INTRODUCTION TO MICROSOFT OFFICE Part 3 Getting Ready

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INTRODUCTION TO MICROSOFT OFFICEPart 3
Getting Ready
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Objective

• Be prepared for a successful, challenging, and
  pleasant experience while you learn about
  computers.

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Terms Used in This Part

• Keying entering text into a computer using the
  keyboard. Keying is the same as keyboarding or
  typing.
• Text words, numbers, and symbols that are
  printed.
• Task introduces computer commands with very
  brief instructions for basic, simple tasks.
• Application covers the commands and features
  learned in the previous tasks.

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Getting Ready

• Type styles See page 26 in the student book for
  a list of the different type styles and how they
  are used in this book.
• Data files All data files for the tasks,
  applications, and simulation jobs are named
  according to the first exercise in which they are
  used.
• For example, IW Task1-1 is a data file for Task
  1 in Part 1 of the Introductory Word unit.
• Applications IW App2-1
• Formatting documents Format all documents, such
  as personal and business letters and reports,
  according to the style used in Appendix F Models
  for Formatted Documents.

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Good Computer Work Habits

• Before starting work
• 1. Arrange your workstation so you can work
  effectively.
• 2. Turn on all equipment or log on to the
  network.
• While working
• 1. Use correct posture and proper keyboarding
  techniques.
• 2. Save often, about every 10 minutes.
• 3. Organize your files logically.
• 4. Use meaningful filenames.
• 5. Take regular breaks from looking at the
  screen stretch.
• 6. Be a good student, citizen, and classmate.
• contd on next slide

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Good Computer Work Habits

• After finishing work
• 1. Save the document.
• 2. Exit the software.
• 3. Remove your CD from the computer.
• 4. Follow your instructors directions about
  shutting down the computer.

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Help! Where Can You Get It?

• You can get help from
• 1. The instructions for the task and learning
  boxes in the right margin.
• 2. The Software-Specific Instructions that may
  be provided by your instructor.
• 3. The software programs Help system.
• 4. The users guide for your software program.
• 5. A software-specific textbook.
• 6. A classmate sitting next to you.
• 7. Your instructor.

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Verify Your Work

• To verify that a finished task is complete and
  accurate, you should always
• 1. Reread the instructions.
• 2. Compare your document with the Your Task
  Completed figure to verify your work.
• 3. Run the spell check and proofread the
  document.

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Sample Pages from the Book

• Go to page 29 of the student book. Locate on the
  sample page the items listed below
• SCANS
• Certification Icon
• Enhanced Screen Shots
• Learning Boxes
• What To Do
• Your Task Completed
• On page 30 of the student book is a sample page
  from the Step-by-Step Instructions Supplement.
  This supplement contains more detailed
  instructions for the Tasks in the student book.

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Learning Boxes

• Learning boxes in the right margin will help you
  complete the task or application
• Key Terms definitions about the topic.
• Computer Concepts broad principles about
  computers.
• Hot Tips specific instructions about the
  operation of the computer.
• Did You Know? interesting facts about the
  topic.
• contd on next slide

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Learning Boxes

• Internet relates Internet to the task.
• Extra Challenge related activities that extend
  the scope of a topic.
• Web Site suggestions, activities, and/or
  addresses for additional information and/or
  activities about a topic.
• Teamwork group activities.
• Computer Security suggestions for protecting
  your computer from unwanted intrusions.
• Ethics and Etiquette principles for developing
  traits desirable for personal integrity and
  manners.

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Summary

• See page 26 in the student book for a list of the
  different type styles and how they are used in
  this book.
• All data files for the tasks, applications, and
  simulation jobs are named according to the first
  exercise in which they are used.
• Format all documents, such as personal and
  business letters and reports, according to the
  style used in Appendix F Models for Formatted
  Documents.
• Study and follow the Good Computer Work Habits
  on page 27 of the student book.
• You can get help from a number of places. See
  page 28 in the student book for a list.

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Summary (continued)

• To verify that a finished task is complete and
  accurate, you should always reread the
  instructions, compare your document with the
  Your Task Completed figure, run the spell
  check, and proofread the document.
• Study the sample pages on page 29 and 30 of the
  student book.
• On page 30 of the student book is a sample page
  from the Step-by-Step Instructions Supplement.
  This supplement contains more detailed
  instructions for the Tasks in the student book.
• Learning boxes in the right margin will help you
  complete the task or application. See page 31 for
  a list of learning boxes and their definitions.