November 1st
• Presenters Nancy Sullivan, Lisa Hayes, Mike
  Roberts
• Managing Education Technology Projects using MS
  Project Server
• 930 1020, Friday November 3rd
• Presenter Robin Canale

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For More Information

• Nancy Sullivan
• Phone [phone]
• E-mail nsullivan_at_csis.k12.ca.us
• Colleen Gordon
• Phone [phone]
• E-mail cgordon_at_csis.k12.ca.us
• CSIS Website
• http//www.csis.k12.ca.us