IT Infrastructure Partnership

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IT Infrastructure Partnership Agency Procurement
Workgroup Craig Goeller
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PWG Members

• Mary Clarke, Virginia Department of
  Transportation
• Gay Cohn, Virginia Department of Health
• Beth Easter, Department of Military Affairs
• Jim Gargasz, Department of Military Affairs
• Craig Goeller, Department of Medical Assistance
  Services
• Vicki Krisnitski, Department of Game Inland
  Fisheries
• Debbie Madison, Virginia Department of
  Corrections
• Pat Paquette, Department of Health Professions
• Steve Rusch, Department of Conservation
  Recreation
• Bob Sievert, Department of General Services
• Don Rainey, Department of Social Services
• Brian Craig, Department of Social Services

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P2P Bottle Necks
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Working Group Members

• Debbie Madison (Lead)
• Mary Clarke
• Craig Goeller
• J B Edmonds
• Tammy Helms
• Ken Golaszewski (APM)
• George Vrtiak
• Brian Craig

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P2P Bottle Neck

• Update the Commodity Code Scope List based upon
  the new rate structure
• The rate structure has been published and
  Commodity Code Scope List is in the process of
  being updated
• SMO and Finance and Administration are in
  discussion relating to the impact of some of the
  changes
• Explore ways to disseminate information (i.e.
  distribution lists)
• Distribution lists have been developed to send
  email to AITR/AITR Designee when a PO has been
  cut
• Other lists have been explored but have not
  proved feasible

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P2P Bottle Necks

• As agencies identify unique scope issues, we are
  developing a decision matrix based on these
  issues
• Unique scope issues can be sent to
  Geroge.Vrtiak_at_ngc.com
• Will collect issues as they are submitted and
  distribute resolution through the Procurement
  Update
• Can the RFS procurements be tracked on the same
  spreadsheet with the eVA procurements?
• Yes As soon as the site is operational agencies
  will be able to see all NG procurements to
  include RFS procurements
• When will the NG Procurement SharePoint site be
  operational?
• Estimated operational date is 10 April 2007
• SharePoint issues have delayed the implementation
• With the implementation of ARIBA by NG, the NG
  and SCM PO numbers will be harder to tell apart.
• All NG PO numbers will end in a suffix of 7250 or
  4000

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P2P Bottle Necks

• Provide information explaining the MS enterprise
  agreement
• Contract has been signed
• Initial communication developed informing
  agencies that renewals will be included under
  this contract
• Contract covers all in scope MS services and
  products
• Planning to have a teleconference that will
  explain the content and function of the contract
• Current server licenses are covered under this
  contract
• When consolidated temporary use license granted
  then a true-up will be performed
• Send questions to VITAPO_at_ngc.com
• Is the standard MS Office Pro version 2003 or
  2007
• The standard is MS Office Pro 2003

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P2P Bottle Necks

• CAMs strategic involvement
• The Customer Account Managers (CAM) are working
  with agencies to identify strategies to learn
  more about the agencys strategic initiatives to
  develop strategies to proactively support the
  agencys IT initiatives.

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P2P Bottle Necks

• Faxing the packing slip to NG receiving
• Agencies are responsible for sending the packing
  slip to NG and for receiving in eVA. This
  verifies that the item ordered has been received.
• Has notification of orders being placed in eVA
  been turned on for all agencies?
• Effective 2 April 2007 this capability became
  operational

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Expiring Contracts Process
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Working Group Members

• Mary Clarke (Lead)
• J B Edmonds
• Gay Cohn
• Debbie Madison
• Mark Casper
• Norm Hill (APM)
• George Vrtiak

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Expiring Contracts

• The Health and Human Services Secretariat will
  serve as the pilot group to perform a
  reconciliation of contracts
• Consolidated contracts list will be posted online
  for agencies to review
• Anne Wingfield will setup the meeting time and
  date
• Purpose of these reviews will be to ensure that
  all contracts associated with agency support are
  being covered by either Northrop Grumman or
  VITA/SCM contracts
• Infrastructure related contracts (retained and
  assumed) will be the responsibility of Northrop
  Grumman to ensure that appropriate service is
  provided to the agency.
• For contracts out of scope to the partnership,
  VITA/SCM will continue to be responsible for
  coordinating their renewal through the agencies