Hurricane Scenario

1
Hurricane Scenario

• Table Top Exercise

2
Ground Rules

• The success of the exercise depends on active
  participation
• Respect different opinions and perspectives
• Response actions will be simulated
• Availability of response resources will be
  confirmed
• All participants will take notes for the debrief
  at the conclusion of the exercise

3
Background Information

• Its early _________ (month) and _________Beach
  is crowded with vacationers.
• Forecasters have predicted an active hurricane
  season with ____named storms, ___ hurricanes, and
  ___ intense hurricanes. Thus far the season has
  been relatively quiet with only ___ tropical
  storms developing which did not make landfall.

4
Background Information

• ____________ Beach has a year round population of
  __________ that swells to _________ during the
  summer vacation season.
• The area is served by ___________(LDC) that has
  __________ customers system wide.
• ________ (Intrastate/Interstate) Pipeline serves
  ___________(LDC) as well as other large
  commercial customers in the __________ Beach area
  from lateral lines off of its (Intrastate/Intersta
  te) Pipeline.
• _____________ (Electric Utility) serves the
  electric needs of ____________ Beach and the
  surrounding area and operates both distribution
  and transmission power lines.

Develop Emergency Management Plan
TXT
TEXT
TEXT
TEXT
Identify Analyze Exposures
Train Exercise the Plan
Review Results and Implement Improvements
5
Exercise Input 1

• The National Hurricane Center has been tracking a
  fast developing storm that has sped across the
  Atlantic. Hurricane ___________, fed by warm,
  tropical waters is now a Category 4 Hurricane.
  Landfall projections vary widely with landfall
  estimated in 72 hours.

Text
Text
Support Functions Comm, HR, Legal, Safety, etc.
Operations
Management
Other Responders
Operations
Txt
6
Discussion Points

• What operations actions are being taken?
• How are employee preparations being addressed?
• What coordination activities are occurring with
  local and state emergency management officials?
• What communications are being provided to
  customers?
• How are storm preparation activities being
  coordinated and documented?

TEXT
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Exercise Input 2

• The governor has called for mandatory evacuations
  of coastal areas including ________ Beach.
• Despite a detailed evacuation plan, roads are
  congested and gridlocked in many locations.
• The manager of the ___________ (Hotel) notifies
  _____________ (LDC) that several guests reported
  smelling natural gas in the vicinity of the hotel
  parking lot while packing to leave.

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Discussion Points

• What are the status of company preparations?
• What guidance is given to employees about their
  personal preparations?
• Are employees provided with staging/shelter
  accommodations? If so, how are family issues
  addressed?
• What information is provided to local and state
  emergency management officials?
• How is the natural gas odor report from the
  __________ (Hotel) addressed?
• What information is provided to contractors?
• Is updated information provided to customers?

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Exercise Input 3

• Hurricane _________ makes landfall as a strong
  Category 4 hurricane near ________ , just south
  of _________ Beach
• The storm packs 140 mph winds with higher gusts
  and delivers a 14 foot storm surge.

Initial Notification
Information Dissemination
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Discussion Points

• What activities are being taken by the company at
  this point?
• How are communications with employees being
  maintained?
• What are loss of communications contingencies?
• How is information concerning the storm being
  tracked?
• How are reports of system damage handled during
  this period?

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Exercise Input 4

• __________ Beach takes a direct hit from
  Hurricane ____________.
• Many areas are inundated and flooding is wide
  spread.
• The storm surge has destroyed many structures on
  the beach and several locations further inland.
• Telephone service and electrical service are out.
• Most cellular towers are damaged

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Discussion Points

• What are the companys response priorities now?
• How are you communicating?
• What information are you preparing for the public?

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Exercise Input 5

• Flood waters are finally receding.
• Wide spread devastation is evident .
• ____________ (LDC)s regional office was
  destroyed by the storm surge.
• ()____________ (LDC) employees are unaccounted
  for.
• ()_____________(Intrastate/
• Interstate) Pipeline employees were fatally
  injured during the storm.
• National Guard personnel are restricting entry.
• __________ (Electric Utility) is conducting
  damage assessment.

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Discussion Points

• What are the companys response priorities now?
• How are you communicating?
• What issues are you coordinating with local and
  state emergency management personnel?
• How are you attempting to address the issue
  involving the missing employees?
• How do you address the issue involving the
  fatally injured employees, internally and
  externally?
• Are you requesting mutual assistance? How is it
  being coordinated?
• How are you coordinating with __________
  (Electric Utility)?

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Exercise Input 6

• While conducting restoration activities, a
  contractor working for ___________ (Electric
  Utility) has a bulldozer get stuck on an
  _____________(Intrastate/ Interstate) Pipeline
  lateral line adjacent to electric transmission
  right of way.
• ___________ (LDC) has determined that most of its
  distribution system in the ____________ Beach
  area is flooded.

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Discussion Points

• What is the response process for the outside
  force damage to ______________(Intrastate/Intersta
  te) Pipelines system?
• What are ____________(LDC)s response procedures
  to the flooding of its system?
• What steps are taken to minimize outside force
  damage given the intensity of restoration
  activity?
• How do you coordinate outside assistance?
• How are you taking care of the needs of your
  employees?
• What are you telling emergency management
  officials and the media concerning restoration
  activities?

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Exercise Input 7

• Restoration in ______________ Beach continues.
• Political officials begin to exert pressure for
  utilities to complete restoration so that
  reconstruction can be accomplished prior to the
  upcoming vacation season.
• Media outlets begin to focus on the political
  officials comments and the restoration process.

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Discussion Points

• Who is addressing communications concerns
  regarding restoration?
• How are communications with public officials
  being handled?
• What communications are being provided to
  customers?
• What longer term support for employees is
  provided, if any?

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Lessons learned and Action Items

• What are the lessons learned?
• What areas need increased focus?
• What procedures need to be revised/developed?

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End of Exercise