Library Collection Statistics Using Sirsi Reports

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Library Collection Statistics Using Sirsi
Reports

• Kathleen Hughes
• Montclair State University
• June 2008

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Brief Intro
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Montclair State

• Medium sized academic library
• Migrated to Sirsi Unicorn July 2003
• Began using supplied reports to compile
  Collection Statistics with FY2005 report

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Automating Data Collection
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Points to Consider

• Which figures are required?
• What to replicate from current report?
• Database figures reliable?
• Reports available?

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Which Figures Required?
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Uses of Collection Statistics

• Reports for Publication
• HEGIS report
• ALA
• Barron

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Uses of Collection Statistics (contd)

• Reports for Accrediting Agencies
• Middle States
• AASCB, NCATE, etc.
• Individual departmental accreditations

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Uses of Collection Statistics (contd)

• Internal Library Use
• Space allocation needs shelving, storage units
• Human resources planning
• Bragging Rights

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Current Report?
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MSUs Report

• Format based on HEGIS report categories
• Compiled annually at the end of the fiscal year

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MSUs Report (contd)

• Statistics collected by various Library
  departments forwarded to Head Cataloger for
  compilation
• Cataloging
• Government Documents
• Multimedia
• Periodicals

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Statistics collected by the Cataloging Dept.

• Number of Titles Cataloged/Withdrawn
• By Format
• Books, type of media material, e-books, web sites
• By Location
• Ref Circ books, Media, Government Documents
• By LC Class
• For Reference and circulating books only
• Number of books pieces of media that pass
  through the Dept.

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Manual Data Collection

• Titles physical pieces counted at point of
  cataloging/withdrawal
• Information categorized
• Books
• Reference or Circulating book
• W/in Circ Collection, by LC classification
• Media Government Documents
• Format

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Manual Data Collection (contd)

• Physical number of books counted as a title, an
  additional volume or additional copy
• Physical pieces of non-book materials counted
  categorized by type of material

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Reliability of database figures?
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• Run a few test reports
• Compare to current report
• Determine acceptable rate of variation

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Results

• LC collections
• Titles OK
• Items OK
• Media
• Titles OK
• Items Not OK
• Government Documents
• Titles Not OK
• Items Not OK

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Reports available?
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Report Templates
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Report Schedule

• Each run monthly
• Each report e-mailed to Head Cataloger

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One for Books in the LC Classes
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One for each of the a-v formats
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One for each of the Govt Doc formats
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One for Discards
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Run as Needed
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One for each of the breakdown of LC classes
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What Changed?

• No longer differentiate between additional
  volumes and copies
• No separate figures for added or withdrawn can
  only show the difference between year end totals

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What the Same?

• Item counts for media still performed manually
• Gov Doc figures still compiled manually

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Conclusion