1' CLUB EVU 2' EVUs QUALITY AUDIT VIEW POINTS

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1. CLUB EVU2. EVUs QUALITY AUDIT - VIEW POINTS

• Fri 23th March 2007

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1. CLUB EVU

• MISSION STATEMENT
• EVU is a junior hockey club placed in Western
  Vantaa EVUs mission is to improve, develop and
  maintain junior ice hockey in Vantaa
• VISION AND GOALS
• EVUs vision is to provide a enjoyable hobby for
  a large number of boys and girls.
• In order to reach its vision and goals, the club
  seeks to provide best possible circumstances and
  atmosphare where playing ice hockey is
  challenging and fun and at same time players can
  improve their skills.
• WAS FOUNDED in 1969

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ORGANIZATIONAL CHART
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CLUB EVU

• Skateschool and 29 teams in 12 different age
  groups
• (99-born to B89-born, women and EVU seniors)
• Sport play school and afternoon sport groups
• Hockey Carneval and outdoor skate schools
• Morning practice on ice for players in elementary
  and high schools
• Unified operations in each team (seasonal
  operational plan, team rules, coaching guide
  lines)
• EVU members appx. 700 children, youth and
• adult

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CLUB EVU

• Chief of coaching (full time employee)
• One coach (part time employee)
• Two part time employee (office manager and
  equipment manager)
• Trainees from sports academies
• In the teams voluntary personel coaches,
  goalkeeper coaches, off-ice coaches, team
  managers, equipment managers, accountants

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CLUB EVU

• EVU is one of the Young Finland Associations
  Seal Clubs Quality certificate club for child
  and youth sport
• The Seal Clubs promises
• -gt every child is equally treated
• -gt in team operations youth educational
  matters are considered
• -gt we provide joy and feeling of success for
  every child
• -gt the club provides continuous education for
  coaches and other personel

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2. EVUs QUALITY AUDITVIEW POINTS

• A) Invitation to audit at 8th September 05
• Announcement of audit content
• Schedule of audit
• Questionares (questions required from the club)
• Questionares including attachments to be returned
  by 29th September 05
• Pre information about audit and questions were
  only very general

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2. EVUs QUALITY AUDITVIEW POINTS

• B) Activities in the club
• Key persons familiarized themselves with the
  documents (chair man, members of the board and
  chief of coaching)
• The large scope of audit was a surprise
• Areas of responsibilities were divided to
  different persons and the work began
• Gathering and summerizing of documents
• Return of all documents was done by 29th Sep 05
  (at 23.55)
• Informing the participating persons for the audit
  day (chair man, chief of coaching, two coaches,
  two team managers, one team equipment manager,
  one team accountant, two parents from two
  different age groups)

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2. EVUs QUALITY AUDITVIEW POINTS

• C) Audit day (12th October 05 at 09.00-17.00)
• auditors district manager Turkka Tervomaa and
  coach instructor Arto Sieppi from Finnish Ice
  Hockey Association
• Present from the club chair man and chief of
  coaching together
• Chief of coaching alone
• Players father from the age group of 91-born and
  mother from the age group of 93-born
• Two team managers from age groups of 91- and
  95-born and one equipment manager from the age
  group of 95- and 91-born
• Head coaches from the age groups of 91- and
  92-born
• The auditors checked and verified in detail the
  answers the club had given to questionaries and
  attachements.

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2. EVUs QUALITY AUDITVIEW POINTS

• D) Feedback day (19th January 06)
• The feedback was given by district manager Turkka
  Tervomaa
• The feedback was received verbally, in writing
  including the scores of nine different dimensions
• The chair man of the club and chief of coaching
  participated the feedback day

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2. EVUs QUALITY AUDITVIEW POINTS

• SCORES BY DIMENSION
• max.points EVUs points of total
• Total points 5000 3215 64
• Dimensions
• Organisation 300 240 80
• Strategic management 500 393 79
• Recruitment/Scouting 250 129 51
• Ice hockey education 1 1000 712 71
• Ice hockey education 2 1000 465 46
• Medical,mental support 350 125 36
• Facilities 500 420 84
• Communication 400 244 61
• HRM 300 249 83
• Effectiveness / boys 400 238 60
• Effectiveness / girls 400 0 0

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2. EVUs QUALITY AUDITVIEW POINTS

• ACTION POINTS
• Chair man and chief of coaching studied the
  feedback in detail
• The feedback was discussed in the board of
  directors meeting
• The feedback was presented to the team managers
• The feedback was presented to team coaches

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2. EVUs QUALITY AUDITVIEW POINTS

• ACTION POINTS
• Three development areas were defined
• (1) Ice hockey education bringing coaching
  strategy up to date, guidelines for goalkeeper
  coaching, improvement of development follow- up
  system for skaters, improvement of off-ice
  coaching
• 2) Support functions health education
  guidelines, improvement of mental coaching
• 3) Organisation improvement of long time
  planning, further clarification of responsibility
  areas and motivation programme for voluntary
  personel.

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2. EVUs QUALITY AUDITVIEW POINTS

• ACTION POINTS
• The announcement to the members of the club
  including audit scores and club ranking
• Press release and article on local news paper
  Vantaan Sanomat
• The club starts action on the defined development
  areas

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2. EVUs QUALITY AUDITVIEW POINTS

• The audit was very extensive, demanding and time
  consuming
• The audit gave good information about the clubs
  current situation and the tools for development
• The audit has improved the efficiancy in the club
  and standardized operations in different teams
• The commitment and motivation have improved among
  the club personel
• The audit has improved the parents trust on
  clubs operations
• on tuonut seuralle positiivista julkisuutta